Meeting Agenda. I. Call to Order: A. Attendance B. New Board Member Introduction. Approval of Meeting Minutes: A. November 8, 2017.

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1 I. Call to Order: A. Attendance B. New Board Member Introduction Workforce Development Board Kane, Kendall and DeKalb Counties Full Board Wednesday, March 7, :30 A.M. Painters District Council # Sequoia Drive / Aurora, IL Meeting Agenda II. III. IV. Approval of Meeting Minutes: A. November 8, 2017 Public Comment Program Updates: A. WIOA PY 2017 Second Quarter Performance Reports (Attachments) B. WIOA Financial Reports (Attachments) V. Committee Reports: A. Youth Committee Report B. Executive Committee Report VI. New Business: A. Action Item: Amend the current WIOA Enrollment Policy as required by the Department of Commerce and Economic Opportunity (DCEO). (Attachments) B. Action Item: Amend the current Individual Training Account (ITA) Policy to include a twotier cap. (Attachments) C. Action Item: Authorize a 15 month contract with Central States SER to provide WIOA Youth Services through the end of Program Year (Attachment) D. Action Item: Remove the Comprehensive One-Stop Center designation from the current location at 2 Smoketree Plaza in North Aurora, as well as the affiliate designations for the DeKalb and Yorkville offices, and designate 143 First Street in Batavia as the Comprehensive One Stop for the three county workforce area, effective the beginning of Program Year (Attachment) VII. VIII. Informational Items: A. Meeting Calendar B. Economic Impact Statement Filing C. Next Meeting Date: May 2, 2018 Adjournment 1

2 WIOA Adult and Dislocated Worker Services PY17 Program Updates through 12/31/2017 One Stop Centers Branded in Illinois as worknet Centers, each workforce development area is required to maintain at least one center at which local federally funded education and workforce programs and services are accessible. Centers provide Career services (listed below) to job seekers and employers. Additionally, the Workforce Innovation and Opportunity Act provides Individualized and Training assistance to those meeting eligibility requirements. BASIC CAREER SERVICES Universal Services Universal services provided at the North Aurora Career Resource Center are now overseen by the One Stop Operator (National Able Network). National Able provides three full time staff to assist customers seeking general employment related services. Any individual can access employment related services that are universal in nature no eligibility criteria needs to be met. Services include information about job vacancies, career options, employment trends, instruction on conducting a job search and writing a resume and access to resources such as computers and internet. Local worknet Center Locations North Aurora Yorkville DeKalb Staff Assistance Available (Monday through Friday 8:30am 4:30pm) Monthly Events Calendar Available at worknet Resource Center User Snapshot (7/1/17 12/31/2017) Kane County 4,316 visits DeKalb County 1,866 visits Kendall County 257 visits 2

3 STAFF ASSISTED CAREER SERVICES Individualized Job Search Counseling All job seekers pursing an intensive level of services (beyond universal) and/or training must meet eligibility criteria based around the following two populations Adults and Dislocated Workers. Services include eligibility determination and readiness assessment, employment plan development, job search assistance and occupational training that lead to job matching/placement. Information Sessions are regularly scheduled and provide job seekers an overview of WIOA services including local job search trends and tips, program eligibility and occupational training options. All job seekers interested in enrolling in services must attend one of the sessions held weekly at one of the following locations no appointment required. Gail Borden Library North Aurora worknet Center Yorkville worknet Center DeKalb worknet Center Wednesday at 9:30am Monday 9:30am Walk in sessions available during center hours Friday at 9:00am Adults Eligible adults must be age 18 or older and a lower income individual (takes into account the last six months of earnings) with food stamp or TANF recipients being automatically eligible. Often the eligible adults have limited attachment to the labor force and may have significant barriers to obtaining employment. WIOA Adult Service Snapshot Kane DeKalb Kendall Totals Goal Progress Participants Carried In from PY New Enrollments % Total Adult Participants Dislocated Workers Is an individual that has been laid off and is eligible to collect unemployment insurance. The program targets individuals that are from a declining occupation or industry or have been unemployed for more than 26 weeks. Often these workers require re training for rapid re employment. WIOA Dislocated Worker Service Snapshot Kane DeKalb Kendall Totals Goal Progress Participants Carried In from PY New Enrollments % Total Dislocated Worker Participants

4 TRAINING ASSISTANCE Training Services Individual Training Services are available for those job seekers accessing intensive services but still unable to attain employment at a self sufficient wage. Training services are available to increase the individual s skill level and may include occupational training by way of classroom instruction (ITA) or on the job training (OJT). Individual Training Account (ITA) is the mechanism to fund tuition, fees and books for WIOA participants enrolled in an occupational training program that leads to a credential/ certification in demand occupation. Typically, the training programs are less than two years in length at a Community College or a specialized proprietary vendor. ITA Funded Training NEW Training ITAs Issued Total Number in Training Successful Completions Credential Attainment Adult Dislocated Worker Totals In Training Goal Progress 73% Top 5 WIOA Funded Training Providers (NEW ITAs Awarded) Number of Training Vendor Students Northern Illinois University 25 Kishwaukee College Driving Academy 19 Microtrain 18 Advantage Driver Training 12 Top 5 WIOA Funded Training Programs (NEW ITAs Awarded) Number of Program Students Truck Driving (CDL) 46 Registered Nurse 16 IT Management 12 Project Management 8 Licensed Practical Nurse 6 ITA Funded Training Attendance by Industry Sector Health Sciences and Healthcare Transportation/Warehousing/Logistics Information Technology Business Administration and Project Management Social Services Manufacturing HVAC/Electronics/Automotive Office Administration Accounting/Finance/Insurance/Human Resource Other Early Childhood Education Fashion/Graphic/Interior/Landscape Design Total Training Participants 4

