More information about the survey is found here.

Transcription

1 Survey of recruitment and mobility of academic staff at Norwegian higher education institutions The recruitment of researchers and academic staff to higher education institutions is of high importance. Recruitment into academic positions today will determine how academia will look like for many years to come.. While we know that there are differences between disciplines and institutions in the number of applicants for vacancies, and in the background of the candidates, we have limited up-to-date knowledge about the situation. The Ministry of Education and Research has therefore taken an initiative to map the recruitment and mobility in Norwegian higher education institutions. The project is carried out by NIFU, in collaboration with the Institute for Social Research (ISF). There is no national register of the number of applicants to vacancies at the higher education institutions and / or cooperation between academia and their former employees. Therefore, this data needs to be collected directly from the institutions. NIFU seeks to obtain statistics on vacancies, new appointments, promotion and retirement/leave through a survey. In order to obtain comprehensive statistics on recruitment and mobility in the Norwegian academia, NIFU is dependent on receiving responses from all units in this survey. Aggregated results from the survey will be made available to the institutions. NIFU will compile the statistics and forward it to the institutions at the earliest possible time after the completion of the survey. More information about the survey is found here. About the questionnaire The survey contains questions about the total number of applicants for vacancies during the period 2016 through spring 2018, and about the number of qualified applicants according to the criteria stated in the advertisement. First, we ask about gender balance among applicants, how many non-norwegian applicants there was, and what sectors the applicants came from. Second, we ask about the number of new employees and the promotion to full professor etc. We also want to obtain information about how many persons terminated their employment at the unit and if there is any collaboration with former employees. We realize that what we request will require cooperation between both professional and administrative staff at your units. The questionnaire is therefore designed so that it is possible to exit and return later without previously entered data disappearing. The link to the questionnaire can be forwarded to other employees if additional staff is required to fill inn specific questions. However, only one person can open the questionnaire at a time. We recommend that the survey be answered on computer and not on mobile phone/tablet.

2 For units that have been reorganized in the period 2016 to spring 2018, we ask you to fill in the questionnaire for the period of time that the unit has existed. We kindly ask you to answer the questionnaire by September 30th Please correct the contact information below if it is incorrect: Unit: Institution: Contact: Contact at NIFU: Hebe Gunnes

3 Section 1. Vacancies How many jobs have been advertised by the unit in 2016, 2017 and the spring of 2018? Please enter the number (apply 0 if the unit had not had any vacancies). Note that the question concerns full-time positions (100%). For combination advertisements, such as full professor/associate professor etc., please provide the number in both categories. Number of vacancies Full professor / professor (1013, 1404) Full professor / dosent (1012, 1532) Associate professor / førsteamanuensis(1011) Associate professor / førstelektor (1198) Assistant professor / universitetslektor (1009) Assistant professor / høgskolelektor (1008) Post doc (1352) Research fellow (1018, 1378) Comments to this question:

4 Section 2. Number of applicants for vacancies Please indicate the number of applicants for each of the vacancies in the years 2016, 2017 and spring First, we ask for information about the year in the position was announced and in discipline, as well as information about the gender of the applicants and number of applicants from abroad. Second, we ask for the number of qualified applicants for the vacancies. With qualified applicant, we mean candidates that are qualified according to the criteria stated in the announcement (on the next page it is possible to provide additional information about the organization of the recruitment process). The answers you gave in Section 1 have been automatically filled into the table, and the number of lines reflects the number of vacancies that were stated in the previous question. Note that each row in the questions below represents one advertised vacancy. Please note that the numbering used in this question must be followed for all subsequent questions about advertised vacancies. If the advertisement was a combination advertisement, please state this and include information about the number of applicants for all the relevant job categories. (For example, if the advertisement was combined "full professor / associate professor", we request that it is registered identically both as full professor and as associate professor according to year and discipline). Number of applicants for vacancies: (the question is reproduced here as an array) Drop down menu Year Temporary position Spring 2018 Yes/no Number of full professor vacancies 1. Full professor 2. Full professor 3. Full professor Number of full professor/dosent vacancies 1. Dosent 2. Dosent 3. Dosent Combination advertisement Yes/no Discipline, please state (free text field) Total number of applicants from abroad Number of qualified applicants Here you can provide more information about the organization of the recruitment process:

5 Section 3. Qualified applicants Please indicate the workplace at the time of application of the qualified applicants (where this is known), as well as gender, for the vacancies in the years 2016, 2017 and spring Below you will find a line per advertised position. The order of positions is the same as in the previous question, and it is important that this is followed consistently. What is the background of the qualified applicants? (the question is reproduced here as an array) Own institution Norwegian higher education institution Position Number of vacancies as full professor 1. Professor 2. Professor 3. Professor Number of vacancies as full professor/dosent 1. Dosent 2. Dosent 3. Dosent Foreign higher education institution Institute sector Industry Government sector Other, please specify Unknown

