ADMINISTRATIVE REGULATIONS INDEX. Effective Date City Manager s Office: Internal Dissemination of City Records Policy

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1 ADMINISTRATIVE REGULATIONS INDEX Effective City Manager s Office: Internal Dissemination of City Records Policy City Manager s Office: Restrictions on Outside Employment by Department Heads City Manager s Office: Naming of City Facilities City Manager s Office: Procedure for Handling Council Inquiries City Manager s Office: Safety City Safety Equipment Policy City Manager s Office: Virginia Freedom of Information Act Public Records Finance: Garnishment Policy Information Technology: Voice Mail Information Technology: Electronic Data Resources Acceptable Use Policy Finance: Official Travel Regulations Finance: City Credit Card Policy and Procedures Finance: IRS $3 Per Day Commuting Rule Finance: City-wide Safety Program Policy - Loss Control Policy City Manager s Office: City Driving Standards City Manager s Office: Fraud, Waste or Abuse Policy City Manager s Office: Employee Crime Victim s Policy for Reimbursement City Manager s Office: Chesapeake Purchase Card (P-Card) Policy Information Technology: Development and Delivery of Official City of Chesapeake Information on the Internet City Manager s Office: Identity Theft Protection Program City Manager s Office: Red Light Photo Enforcement Violations Policy Purchasing: Facilitating Procurement Opportunities for Small Businesses and Businesses Owned by Women, Minorities, & Service Disabled Veterans Public Communication: Chesapeake Alert - Emergency Notification/Citizen Information/Employee Notification System City Manager: Guidelines for Municipal Sponsorship Opportunities Information Technology: Personal Cellular Telephone and Smartphone Stipend Program City Manager: Authority to Apply for Grant Policy Procurement: Solicitation of Donations Human Resources: Access to Personnel Files Last Update in October 2018

2 Effective Human Resources: Temporary Services Policy Human Resources: Selective Duty Policy Human Resources: Grievance Policy and Procedure Human Resources: Equal Employment Opportunity Policy Human Resources: Performance Assessment Policy Human Resources: Disciplinary Policy Human Resources: Physical Examinations Human Resources: Reduction-In-Force Policy Human Resources: Volunteer Chesapeake Program Finance: Worker s Compensation Supplemental Benefits for Certain Disabled Employees Human Resources: Retiree and Line of Duty Death or Disability, Health and Dental Insurance Benefits Human Resources: Family and Medical Leave Act (FMLA) Policy Human Resources: Tuition and Skills Development Reimbursement Policy Human Resources: Firefighter/Emergency Medical Technician (EMT) Entrance Selection Policy Human Resources: Police Entrance Selection Policy Human Resources: Fire Promotional Policy Human Resources: Police Promotional Policy Human Resources: Recognition and Rewards Policy Human Resources: Acceptable Business Attire for Non-Uniform Employees Human Resources: Employee Selection Policy and Procedure Human Resources: Employee Assistance Program Human Resources: Substance Abuse Policy Human Resources: Employee Communications Committee Human Resources: Workplace Violence Prevention Human Resources: Employee Training and Repayment Policy Human Resources: Status of Special Project and Grant Employees Human Resources: Student Internship Program Human Resources: Criminal History Record Check Policy Human Resources: Benefits Policy for Eligible Employees Human Resources: Pay Provisions Policy Last Update in October 2018