5 On the Job Training (OJT) provides funding to partially reimburse an employer for the extraordinary cost of training a newly hired employee in the specialized skills necessary to perform their job. A skill gap assessment, along with a customized training plan, is completed for each individual hired through an OJT. PY 16 OJT Participant Summary 11 participants completed training, resulting in an overall 73% (8 of 11) employment retention rate. PY 17 OJT Snapshot (7/1/ /31/2017) 4 participants placed in Full Time employment, earning an average wage of $15.25/hr. 3 of these participants have successfully completed training and retained their employment. 2 local employers have accessed $26,800 to assist with training these individuals employers partnering for candidate recruitment/referral activities. MEASURING SUCCESS Overall program performance is measured annually following the close of each federal fiscal year, which ends on 9/30. The final measures rely heavily on data collected by the Illinois Department of Employment Security and focus exclusively on those individuals receiving individualized and/or training services (not basic services). Because of data lags and the migration from WIA to WIOA standards, preliminary performance outcomes for federal fiscal year 2017 will not be available until In order to gauge performance in a more timely manner, Kane County tabulates the number of WIOA assisted clients, by county, that have gained employment on a quarterly basis. While many of these individuals may have completed their program and/or training curriculum, they are expected to continue to receive career counseling support/services under the WIOA program in order to ensure success. The table below provides these figures for the first quarter of Program Year Employment Snapshot (7/1/ /31/2017) Kane DeKalb Kendall Totals Adults Dislocated Workers Youth Total Employment Outcomes

6 INCUMBENT WORKER TRAINING (IWT) The IWT program provides qualifying businesses with reimbursement grant funding to deliver job specific skills training for existing full time employees. The training must be a business necessity that will improve the competitiveness of the company while also benefiting the incumbent worker by upgrading their present work skills, increasing job security, providing marketable industry recognized credentials, and/or increasing the possibility for higher wages and promotional opportunities. IWT Funding Awards by Employer/Project Employer and Location Approved Training Project Award Amount Power Packaging Kane County St. Charles, IL Elgin Industries, Inc. Kane County Elgin, IL Miner Enterprises, Inc. Kane County Geneva, IL Intermediate Electricity II for Maintenance Mechanics IATF 16949:2016 Transition and Auditing Training (new quality standard in automotive industry) Number of Incumbent Workers to be Trained $ 5, $ 15, S+1 (lean manufacturing) $ 3, TRADE ADJUSTMENT ASSISTANCE (TAA) The TAA program assist workers who have lost their jobs as a result of increased imports or shifts in production out of the US. Similar to WIOA, participants receive a variety of reemployment services including occupational training and on the job training (OJT). The TAA program offers scholarship awards that are tailored to an individual s training program cost structure and often includes a mileage reimbursement. Additionally, those in full time occupational training receive income support which extends the standard unemployment insurance assistance to supply monetary assistance throughout the duration of their training. Participant Snapshot (9/30/ /31/2017) Trade Service Service Totals Attending Occupational Training 51 Receiving Job Search Assistance 17 Employed Receiving Wage Subsidy 11 Achieved Re Employment 16 Total Participants 95 6

7 WIOA Youth Services PY 2017 Program Updates through 12/31/17 WIOA youth programs are intended to provide age appropriate services targeted to economically disadvantaged youth age that face barriers to staying in school or finding employment. Youth are classified in two categories, and WIOA requires a minimum of 75% of the youth program funds to be expended on out of school youth programs and services, and 20% of funds to be spent on Work Based Learning activities. In School Youth a youth enrolled in a high school or alternative high school program. Out of School Youth a youth who is not attending school or has dropped out of high school. Youth services for Kane, Kendall and DeKalb communities are delivered through a procured network of service providers with oversight provided by Kane County. Youth engagement/ participation is measured monthly with each provider to ensure enrollment/participation goals are achieved along with a full expenditure of funds by June 30 th. Services incorporate the following strategies with the goal of increasing the youth s long term employability: Paid Work Experience & Internships Soft Skill Instruction Job Readiness Training Career Path Development Tutoring & Mentoring GED/HS Diploma Support Occupational Training Job Placement Assistance Youth Participation and Breakdown As of 12/31/2017 PY'17 Goal In School Out of School Total Youth Youth in Occupational Training % 23% Mechanical/Manufacturing PY'17 Goal As of 12/31/17 49% 8% Computer/Office/Retail Medical/Healthcare Other Occupational Training Programs Automotive HVAC Manufacturing Office Assisting/Admin Assistant Healthcare Criminal Justice Youth in Paid Work Experience As of 12/31/17 PY'17 Goal % of benchmark has been realized to date; current providers are on track for progress to date. Providers continue to form new employer relationships so 0 youth placements 0.5 are aligned 1 with 1.5 career interests. 7