6 Section 4. Assessment of the quality of the applicants How do you generally perceive the quality of the applicants for the vacancies in 2016, 2017 and spring 2018? Very poor Poor Good Very good Full professor / professor (1013, 1404) Full professor / dosent (1012, 1532) Associate professor / førsteamanuensis (1011) Associate professor / førstelektor (1198) Assistant professor / universitetslektor (1009) Assistant professor / høgskolelektor (1008) Post doc (1352) Research fellow (1018, 1378) Comments on the question:

7 Section 5. Appointments and promotion How many new employees/promotions did this unit have in the following positions in 2016, 2017 and spring 2018? Please enter the number (apply 0 if the unit had not had any vacancies). Note that the question concerns full-time positions (100%). New employees Promotion (opprykk) Full professor / professor (1013, 1404) Full professor / dosent (1012, 1532) Associate professor /førsteamanuensis (1011) Associate professor / førstelektor (1198) Assistant professor / universitetslektor (1009) Assistant professor / høgskolelektor (1008) Post doc (1352) Research fellow (1018, 1378)

8 Section 6. Information about the new employees Please state the year and type of employment, discipline, gender, Norwegian / foreign and former workplace / sector for persons who started in 2016, 2017 and spring The answers you gave in Section 5 have been automatically filled in here, and the number of lines reflects the number of new positions that were entered. Note that each line in the questions below represents one new position. (The information is for statistical purposes only, it will not be possible to identify individuals in the reported data) Background information about new employees: (the question is reproduced here as an array) Drop-down menu Spring 2018 Year of employment Temporary position Yes/no Number of new full professors 1. Professor 2. Professor 3. Professor Number of new full professors/dosent 1. Dosent 2. Dosent 3. Dosent Discipline, please state (free text field) Gender Male/ female Norsk/ utenlandsk Norwegian/ nonnorwegian Former sector of employment Own institution, Norwegian higher education inst. Foreign higher education institution, Institute sector Industry Government sector Other, please specify Unknown Note Section 7. Has the unit hired new employees in a 100% position without prior advertisement of the vacancy? (1) Yes (2) No Comments to this question:

9 Section 8. Information about promotions. Please provide the gender and discipline for those who have been promoted in 2016, 2017 and spring The answers you gave in Section 5 have been automatically filled in here, and the number of lines reflects the number of promotions that were entered. Note that each line in the questions below represents a person who has been promoted. (The information is for statistical purposes only, it will not be possible to identify individuals in the reported data) Information about personnel that has received a promotion: (the question is reproduced here as an array) Position Drop-down menu Year of promotion Spring 2018 Discipline, please state (free text field) Number of new full professors 1. Professor 2. Professor 3. Professor Number of new full professors/dosent 1. Dosent 2. Dosent 3. Dosent Gender Male/ female Comment

10 Section 9. Mobility and retirement/leave How many full-time employees have terminated their employment with the unit during 2016, 2017 or spring 2018? The question applies to both employees who have quit their job and those who have completed their fixed term contracts. Please enter the number (Type 0 if no one has left the current position). Number of terminated employments Full professor / professor (1013, 1404) Full professor / dosent (1012, 1532) Associate professor / førsteamanuensis(1011) Associate professor / førstelektor (1198) Assistant professor / universitetslektor (1009) Assistant professor / høgskolelektor (1008) Post doc (1352) Research fellow (1018, 1378)

11 Section 10. Mobility Please indicate sectors the persons who have terminated their employment in the years 2016, 2017 and spring 2018 have gone to, where this is known, as well as gender, for each position. The number of lines is filled in based on the answers in section 9. (The information is for statistical purposes only, it will not be possible to identify individuals in the reported data) Number of persons who have terminated their employment by sector they have gone to, and gender, for each position: (the question is reproduced here as an array) Full professor / professor (1013, 1404) Full professor / dosent (1012,1532) Associate professor/ førsteamanuensis (1011) Associate professor / førstelektor (1198) Assistant professor / universitetslektor (1009) Assistant professor / høgskolelektor (1008) Post doctor (1352) Research fellow (1017, 1378) Own institution Norwegian higher education institution Foreign higher education institution Institute sector Industry Government sector Retired (100%) Other, Unknown please specify

12 Section 11. Collaboration with former employees To what extent did the unit have the following forms of collaboration with former employees during 2016, 2017 and spring 2018? Not at all To a small extent To some extent To a large extent Collaboration on R&D projects Scientific publishing (articles, book chapters etc.) Teaching, Examinations, Supervision Visiting scholars / adjunct positions Patents, commercialization Collaboration with the practice field Dissemination, external communication If the unit had other forms of collaboration with former employees during this period, please provide details:

13 Comments to the survey: Thank you for taking the time to fill out our questionnaire. Press Exit (Avslutt) to close the questionnaire.