Title of Meeting Trust Board, Public Meeting Date 26 July Rodney Ashurst, Non-Executive Director

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1 Front Sheet Title of Meeting Trust Board, Public Meeting Date 26 July 2018 Title of Paper Author Executive Director Workforce and Organisational Development Committee Julie Austin-West, Trust Secretary Assistant Rodney Ashurst, Non-Executive Director Purpose: the paper is for: Delete as applicable Noting: Recommendation: The committee/meeting are asked to: receive and note the report Summary of Key Issues: No more than five bullet points This report brings to the attention of the Board key items considered at the meeting of the Workforce and Organisational Development Committee. Report History: Not Applicable Strategic Objectives: Select as applicable Consistently deliver an outstanding quality of care Recruit retain and develop the best staff making KMPT a great place to work Put continuous improvement at the heart of what we do Develop and extend our research and innovation work Maximise the use of digital technology Meet or exceed requirements set out in the Five Year Forward View Deliver financial balance and organisational sustainability Develop our core business and enter new markets through increased partnership working Page 1 of 5

2 Ensure success of our system-wide sustainability plans through active participation, partnership and leadership Implications / Impact: Patient Safety: Potential impact with vacancies, turnover and use of temporary staffing. Identified Risks and Risk Management Action: Resource and Financial Implications: Legal/ Regulatory: Engagement and Consultation: Equality: Quality Impact Assessment Form Completed: Yes/ No The Chairman started the meeting by summarising key relevant feedback from recent NHSI Well-Led activity so that it could be referenced during the meeting. 1. Executive Summary This report brings to the attention of the Board key items considered at the meeting of the Workforce and Organisational Development Committee held on 17 th July Welcome The Committee welcomed Lisa Vandenberghen, HR Business Partner to the meeting. 3. Staff Survey The committee discussed the themes from all Care Groups and KMPT plans which will be brought to the Workforce and Organisational Development Committee in September. As part of the staff engagement there is an app being introduced for staff. The app will make it easier for staff to engage with KMPT communications. It will also enable them to use the app for freedom to speak up and the green button. However, it is not possible for the app to host the staff survey. Page 2 of 5

3 4. Recruitment The Irish recruitment initiative is being implemented with one nurse in post and one further new starter. There is also an improvement on nursing recruitment; though there is no improvement on medical recruitment. The Vacancy Programme Board discusses approaches to medical recruitment challenges and the use of Nurse Consultant opportunities. The group has commissioned a review into the models of care which may then impact on the posts recruited to. This will be reported back in the August Vacancy Programme Board. Recruitment to The Mother and Baby Unit has been a success with majority of post being filled. There are 2 outstanding posts due to one person withdrawing from the process and another where we withdrew the offer. Interviews are scheduled for 20 July to fill these posts. There is one additional post that has been added which is the Senior Nursery Nurse. KMPT is still finding it difficult to recruit to apprenticeships to make full use of the levy. Exit interviews are at 43% for the first two months of the year, a significant improvement over 25% in 2017/ Central Initiatives A paper will be presented to the Core Operational Group (COG) to consider increasing the new Hire Bonus for Nurses. Also going to COG in August is a paper which looks at recruiting a KMPT floater, band 5 to 6 progression and the extension of rotational posts for nursing staff to be developed and then implemented as part of Kent approach to advertising Take a Different View. An action plan is in place for Flexibility in contracts, Retire to Return and Focus on Employees 1st year in role. Actions taken to date include presenting case study approach to Leaders Event and Review of Long Service Awards for KMPT staff. We have placed adverts for night only work and also weekend work. 6. Retention Recruitment is making retention calls to understand what the on boarding process is like and to ensure we are making regular contact with people so we can understand what we do well and what we need to improve. HR Business Partners are working together to run focus groups in areas where retention is good and where it is poor to understand what we can learn and share.. Staffing turnover is below target, hopefully a sign that the retention plans are taking effect. KMPT is taking part in the first cohort of the NHSi wellbeing initiative looking at health and well being group. It is looking in to sickness absence and working with other organisations to bring best practice to manage sickness by looking at our policy and simplifying it and changing the focus from managing absence to keeping people at work.. A significant amount of sickness relates to stress, Page 3 of 5

4 anxiety and depression and so some work in being done what we can put in place to prevent thus and a report will be brought to the Workforce and Organisational Development Committee in September. The Trust target for sickness absence this year was 4.3%, a decrease from last year at 4.9%. The YTD achievement is 4.95%. The graph below is an example of how we now look at sickness absence for each Care Group as well as Support Services and gives a clear view of the direction of levels of sickness absence. There is an external report that concludes if a member of staff is off sick for 1 week they are more likely to be absence for 1-3 months. The Trust will look into if this is the same for us and bring it to the Workforce and Organisational Development Committee in September. 7. Agency Older Adults Care Group (OACG) is the only care group working within its agency cap. The other care groups are over cap and will need to put plans in place to address this. This will be monitored through the monthly Quality Performance meetings and EMT will receive a weekly report.. 8. Tenders There are currently two contracts out for tender:- Criminal Justice Liaison and Diversion Service. KMPT is currently fulfilling this contract but it is due for renewal. Page 4 of 5

5 Prison In reach service this contract is currently being held by Oxleas NHS Foundation Trust, and so is a new bid for KMPT. Losing the first or winning the second would mean TUPE of staff. The Trust is looking outwardly at best practice looking at the Wrightington, Wigan and Leigh NHS Foundation Trust culture and the Midlands Ambulance service. 9. Diversity and Inclusion The Committee received update on Diversity and Inclusion. The successful relaunch Lesbian, Gay, Bisexual and Transgender (LGBT) Network and the equally successful first Disability Network Group took place on 13th July We have also introduced a Faith Group. The Diversity and Inclusion Awareness Trainer post has been out to advert and interviews scheduled for August Freedom to Speak Up (FTSU) The CQC review will focus on KMPT s freedom to speak up culture as part of their Well-Led inspections. We continue to recruit to FTSU Ambassador roles focusing on consultants and representatives from the Equality and Diversity Forums. 11. Good News The MBU is due to open this week.. The voting has finished for the name of the new learning management system and will be called ilearn. Supervision and appraisals will be able to be recorded electronically using this tool. KMPT was successful in its bid to host an NHS graduate in General Management. We had positive feedback regarding HR and Finance bids but location and skill set did not match up. In addition Kent could only be awarded 2 out of the 3 Kent placements. The People Plan was shown at the committee and will the leadership and management strategies will be discussed at the next meeting. Page 5 of 5