8 Individual Youth Provider Service Detail Business and Career Services, Inc. Service Area: Kane and Kendall Counties PY 17 Contract Amount: $310,690 Provides 18 to 24 year olds an opportunity for career exploration in manufacturing through a 4 week boot camp and 200 hour paid internship. The internship provides mentoring, guidance, skills training and hands on work experience needed to transition into a career or education in manufacturing. Planned Enrollment Total Youth Participating Percentage of Goal Met % 10 youth participating in paid internships with manufacturing businesses 1 youth placed using on the job training Interested youth should contact Eddie Perez at eperez@bcsillinois.org or for more details. Elgin Community College Service Area: Northern Kane County PY 17 Contract Amount: $239,672 In School youth receive hands on exposure in a sampling of career modules, enhance their academic skill levels, develop leadership and life skills, increase career awareness, improve computer skills, and obtain help finding employment. The Out of School youth concentrate on career exploration, life skills, GED preparation, vocational training, job search skills, and employment assistance. Youth in need may participate in paid work experience to help transition into unsubsidized employment. Planned Enrollment Total Youth Participating Percentage of Goal Met % 5 youth participated in a financial literacy workshop 7 youth have earned an occupational credential Interested youth should contact Jackie Espinoza at jespinoza@elgin.edu or Grundy/Kendall ROE Service Area: Kendall County PY 17 Contract Amount: $171,834 Provides year olds (in school or out of school) with job search skills training, GED tutoring and assessment, academic remediation, subsidized work experience, assistance with FAFSA and financial aid, career counseling, and assistance with legal problems or court ordered probation. Youth with disabilities are assisted in overcoming barriers to their successful transition to community competitive employment and/or vocational training in post secondary education, and are able to participate in a job readiness program which includes a paid internship component. Planned Enrollment Total Youth Participating Percentage of Goal Met % 4 new youth participating in paid work experiences and 2 in unpaid experiences 15 youth have earned their GED/High School Diploma Interested youth should contact Laura Stransky at lstransky@roe24.org or

9 Kishwaukee College Service Area: DeKalb County PY 17 Contract Amount: $298,757 Provides year old out of school youth with the opportunity to participate in occupational training to help them obtain employment. Career counseling, assessment, employment readiness training, and financial support for tuition and fees, textbooks and supplies assist youth in choosing a meaningful career path. Students are linked to unpaid job shadowing or paid work experience opportunities. Youth lacking a high school diploma are referred for GED classes and provided similar support in preparation for their educational and career path. Planned Enrollment Total Youth Participating Percentage of Goal Met % 34 new youth are participating in occupational classroom training 5 youth have earned an occupational credential Interested youth should contact Dariana Lee at dlee2@kish.edu or , ext Waubonsee Community College Service Area: Southern Kane/Kendall Counties PY 17 Contract Amount: $300,281 Provides out of school youth ages with year round guidance and support. The program helps youth with barriers to employment or education develop skills and credentials needed to successfully obtain and retain employment. The program promotes student learning and supports personal and career development, guiding students towards self reliance and self sufficiency. Planned Enrollment Total Youth Participating Percentage of Goal Met % 23 new youth are participating in occupational classroom training 2 youth have obtained their GED and 12 have earned an occupational credential Interested youth should contact Marques Clark at mclark1@waubonsee.edu or

10 Memorandum To: Workforce Development Board From: Maria Luisa Gonzalez, Fiscal Manager Date: March 7, 2018 Re: Monthly Fiscal report WIOA16 Budget report Through today, we have now spent and obligated the fully allocated amount of this grant. WIOA17 Budget report Carry-in funds have been fully obligated for youth, dislocated worker, and adult, allowing us to obligate funds in the new grant. The required training benchmark target is 40%; however, the current percentage of Adult and Dislocated Worked funds spent towards training is 52%. DCEO tracks our progress monthly and our target for January is for the funds to be 47% obligated, as you will note, Adult and Youth are fine, and Dislocated Worker is low. Trade 16 Budget report The full amount allocated for training has been obligated through January. This grant amount is modified as needed. A modification will be needed for program staff to be able to issue summer ITA s. WIOA Rapid Response Layoffs and Closings report This grant had ended. Unfortunately, the support service amount was unable to be spent completely. Staff tried to spend it, however the need for items outside of the travel for the Trade participants was not there enough to spend it down. WIOA Local Incentive This grant was awarded because of meeting some of the benchmarks for PY15. We have until June 30, 2018, to spend the remaining $13,058 of this grant. 10

