Healthy Workplace Recognition. Awards 2009

Transcription

1 Application Kit 2009

2 Award * Healthy Workplace Recognition Purpose of the Award The Healthy Workplace Recognition Award acknowledges workplaces in Simcoe County and the District of Muskoka. These employers and employees have demonstrated a commitment to workplace health by promoting and supporting healthy lifestyles for their employees. Benefits of Participating Employer Benefits Reduced employee turnover Better recruitment Increased productivity Decreased absenteeism Reduced benefit costs Improved corporate image Award Sponsor Employee Benefits Increase in energy Reduced stress Improved overall health Reduced illness & injury Healthier families Improved morale Good for Life, Simcoe County Workplace Wellness Network sponsors the Healthy Workplace Recognition Award. The Award The annual recognition award consists of a framed certificate for your workplace. It will be given to those workplaces that meet the criteria in either the Bronze, Silver or Gold categories. How to Apply 1. Register your workplace by completing an Award Application/Consent Form. Send to Julie Cloutier, Good For Life Project Coordinator by May 01, Choose activities that best meet the needs of your employees. Record activities. Track activities completed using the summary tracking form. Compile evidence of these events in a supportive binder for submission. 3. Submit your completed tracking forms and binder by September 15, Please include additional details, digital pictures, evaluation and support materials. 4. Upon fulfillment of the award criteria, as determined by an independent review panel, your workplace will receive the Healthy Workplace Recognition Award. The fourth Annual Awards Event will be held on Thursday November 5, 2009 at the Royal Victoria Hospital in Barrie, Ontario. 5. Participants may apply for the Healthy Workplace Recognition Award annually. Only activities carried out from September 15, 2008 to September 15, 2009 can be included in the awards application. * Adapted with thanks from the Workplace Health Promotion Award Kit created by Heart Health Action of Windsor-Essex and the Windsor-Essex County Health Unit. 2

3 APPLICATION/CONSENT FORM Healthy Workplace Recognition Award We would like to register for the following Healthy Workplace Recognition Award: BRONZE Award topic: SILVER Award topics: GOLD Award topics: Workplace Name: Contact Name: Address: Phone Number Fax Number Address We consent to the publication and public distribution, including through news media and web sites, of the healthy workplace activities in our office (including digital pictures), either as part of the awards promotional activities, or for other educational purposes. Yes No Workplace representatives agree to share or display their experiences at the awards recognition event on November 5, Yes No Name (please print): Please check ( ) all that apply: We are interested in speaking about our experiences at the event. We are interested in participating in a panel discussion at the event. We would like to set up a display to highlight our workplace health initiatives. We are interested in receiving help with the application process. Mail/ or fax the application/consent form by May 01, 2009 to: Julie Cloutier Good For Life Project Coordinator c/o Simcoe Muskoka District Health Unit 15 Sperling Drive Barrie, Ontario L4M 6K9 Fax: (705) julie.cloutier@smdhu.org 3

4 STEP ONE: Healthy Workplace Recognition Award AWARD PROCESS Choose the award that your workplace would like to work towards. BRONZE Choose one Healthy Workplace Award Topic and complete at least one activity in each of the 4 Health Promotion levels** SILVER Choose two Healthy Workplace Award Topics and complete at least one activity in each of the 4 Health Promotion levels** GOLD Choose three Healthy Workplace Award Topics and complete at least one activity in each of the 4 Health Promotion levels** Sample Healthy Workplace Award Topics Smoking issues Healthy eating Healthy weights Physical activity Road safety Substance abuse Mental Health Reproductive health Breastfeeding Stress Management Violence prevention Chronic Disease Management Shift work health Sun safety Other: Provide Details ** Health Promotion Levels 1. Awareness Raising: for example displays, pamphlet distribution, bulletin board 2. Education/ Skill Building: for example presentations, cooking classes 3. Environmental Support: for example bike racks, breastfeeding room, smoke-free 4. Organizational Wellness Support: for example healthy eating guidelines for meetings, flexible hours policy Note: The SCWWN would like to recognize all workplace applicants, and will therefore offer an Award of Merit to workplaces who are making progress towards reaching their goals. STEP TWO: CREATE YOUR SUPPORTIVE BINDER Include concrete examples of activities, such as pictures*, promotional materials and evaluation feedback. Include a copy of the summary tracking form for each wellness activity at the front of the workplace supportive binder which demonstrates your workplace activities. Submit by September 15th, *If including pictures, please provide copies of pictures on a disc. STEP THREE KEEP TRACK OF YOUR ACTIVITIES Use the attached award summary tracking form, for each activity, to indicate the Healthy Workplace Award Topics and Health Promotion Level achieved by your workplace. A sample form has been included to help with this process. 4