3 Effective Human Resources: Alternative Work Arrangements Human Resources: Classification Policy Human Resources: Operating Hours and Standard Work Policies Human Resources: City Closure Policy Human Resources: Merit Pay Policy Human Resources: City of Chesapeake Employee/Retiree Group Health Plan: HIPAA and HITECH Act Compliance Human Resources: Americans with Disabilities Act (ADA) Policy and Procedure Human Resources and Fire: Advanced Life Support Technician/Firefighter Entrance Selection Policy Parks and Recreation: Establishing s for Events and Activities Public Communications: Closing of City Offices Due to Inclement Weather or Other Unusual Circumstances Public Communications: Disseminating Information to Public and News Media Public Communications: Standardized Identity Program Public Communications: Videotape Copying Policy City Clerk s Office: Records Management Program General Services: Procurement of Professional Services Public Works: Free Use of Chesapeake Expressway General Services: Use or Appropriation of City-Owned Property for Personal Convenience or Profit General Services: Service Maintenance Costs General Services: City Buildings - Maintenance, Repair, Alterations Public Works: Acquiring Property Rights for the City of Chesapeake General Services: Delegation of Procurement Authority totaling $4, or less per transaction Public Works: Facility/Waste Reduction/Disposal Development and Permits: Plan Review Fee Reductions Public Works: Procedure for Transferring City-owned Surplus Real Estate Public Works: Procedure for Vacating Public Easements, Rights-of-Way or Public Streets Department of General Services: Environmentally Conscious, Sustainable Construction Department of General Services: Environmentally Preferable Purchasing Policy Office Paper Fire: Portable Fire Extinguishers Last Update in October 2018

4 Effective Fire: Bomb Threat Planning: Management and Disposition of Property Acquired through Open Space and Military Encroachment Programs Last Update in October 2018

5 RESCINDED ADMINISTRATIVE REGULATIONS Regulations that have been rescinded are no longer necessary or they have been incorporated into another policy. Effective City Manager s Office: Use of Private Vehicles City Business Monthly Vehicle Allowance RESCINDED as of City Manager s Office: Weapons Prohibited in City Hall and other City Workplaces RESCINDED on Information Technology: PC and Electronic Communications Use and Retention RESCINDED as of : (Can refer to Admin Reg. 1.13) Information Technology: Internet Acceptable Use Policy RESCINDED as of : (Can refer to Admin Reg. 1.13) Information Technology: Use and Storage of Visual Aid Equipment RESCINDED Information Technology: Telephone Utilization/Long Distance Calls RESCINDED Human Resources: Employment of Relatives RECINDED as of (Refer to AR 2.41) Human Resources: On-Call Policy RECINDED as of Human Resources: Overtime Policy RECINDED as of Human Resources: Temporary Acting Assignment Policy RECINDED as of Human Resources: Sick Leave Bank Human Resources: Leave Donation Human Resources: Sick Leave for Family Illness Human Resources: Leave Provisions for Regular Part-time Employees Human Resources: Career Paths for Police Department RESCINDED on Human Resources: Career Paths for Fire Department RESCINDED on Human Resources: Career Paths for Sheriff s Department RESCINDED as of Human Resources: Career Paths for EMS Department RESCINDED as of Human Resources: Selection Process for Cardiac Technician RESCINDED as of Last Update in October 2018

6 Human Resources: Promotion Process for EMS Officers RESCINDED as of Human Resources: Declared Essential Operational Condition Assignments and Compensation RESCINDED as of Human Resources: Employee Suggestion Program RESCINDED on Human Resources: Shorts Policy Field Operations RESCINDED as of Human Resources: Education Incentive Pay Policy for Certain Law Enforcement and Fire Employees RESCINDED as of Human Resources: Sick Leave Reward Policy Human Resources: Inclement Weather RESCINDED as of Human Resources: Encore Program Administration RESCINDED on Human Resources: Annual & Sick Leave Accrual Policy for Full-Time Employees Public Communications: Identification of City Vehicles (Policy is now listed under General Services as Admin Reg. 4.06) Public Communications: Development and Delivery of Official City of Chesapeake Information on the Internet (Policy is now listed under Information Technology as Admin Reg. 1.26) General Services: Identification Cards RESCINDED as of General Services: Use, Storage and Operation of City-Owned Vehicles and Equipment RESCINDED as of General Services: Identification of City Vehicles RESCINDED as of General Services: City Vehicle Travel Log Policy RESCINDED as of General Services: Receiving and Disposing of Rolling Stock General Services: Office Supplies - Duplication of Documents RESCINDED as of Department of General Services: Idling Policy for City Vehicles and Equipment RESCINDED as of Fire: Basic Plan for Emergency Operations RESCINDED as of Fire: Hurricane Response Plan RESCINDED as of Last Update in October 2018