11 WIOA 16 Budget-Expenditure Summary Report Prepared by Kane County Grant Year-Number: Report Period: 07/01/2016 through 01/31/2018 Budget Expenditures through 01/31/18 Obligations Reported through 01/31/18 Balance % of budget spent and obligated 1000 SALARY AND FRINGE BENEFITS $ 455, $ 437, $ - $ 18, OTHER ADMIN 45, , (18,189.02) TOTAL ADMIN: $ 501, $ 501, $ - $ % 2000 YOUTH-I/S SALARY AND FRINGE BENEFITS $ 18, $ 9, $ - $ 8, YOUTH-I/S OTHER PROGRAM COSTS 103, , (29,080.28) 2100 YOUTH-I/S DIRECT TRAINING COSTS 6, , , YOUTH-I/S WORK BASED TRAINING 63, , , TOTAL YOUTH-IN SCHOOL: $ 190, $ 190, $ - $ % 3000 YOUTH-O/S SALARY AND FRINGE BENEFITS $ 22, $ 76, $ - $ (54,868.09) 3010 YOUTH-O/S OTHER PROGRAM COSTS 748, , , YOUTH-O/S DIRECT TRAINING COSTS 154, , (128,289.28) 3140 YOUTH-O/S WORK BASED TRAINING 508, , , TOTAL YOUTH-OUT OF SCHOOL: $ 1,433, $ 1,433, $ - $ % 4000 ADULT - SALARY AND FRINGE BENEFITS $ 397, $ 319, $ - $ 78, ADULT - OTHER PROGRAM COSTS 248, , (21,217.17) 4100 ADULT - DIRECT TRAINING COSTS 654, , (161,353.98) 4140 ADULT - ADULT WORK BASED TRAINING 109, , , TOTAL ADULT: $ 1,410, $ 1,410, $ - $ % 5000 DISLOCATED WRK - SALARY/FRINGE BENEFITS $ 596, $ 371, $ - $ 225, DISLOCATED WRK - OTHER PROGRAM COSTS 201, , (78,822.40) 5100 DISLOCATED WRK - DIRECT TRAINING COSTS 580, , (233,276.06) 5140 DISLOCATED WRK - WORK BASED TRAINING 99, , , TOTAL DW: $ 1,478, $ 1,478, $ - $ % GRAND TOTAL: $ 5,014, $ 5,014, $ - $ - FINANCIAL BENCHMARKS Grant 100% expended and obligated as of 01/31/2018. Grant must be fully expended by 6/30/

12 WIOA 16 Expenditure Detail Report Grant Year-Number: Report Period: 07/01/2016 through 01/31/2018 GRS Category Account Number Account Description Fund Department WIOA 16 Expenditures through January 2018 Accruals through January 2018 Total Expenditures Sub-Department Administration Salary and Fringe Salaries and Wages 306, , Subtotals: Salary and Fringe Fringe 119, , Salary and Fringe $ 437, Other Admin Software Licensing Cost 7, , Other Admin $ 64, Other Admin Professional Services 15, , $ 501, TRUE Other Admin Repairs & Maint - Computers 9, , Other Admin Building Space Rental 11, , Other Admin Equipment Rental Salary and Fringe Liability Insurance 5, , Salary and Fringe Workers Comp 6, , Other Admin Unemployment Claims Other Admin Legal Printing Other Admin Conferences and Meetings Other Admin Employee Mileage Expense Other Admin General Association Dues 4, , Other Admin Office Supplies 3, , Other Admin Postage Other Admin Equipment >$ Other Admin Office furniture & equip - Non cap 8, , Other Admin Telephone 1, , Other Admin Cellular Phone Other Admin Internet Other Admin Admin Other Administration Expense Totals $501, $0.00 $501, Sub-Department Youth In School Salary and Fringe Salaries and Wages 7, , Subtotals: Salary and Fringe Fringe 1, , Salary and Fringe $ 9, Other Program Cost Software Licensing Cost Other Program Cost $ 132, Other Program Cost Professional Services 21, , Direct Training $ 1, Other Program Cost Repairs & Maint - Computers Work Based Training $ 47, Other Program Cost Repairs & Maint - Equipment $ 190, TRUE Other Program Cost Building Space Rental Other Program Cost Equipment Rental Salary and Fringe Liability Insurance Salary and Fringe Workers Compensation Other Program Cost Unemployment Claims Other Program Cost Legal Printing Other Program Cost Conference and Meetings Other Program Cost Employee Mileage Expense Other Program Cost General Association Dues Other Program Cost Miscellaneous Contractual Exp 101, , , Work Based Training Work Based Learning Activities 47, , Direct Training Youth Supportive Services 1, , Direct Training Academin/Pre-Vocational Svc Other Program Cost Office Supplies Other Program Cost Postage Other Program Cost Equipment >$ Other Program Cost Telephone Other Program Cost Cellular Phone Other Program Cost Internet Other Program Cost Other Youth In School Expense Totals $184, $6, $190, Sub-Department Youth Out School Salary and Fringe Salaries and Wages 60, , Subtotals: Salary and Fringe Fringe 14, , Salary and Fringe $ 76, Other Program Cost Software Licensing Cost Other Program Cost $ 685, Other Program Cost Professional Services 26, , Direct Training $ 282, Other Program Cost Repairs & Maint - Computers 4, , Work Based Training $ 389, Other Program Cost Repairs & Maint - Equipment $ 1,433, TRUE Other Program Cost Building Space Rental 5, , Other Program Cost Equipment Rental Salary and Fringe Liability Insurance 1, , Salary and Fringe Workers Compensation 1, , Other Program Cost Unemployment Claims Other Program Cost Legal Printing Other Program Cost Conference and Meetings Other Program Cost Employee Mileage Expense Other Program Cost General Association Dues 1, , Other Program Cost Miscellaneous Contractual Exp 641, , , Work Based Training Work Based Learning Activities 378, , Direct Training Youth ITA 230, , Direct Training Youth Supportive Services 46, , Work Based Training Youth WBL ITA 3, , Work Based Training Youth OJT 7, , Page 2 of 6

