TOWN OF FORT SMITH FINANCE CLERK. The Town of Fort Smith has an immediate opening for the full time position of Finance Clerk.

Transcription

1 TOWN OF FORT SMITH The Town of Fort Smith has an immediate opening for the full time position of Finance Clerk. Reporting to the Corporate Services Officer, the Finance Clerk is responsible for the processing of payroll and accounts payable, assisting the Corporate Services Officer with accounts receivable and utility billing and assists the Clerk/Receptionist with cash receipting as required. The ideal candidate will have successfully completed the Office Administration Diploma program. A general knowledge of accounting procedures and practices and knowledge and experience working with Microsoft Office applications such as Word, Outlook and Excel. A minimum of 1 year related experience in a municipal setting is required. Salary & Benefits: Pay Level 18 ($65, to $74, per year). The Town also provides a Northern Allowance of $7, annually, comprehensive health & dental benefits and a pension plan provided by Northern Employees Benefits Services. Closing : November 30, 2018 To view job descriptions please visit our website at Qualified candidates are invited to forward their resume to: Senior Administrative Officer Town of Fort Smith Box 147, 174 McDougal Road Fort Smith, NT. X0E 0P0 Fax: (867) reception@fortsmith.ca

2 Page 1 of 4 Town of Fort Smith Job Description Finance Clerk POSITION TITLE: DEPARTMENT: REPORTS TO: ADMINISTRATION CORPORATE SERVICES OFFICER CLASSIFICATION: INDETERMINATE, FULL TIME, PAY LEVEL 18 LOCATION: TOWN HALL Summary of Position Under the direct supervision of the Corporate Services Officer, the incumbent will be responsible for the processing of payroll and accounts payable; assists Corporate Services Officer with accounts receivable and utility billing; assists Clerk/Receptionist; other miscellaneous duties associated with the position of Finance Clerk and as assigned by the Corporate Services Officer and/or Director of Corporate Services. Outline of Duties 1. Process payroll, including but not limited to the following: Maintain current pay and benefit records, Maintains bank leave, sick leave, special leave and vacation leave record, Maintenance of leave calendar, Calculate and issue payroll cheques/deposits, Process new employees and terminations, Prepare ROE s and respond to inquiries of same, Prepare T4 s and respond to inquiries of same, Prepare monthly labour allocation reports, Process Workers Compensation reports involving municipal employees when required, Prepare records for audit, Process all reports related to payroll, Respond to all inquiries related to payroll.

3 Page 2 of 4 2. Process accounts payable, including but not limited to the following: Obtains approval for all invoices, Record invoices received and sent for approval, Code invoices with appropriate GL code when required, Prepare cheques, Prepare listing of accounts payable, Monthly reconciliation of disbursements, Record keeping and maintenance of accounts payable files, Issue, control and record keeping of purchase orders, Process all reports related to accounts payable, Respond to inquiries related to accounts payable. 3. Assist Corporate Services Officer with accounts receivable, including but not limited to the following: Process invoices, Process reports, Filing of invoices and/or reports, Respond to inquiries related to accounts receivable. 4. Assist Corporate Services Officer with utility billing, including but not limited to the following: Enter utility work orders, Sort and compile water delivery tickets and update excel spreadsheets tracking water delivery, Filing of work orders and reports, Respond to inquiries related to utility billing. 5. Assist Clerk/Receptionist, including but not limited to the following: Process cash receipting, Answering phones. 6. Other related duties: Process monthly GST return, Prepare annual filing for WSCC for verification approval by Corporate Services Officer, Prepare annual filing for GNWT Payroll Tax for verification approval by Corporate Services Officer, Other administrative duties as assigned by the Corporate Services Officer and/or Director of Corporate Services.

4 Page 3 of 4 Position Supervised This position is not responsible for the supervision of staff. Contacts Senior Administrative Officer Directors Staff Public Work Environment The Town Hall can be a busy environment. The incumbent must be able to maintain concentration around many distractions and still ensure accuracy and attention to detail. Interaction with the Mayor, Council, Senior Administrative Officer and the public is a normal part of this position and requires tact and diplomacy. Knowledge, Education and Experience Office Administration Diploma Demonstrate excellence in customer service and the ability to multi-task in a busy team environment is essential, Ability to effectively communicate, oral and written, with others, Ability to work effectively, individually and as part of a team and work with minimal supervision, Ability to establish and maintain effective working relationships with a variety of internal and external customers, Ability to use tact and discretion, One year related experience in a municipal setting; General knowledge of accounting A sound knowledge of office procedures and practices, Knowledge and experience working with MS Office applications such as Work, Outlook and Excel, Ability to learn and develop the necessary skills required for the position.

5 Page 4 of 4 I have read and understand this job description. I have been informed that it is a general description of the duties, responsibilities and qualifications required for my position which forms the basis for my classification level and against which my performance will be evaluated. Employee s Signature I agree that these duties reflect the requirements of this position. Supervisor s Signature Director s Signature I approve the delegation of responsibilities outlined herein within the context of the attached organizational structure. Senior Administrative Officer