5 Healthy Workplace Recognition Award SUMMARY/TRACKING FORM Workplace Name: Date: Contact Name: Phone: Healthy Workplace Award Topic: 1. Awareness Raising Activities (provide evidence of activities in binder) Health Risk appraisal/survey Displays/posters/bulletin boards Pamphlets/ brochures Workplace newsletters Pay cheque attachments 5 Electronic or written announcements Review Committee: Meets requirements: Yes No Initials: 2. Education/ Skill Building Activities (provide evidence of activities in binder) Education/ courses ( presentations/workshops) Health Fairs Self Help Correspondence programs In-House challenge/ contest/quizzes Review Committee: Meets requirements: Yes No Initials: 3. Environmental Support (provide evidence of activities in binder) Employee assistance program Inclusive benefit coverage Support groups Alternative/flexible work arrangements Subsidies for memberships or education Corporate incentives for participation Facilities that support employee health Including family in workplace activities Review Committee: Meets requirements: Yes No Initials: 4. Organizational Wellness Support (provide evidence of activities in binder) Guidelines that support activities Evidence of Overall Topic Evaluation Policies that support activities Review Committee: Meets requirements: Yes No Initials: Please complete one award tracking form for each Topic and include a copy of this summary at the front of your supportive binder to demonstrate your workplace activities.

6 Award (SAMPLE) SUMMARY TRACKING FORM Workplace Name: XYZ Lumber_Ltd. Date: Contact Name: Jane Smith Phone: _ Healthy Workplace Award Topic: STRESS MANAGEMENT 1. Awareness Raising Activities ( describe accomplishments) Healthy Workplace Recognition Health Risk appraisal/survey _NEEDS SURVEY DISTRIBUTED MARCH 31 Displays/posters/bulletin boards _BULLETIN BOARD DISPLAY: COPING WITH STRESS Pamphlets/ brochures_ CAFETERIA DISPLAY APRIL 12, CAMH & PHU MATERIALS APRIL Workplace newsletters Pay cheque attachments Electronic or written announcements STRESS MANAGEMENT RESOURCE PROMOTION Other 2. Education/ Skill Building Activities Education/ courses ( presentations/workshops) LUNCH & LEARN PRESENTATIONS BY EAP Health Fairs ON COPING WITH STRESS MAY 14 Self Help Correspondence programs In-House challenge/ contest/quizzes 3. Environmental Support Employee assistance program _EAP IN PLACE & EMPLOYEES INFO GIVEN OUT JUNE 5 Inclusive benefit coverage Support groups _IN-HOUSE SUPPORT GROUP FOR EMPLOYEES & FAMILIES, MARCH 20 Alternative/flexible work arrangements SEE POLICY BELOW Subsidies for memberships or education _GYM MEMBERSHIP SUBSIDYTO ASSIST WITH STRESS Corporate incentives for participation MANAGEMENT MAY 17 AND ONGOING Facilities that support employee health Community resource binder Including Family in workplace activities SUPPORT GROUPS TO INCLUDE FAMILIES Other APRIL 7: PARENTING ISSUES 4. Organizational Wellness Support Guidelines that support activities Evidence of Overall topic evaluation Policies that support activities FLEXIBLE WORK HOURS POLICY SUPPORTED BY MANAGERS MAY 28 AND ONGOING, REVISED STRATEGIC DIRECTIONS 6