13 GRS Category Account Number WIOA 16 Expenditure Detail Report Grant Year-Number: Report Period: 07/01/2016 through 01/31/2018 Account Description Expenditures through January 2018 Accruals through January 2018 Total Expenditures Direct Training Academin/Pre-Vocational Svc 5, , Other Program Cost Office Supplies Other Program Cost Postage Other Program Cost Equipment >$ Other Program Cost Telephone Other Program Cost Cellular Phone Other Program Cost Internet Other Program Cost Other Youth Out School Expense Totals $1,431, $2, $1,433, Sub-Department Adult Salary and Fringe Salaries and Wages 228, , Subtotals: Salary and Fringe Fringe 82, , Salary and Fringe $ 319, Other Program Cost Software Licensing Cost 1, , Other Program Cost $ 269, Other Program Cost Professional Services Direct Training $ 815, Other Program Cost Janitorial Services 5, , Work Based Training $ 5, Other Program Cost Repairs & Maint - Computers 22, , $ 1,410, TRUE Other Program Cost Repairs & Maint - Copiers Other Program Cost Repairs & Maint - Equipment Other Program Cost Building Space Rental 43, , Other Program Cost Equipment Rental Salary and Fringe Liability Insurance 4, , Salary and Fringe Workers Compensation 4, , Other Program Cost Unemployment Claims 1, , Other Program Cost General Advertising Other Program Cost Legal Printing Other Program Cost Employee Mileage Expense 1, , Other Program Cost General Association Dues 3, , Other Program Cost Miscellaneous Contractual Exp 172, , Other Program Cost Office Supplies 5, , Other Program Cost Postage Other Program Cost Equipment>$ Other Program Cost Utilities - Natural Gas Other Program Cost Utilities - Electric 1, , Other Program Cost Telephone 1, , Other Program Cost Internet 4, , Direct Training DT ITA 757, , Work Based Training DT OJT (On the Job Training) 5, , Direct Training SS Transportation Assistance 53, , Direct Training SS Other Supportive Services 4, , Other Program Cost Adult Other Adult Expense Totals $1,410, $0.00 $1,410, Sub-Department Dislocated Worker Salary and Fringe Salaries and Wages 264, , Subtotals: Salary and Fringe Fringe 98, , Salary and Fringe $ 371, Other Program Cost Software Licensing Cost 4, , Other Program Cost $ 280, Other Program Cost Professional Services Direct Training $ 813, Salary and Fringe Temporary Help Work Based Training $ 12, Other Program Cost Janitorial Services 3, , $ 1,478, TRUE Other Program Cost Repairs & Maint - Computers 39, , Other Program Cost Repairs & Maint - Equipment Other Program Cost Building Space Rental 56, , Other Program Cost Equipment Rental Salary and Fringe Liability Insurance 3, , Salary and Fringe Workers Compensation 4, , Other Program Cost Unemployment Claims 4, , Other Program Cost General Advertising Other Program Cost Legal Printing Other Program Cost Employee Mileage Expense 2, , Other Program Cost General Association Dues 14, , Other Program Cost Miscellaneous Contractual Exp 134, , Other Program Cost Office Supplies 7, , Other Program Cost Postage Other Program Cost Equipment>$ Other Program Cost Utilities - Natural Gas Other Program Cost Utilities-Electric 1, , Other Program Cost Telephone 3, , Other Program Cost Internet 4, , Direct Training DT ITA 755, , , Work Based Training DT OJT (On the Job Training) 12, , Direct Training SS Transportation Assistance 47, , Direct Training SS Other Supportive Services 5, , Other Program Cost DW Other Dislocated Worker Expense Totals $1,472, $5, $1,478, Fund Department WIOA 16 Totals $5,000, $13, $5,014, Page 3 of 6

