Workshop: Employee Management

Transcription

1 Workshop: Employee Management Session B6: May 24, 2017 Mike Shiells, Manager, Client Service Management, Canada, Solium Christian Ives, Client Service Manager, Core Markets, Solium 12:45 2:00 p.m. Daniel Connolly, Work Coordinator and Process Efficiencies Lead, Solium

2 CPE Credits Continuing Professional Education (CPE) Credits are available! You will receive one (1) CPE credit after attending this session. You must attend the entire session to be eligible. In order to earn the available credit(s) for this session, you must see the room monitor before and after the session to get checked-in and out of the session. Electronic certificates will be ed to you a few weeks after the conference with the cumulative number of credits earned Solium is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. Web site:

3 Employee Management Agenda Demographic Updates Viewing and understanding employee demographics How to create and use status rules How to process terminations Please follow along on your laptop.

4 Demographic Updates Creating and modifying an employee account: Populating the template Uploading the file by matching it to the file format Some things to watch out for: Duplicate accounts Date formats e.g dd-mmm-yyyy Tax identifier Algorithms check validity

5 Demographic Template

6 Demographic Updates Scenario #1: Your company has hired 3 new employees who need to be added to Shareworks. How would you do this?

7 Demographic Updates Scenario #2: Peter Parker has relocated to the United States, and Clark Kent has been promoted to Senior Editor. How would you reflect these changes in Shareworks?

8 Reviewing Employee Demographics A quick review of our upload Significance of Home address and mailing address? Home address = Taxation Mailing Address = Communication Employee Groups (Will be discussed further in More employee Management Workshop) Taxation, Division, Payroll, Reporting Insider Status - Insider Reporting

9 Reviewing Employee Demographics Eligibility - Payroll services How do we control a participants ability to transact? Employee transaction Status (No Transactions allowed) View as participant Lets generate a statement!

10 Status Rules What are status rules? How do they work? What can they be used for? How do you set them up?

11 Status Rules Attached to a status. Can affect share purchase and holdings or stock options and awards Can be configured to take affect based of a number of different dates Can be applied at grant levels, plan levels and award levels Extremely useful for automating terminations, resignations etc

12 Making Your Own Status Rule Scenario #1 Create status rules and attach them to the Terminated status. Cancel all unvested grants effective as of termination date. Cancel outstanding options after 90 days

13 Making Your Own Status Rule Scenario #2 Create status rules and attach them to the Retirement status. Vest all grants on retirement date

14 Making Your Own Status Rule Scenario #3 Upload file to implement the rules.

15 Let s review our Status Rule Confirm that all unvested grants have been cancelled View pending and completed employee events How could we check one event across all employees?

16 Conclusion We now know: How to create and modify employees How to review accounts Create and upload status rules Reach out to your CSM

17 Questions

18 Additional Resources Need more? Online Learning Shareworks Certification Shareworks Workshops Convenient and completely selfdirected, our online lessons provide you with industry context and the how-to in Shareworks. Shareworks Certification is a great way to quantify your knowledge, develop key technical skills and prove yourself invaluable to your company s administration team. Roll-up your sleeves and join us all year round, either in person or online, for hands-on workshops on a variety of Shareworks topics. Visit solium.com/education

19 Contact Us Mike Shiells Manager, Client Service Management, Canada Solium Daniel Connolly Work Coordinator and Process Efficiencies Lead Solium Christian Ives Client Service Manager, Core Market Solium