14 WIOA 17 Budget-Expenditure Summary Report Prepared by Kane County Grant Year-Number: Report Period: 07/01/2017 through 01/31/2018 Budget Expenditures through 01/31/18 Obligations Reported through 01/31/18 Balance % of budget spent and obligated 1000 SALARY $ 428, $ 59, $ - $ 369, OTHER ADMIN $ 2, $ 7, $ - $ (5,833.25) 1050 FRINGE BENEFITS 184, , , TOTAL ADMIN: $ 615, $ 93, $ - $ 522, % 2000 YOUTH-I/S SALARY $ 18, $ - $ - $ 18, YOUTH-I/S OTHER PROGRAM COSTS 137, , , , YOUTH-I/S FRINGE BENEFITS 5, , YOUTH-I/S DIRECT TRAINING COSTS (352.69) 2140 YOUTH-I/S WORK BASED TRAINING 68, , , , TOTAL YOUTH-IN SCHOOL: $ 229, $ 15, $ 127, $ 87, % 3000 YOUTH-O/S SALARY $ 54, $ 1, $ - $ 53, YOUTH-O/S OTHER PROGRAM COSTS 885, , , , YOUTH-O/S FRINGE BENEFITS 17, , YOUTH-O/S DIRECT TRAINING COSTS 202, , , , YOUTH-O/S WORK BASED TRAINING 524, , , , TOTAL YOUTH-OUT OF SCHOOL: $ 1,684, $ 252, $ 510, $ 921, % 4000 ADULT - SALARY $ 312, $ 84, $ - $ 228, ADULT - OTHER PROGRAM COSTS 264, , , , ADULT - FRINGE BENEFITS 159, , , ADULT - DIRECT TRAINING COSTS 841, , , , ADULT - ADULT WORK BASED TRAINING 90, , , TOTAL ADULT: $ 1,668, $ 614, $ 180, $ 873, % 5000 DISLOCATED WRK - SALARY $ 484, $ 53, $ - $ 430, DISLOCATED WRK - OTHER PROGRAM COSTS 357, , , , DISLOCATED WRK - FRINGE BENEFITS 259, , , DISLOCATED WRK - DIRECT TRAINING COSTS 769, , , , DISLOCATED WRK - WORK BASED TRAINING 85, , , , TOTAL DW: $ 1,955, $ 412, $ 99, $ 1,443, % GRAND TOTAL: $ 6,153, $ 1,387, $ 917, $ 3,847, FINANCIAL BENCHMARKS Grant 37% expended and obligated as of 01/31/2018. Grant must be fully expended by 6/30/2019. FUNDING STREAM Adult Dislocated Worker TOTAL FUNDS BUDGET OBLIGATED through 01/31/18 $ 1,668, ,780 TOTAL OBLIGATION % at 01/31/18 $ 48% $ 1,955,243 $ 511,718 26% Totals $ 3,623,674 $ 1,306,498 TOTAL DIRECT TRAINING % as of January % FUNDING STREAM Youth BUDGET TOTAL FUNDS OBLIGATED through 01/31/18 TOTAL OBLIGATION % at 01/31/18 TOTAL YOUTH OUT OF SCHOOL % as of January 2018 TOTAL WORK BASED LEARNING % as of January 2018 $ 1,914,367 $ 905,828 47% 13% 4% The 80% obligation requirement for the Adult, Dislocated Worker and Youth funding streams and the 40% direct training requirement for adult and dislocated worker funding streams need to be satisfied by June 30, These are the two benchmarks that are required to be met within the first year of the 2 year WIOA grant. 14

15 WIOA 17 Expenditure Detail Report Grant Year-Number: Report Period: 07/01/2017 through 01/31/2018 GRS Category Account Number Account Description Fund Department WIOA 17 Expenditures through January 2018 Accruals through January 2018 Total Expenditures Sub-Department Administration Salary Salaries and Wages 59, , Subtotals: Fringe Fringe 24, , Salary $ 59, Other Admin Software Licensing Cost Fringe $ 26, Other Admin Professional Services 2, , , Other Admin $ 7, Other Admin Repairs & Maint - Computers 1, , $ 93, TRUE Other Admin Building Space Rental 1, , Other Admin Equipment Rental Fringe Liability Insurance Fringe Workers Comp Other Admin Office Supplies Other Admin Telephone Other Admin Cellular Phone Other Admin Internet Other Admin Admin Other Administration Expense Totals $90, $2, $93, Sub-Department Youth In School Salary Salaries and Wages Subtotals: Fringe Fringe Salary $ - Other Program Cost Software Licensing Cost Fringe Other Program Cost Professional Services Other Program Cost $ 9, Other Program Cost Repairs & Maint - Computers Direct Training $ Other Program Cost Building Space Rental Work Based Training $ 5, Other Program Cost Equipment Rental $ 15, TRUE Other Program Cost Miscellaneous Contractual Exp 9, , Work Based Training Work Based Learning Activities.00 5, , Direct Training Youth Supportive Services Other Program Cost Other Youth In School Expense Totals $0.00 $15, $15, Sub-Department Youth Out School Salary Salaries and Wages 1, , Subtotals: Fringe Fringe Salary $ 1, Other Program Cost Software Licensing Cost Fringe $ Other Program Cost Professional Services Other Program Cost $ 133, Other Program Cost Repairs & Maint - Computers Direct Training $ 49, Other Program Cost Building Space Rental Work Based Training $ 66, Other Program Cost Equipment Rental $ 252, TRUE Other Program Cost Miscellaneous Contractual Exp 69, , , Work Based Training Work Based Learning Activities 34, , , Direct Training Youth ITA 19, , , Direct Training Youth Supportive Services 7, , , Work Based Training Youth WBL ITA 2, , Direct Training Academin/Pre-Vocational Svc , Other Program Cost Other Youth Out School Expense Totals $136, $115, $252, Sub-Department Adult Salary Salaries and Wages 84, , Subtotals: Fringe Fringe 35, , Salary $ 84, Other Program Cost Software Licensing Cost Fringe $ 37, Other Program Cost Professional Services Other Program Cost $ 105, Other Program Cost Janitorial Services Direct Training $ 381, Other Program Cost Repairs & Maint - Computers 3, , Work Based Training $ 5, Other Program Cost Repairs & Maint - Copiers $ 614, TRUE Other Program Cost Repairs & Maint - Equipment Other Program Cost Building Space Rental 8, , Other Program Cost Equipment Rental Fringe Liability Insurance 1, , Fringe Workers Compensation 1, , Other Program Cost Employee Mileage Expense Other Program Cost General Association Dues 3, , Other Program Cost Miscellaneous Contractual Exp 70, , , Other Program Cost Office Supplies Other Program Cost Postage Other Program Cost Utilities - Natural Gas Other Program Cost Utilities - Electric Other Program Cost Telephone 1, , Other Program Cost Cellular Phone Other Program Cost Internet Direct Training DT ITA 253, , , Work Based Training DT OJT (On the Job Training).00 5, , Direct Training SS Transportation Assistance 21, , Direct Training SS Other Supportive Services Page 5 of 6

16 WIOA 17 Expenditure Detail Report Grant Year-Number: Report Period: 07/01/2017 through 01/31/2018 GRS Category Account Number Account Description Expenditures through January 2018 Accruals through January 2018 Total Expenditures Other Program Cost Adult Other Adult Expense Totals $488, $125, $614, Sub-Department Dislocated Worker Salary Salaries and Wages 53, , Subtotals: Fringe Fringe 14, , Salary $ 53, Other Program Cost Software Licensing Cost Fringe $ 16, Other Program Cost Professional Services Other Program Cost $ 98, Salary and Fringe Temporary Help Direct Training $ 222, Other Program Cost Janitorial Services 1, , Work Based Training $ 21, Other Program Cost Repairs & Maint - Computers 7, , $ 412, TRUE Other Program Cost Repairs & Maint - Copiers Other Program Cost Repairs & Maint - Equipment Other Program Cost Building Space Rental 16, , Other Program Cost Equipment Rental Fringe Liability Insurance 1, , Fringe Workers Compensation 1, , Other Program Cost Employee Mileage Expense Other Program Cost General Association Dues 4, , Other Program Cost Miscellaneous Contractual Exp 53, , , Other Program Cost Office Supplies 1, , Other Program Cost Postage Other Program Cost Utilities - Natural Gas Other Program Cost Utilities-Electric Other Program Cost Telephone 1, , Other Program Cost Cellular Phone Other Program Cost Internet Direct Training DT Direct Training Bridge Direct Training DT ITA 166, , , Work Based Training DT OJT (On the Job Training).00 21, , Direct Training SS Transportation Assistance 7, , Direct Training SS Child Care Direct Training SS Other Supportive Services Other Program Cost DW Other Dislocated Worker Expense Totals $333, $78, $412, Fund Department WIOA 17 Totals $1,049, $338, $1,387, Page 6 of 6

17 Office of Community Reinvestment - Workforce Development Division Trade Adjustment Assistance/DCEO grant 09/01/17-09/30/18 Expenses through January 2018 Description Payment Processing Training Total September October-17 35, , November-17 4, , , December-17 1, , , January-18 2, , , February-18 - March-18 - April-18 - May-18 - June-18 - July-18 - August-18 - September-18 - GRANT YEAR TOTAL 8, , , T T T Accruals through January , , Obligations through January , , Subtotal actuals, accruals, and obligations 8, , , Approved Original Budget Amount: 18, , , Available amount: $ 9, $ - $ 9, Budget to Actual Variance: 48% 100% 96% 17

18 Office of Community Reinvestment - Workforce Development Division WIOA Rapid Response Layoffs and Closings/DCEO grant 10/01/16-01/31/18 Expenses through January 2018 Description Case Management Supportive Services Total October November December January February March-17 11, , April-17 13, , May-17 15, , June-17 13, , July-17 17, , , August-17 16, , September-17 15, , October-17 17, , November-17 15, , December-17 11, , January-18 11, , GRANT YEAR TOTAL 158, , , T T T Accruals through January Obligations through January Subtotal actuals, accruals, and obligations 158, , , Approved Original Budget Amount: 79, , , Approved Budget Modifications: 79, , Approved Budget Amount: 158, , , Available amount: $ - $ 2, $ 2, Budget to Actual Variance: 100% 57% 98% 18

19 Office of Community Reinvestment - Workforce Development Division WIOA Local Incentive 04/01/17-06/30/18 Expenses through January 2018 Description Local Incentive Funds Total April-17 - May-17 - June-17 - July-17 7, , August-17 2, , September-17 - October-17 - November-17 - December-17 - January-18 - February-18 - March-18 - April-18 - May-18 - June-18 - GRANT YEAR TOTAL 9, , T T Accruals through January , , Obligations through January Subtotal actuals, accruals, and obligations 12, , Approved Original Budget Amount: 25, , Available amount: $ 13, $ 13, Budget to Actual Variance: 50% 50% 19

20 Workforce Development Board Full Board ACTION ITEM DETAIL New Business A. Action Item: Amend the current WIOA Enrollment Policy as required by the Department of Commerce and Economic Opportunity (DCEO) Background: A routine Equal Opportunity (EO) monitoring performed in 2017 raised a concern with the Board s Enrollment policy, which excludes out of district participants from enrolling in LWIA 5 Adult, Dislocated Worker, or Youth programming. DCEO forwarded the inquiry to the Department of Labor, which confirmed that local areas may not further restrict enrollment beyond the statutory definition provided in the Workforce Innovation and Opportunity Act and its subsequent regulations. In light of this monitoring, and in accordance with the guidance provided by the Department of Labor, the policy language located in the second paragraph of Section A under Eligibility Requirements must be rescinded as demonstrated below: ELIGIBILITY REQUIREMENTS A. To receive individualized career and/or training services, individuals must meet the following eligibility criteria: 1. Be authorized to work in the United States; 2. Currently reside in or be dislocated from an employer (within three years of the program application date) within Kane, Kendall or DeKalb Counties; 3. Meet Military Selective Service Registration Requirements as defined by Illinois WIOA Policy guidance; and 4. Meet WIOA Adult, Dislocated Worker or Youth Program Eligibility requirements as defined by Illinois WIOA Policy guidance. Proposed Action: Removal of the above text referencing residency or employment status as eligibility criteria will bring the local policy into compliance with DCEO and DOL standards. Recommendation: Accept the recommendation of the Executive Committee to amend the Enrollment Policy as described above. 20

21 Workforce Development Board Kane, Kendall & DeKalb Counties WIOA Policy WIOA ENROLLMENT Policy No ENR Date Adopted February 8, 2017 Effective Date February 8, 2017 INTRODUCTION Individuals seeking individualized career and/or training services must be locally enrolled following an eligibility determination for the applicable WIOA program; Adult, Dislocated Worker or Youth. Priority of service shall be given to certain targeted populations as applicable under WIOA. ELIGIBILITY REQUIREMENTS A. To receive individualized career and/or training services, individuals must meet the following eligibility criteria: 1. Be authorized to work in the United States; 2. Currently reside in or be dislocated from an employer (within three years of the program application date) within Kane, Kendall or DeKalb Counties; 3. Meet Military Selective Service Registration Requirements as defined by Illinois WIOA Policy guidance; and 4. Meet WIOA Adult, Dislocated Worker or Youth Program Eligibility requirements as defined by Illinois WIOA Policy guidance. Eligible Adults, Dislocated Workers and Youth who receive individualized career and/or training services (other than self service or information activities) must be enrolled in the Illinois Workforce Development System (IWDS) and eligibility documentation must be collected prior to enrollment and maintained in the participant file. B. Additionally, and for training service enrollment specifically, Adults and Dislocated Workers must meet the following requirements (among other criteria defined in separate training policies): Unlikely or unable to obtain or retain employment which pays at or above economic self sufficiency or wages comparable to or higher than wages from dislocation employment through career services, and In need of training services to obtain or retain employment leading to economic self sufficiency or wages comparable to or higher than wages from dislocation employment. For Adults and Dislocated Workers, self sufficiency is locally defined as 1.) having a family income equal to or exceeding 175% of the Lower Living Standard Income Level (LLSIL) (based on the 100% Lower Living Standard Income Level (LLSIL) as released annually by the Department of Commerce and Economic Opportunity) or 2.) at least 95% of an individual s dislocation wage/income (applicable for Dislocated Workers only). PRIORITY OF SERVICE REQUIREMENT Under WIOA, veterans and eligible spouses continue to receive priority of service for all USDOL funded job training programs, which includes Adult, Dislocated Worker and Youth services. WIOA also prescribes a priority of service when providing individualized career and training services using WIOA Adult funds (not applicable to dislocated worker and youth population). This Adult priority of service must be given to recipients of public assistance, other low income individuals, or individuals who are basic skills deficient as defined through Illinois Policy guidance. Dependent on the type of service being provided to these priority groups, applying precedence may include: 21 1

22 1. Receiving access to the service earlier in time than the non priority individual; or 2. If the service or resources are limited, priority populations receive access to the service instead of or before other population groups. Individualized career and/or training services will be provided to Adults on a priority basis under the following method. Each participant s priority status will be determined at the point of entry and will be applicable regardless of funding levels. Priority shall be documented and will not change during the period of participation. Upon identification, the individual shall be notified of their entitlement to priority of service; array of programs and services available to them; and any applicable eligibility requirements for those programs and services. 1. First Priority: Veterans and eligible spouses who are low income, to include recipients of public assistance, or who are basic skills deficient. 2. Second Priority: Individuals who are low income, to include recipients of public assistance, or who are basic skills deficient. 3. Third Priority: Veterans and eligible spouses who are not low income, or are not recipients of public assistance, and are not basic skills deficient. 4. Last Priority: For all other persons not listed above; those who do not qualify as veterans, eligible spouses, recipients of public assistance, low income individuals, or basic skills deficient individuals. REFERENCES: WIOA Part 680 WIOA Part 681, Subpart B Military Selective Service Act (32 CFR Part 1605) USDOL TEGL No , Change 2 WIOA Section 123 WIOA Section 134 WIOA Section