JOB DESCRIPTION. Climate Change and Environmental Sustainability Programme (CCES)

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1 JOB DESCRIPTION Job Title: Work Unit: Responsible To: Manager Climate Change Climate Change and Environmental Sustainability Programme (CCES) Director CCES Responsible For: 0 Job Purpose: Date: April 2018 The position will support the Director CCES in coordinating the implementation of the Climate Change Framework, in particular in the following areas: 1) support coordination efforts with regional partners 2) mainstream CC within SPC divisions and 3) oversee specific CCES projects (NDC Hub, GCCA Intra ACP, GCF Readiness Support). Organisation Context: SPC has been strengthening and streamlining its climate change initiatives. It established the Climate Change and Environmental Sustainability Programme (CCES) in September 2015 to consolidate existing climate change work of SPC under a strategic and technical management. In addition, CCES provides leadership in SPC s climate change and environmental sustainability actions, coordinates and liaises with regional and international partners coherently for the organisation, and enhances mainstreaming of the issue within its divisional development work. The climate change framework (CC Framework), elaborated and extensively consulted in 2017 and finalized in early 2018, articulates the position of SPC on climate change and serves as a blue print to define the priorities of SPC in terms of climate change, its comparative advantages and key result areas for the next 5 years. The Manager Climate Change will provide support to the Director CCES in coordinating the implementation of the CC Framework. Page 1

2 Director Programme Assistant Manager Climate Change Multi sectoral resilience & CCA Environmental Sustainability Readiness Mainstreaming in divisions AFD/FFEM RESCCUE team Environmental Sustainability Coordinator GCF Readiness (FSM) EU INTEGRE / EDF11 OCT Team Env Sustainability focal points NDC Hub GCCA Intra ACP Team ESMS process focal points GCF Support Unit Key Result Areas: The position of Manager Climate Change will encompasses the following Key Result Areas: Jobholder is accountable for KRA 1: Collaboration and coordination with other regional and international organisations on issues of climate change Represent CCES Director in regional coordinating mechanisms, CROP-led specific meetings and other conferences concerning Climate Change, in particular feeding into the FRDP PRP governance arrangements, WARD and DPCC, as appropriate. Participate in conveying SPC s positioning, results, outputs and lessons learned on climate change to outside audiences. Maintain strong linkages and relations with other CROP agencies, donors and funding partners to ensure a coordinated response to Pacific climate change Island needs. Jobholder is successful when SPC effectively represented at and contributing to important regional and international meetings and events. Partnership and coordination with regional organisations are strengthened, in particular through joint initiatives. Partners and donors have a good understanding of SPC s areas of expertise under the Climate Change portfolio and turn to SPC for channelling support to member countries - reflected in project funding received by SPC. Page 2

3 KRA 2: Programme Management and Technical Oversight Provide team leadership, engagement and operational guidance to contribute to the effective delivery of projects within CCES (tentatively: GCF Readiness Support in FSM, GCCA Intra ACP, NDC Hub) Assume the overall coordination of the GCCA Intra ACP / SPC component, including liaison with SPREP, implementation of component 3 and overall reporting and consolidation. Provide supervision of project level reporting and reviews to ensure project activities and budgets are executed in accordance with contractual requirements and approved budgets. Resolve operational and technical problems, collaboration issues with project partners. Ensure risks are effectively managed. Ensure that monitoring, evaluation and learning (MEL) activities and methods are incorporated into project implementation and service delivery. High quality leadership, engagement and operational guidance provided to deliver projects within the CCES programme. Timely and quality submission of project annual work plans, budget and financial statements, and result reports, in accordance with Key Performance Indicators of the project and SPC requirements. Effective resolution of operational and technical problems is ensured. No major report and audit issues occur and all audit recommendations are resolved within agreed timeframes Staff appraisals and performance development management of staff is performed in accordance with SPC policies and procedures. New staff with the appropriate skills and experience are recruited as necessary and effectively inducted. Maintain an awareness and understanding of any SPC policies and procedures or changes and ensure that they are appropriately applied. Foster collaboration with other SPC divisions to maximize impact and relevance of the projects and promote integrated programming. Contribute to SPC s strategic communications on climate change, including dissemination of project results, policy briefs and other relevant knowledge product KRA 3: Mainstreaming Climate Change Support and equip SPC divisions and units, across all facets of their work programmes, to tackle climate change-related issues (i) in terms of proposing relevant sector-specific mitigation and adaptation solutions to countries needs and (ii) in terms of mainstreaming climate change in their overall work programmes. The latter will be carried out within the framework of the newly adopted SER Policy and liaising with the Environmental Sustainability Coordinator). SPC capacity is enhanced in divisions and units to deliver targeted technical assistance to meet identified PICT sectoral needs (data and information, technical analysis, assessments, policies, demonstrative actions), through climate finance projects. SPC capacity is enhanced in sectoral divisions and units to mainstream climate change considerations throughout work programmes. Develop guidance tools such as communities of practice, participatory workshops, learning events, templates, to enhance the sharing of knowledge and skills and the mainstreaming of CC across the divisions. Contribute to, drive and/or support mobilisation of initiatives and development of project proposals Page 3

4 targeting climate finance funding agencies, in particular GCF, as led by and to the benefit of divisions. Working with focal points or focal units within divisions, channel information, training opportunities and support. Level of Delegation The position holder: Is responsible within the limits provided by the manual of delegations, under SPC delegation policies for that level of accountability and responsibility Has a significant degree of autonomy in liaising with senior stakeholders within and outside SPC. Has a significant degree of planning his/her own work Signs conference and operational letters, in addition, some financial reports within the limits of the SPC delegation policy as outlined in project agreements Liaises directly with representatives of CROP and Development Partners on Climate Change issues Can manage operational budgets totalling 5 million Euro. Can authorise costs in own budget as per the SPC Delegations Policy Note The above performance standards are provided as a guide only. The precise performance measures for this position will need further discussion between the jobholder and supervisor as part of the performance development process. Work Complexity: Most challenging duties typically undertaken: This is a role with a wide remit of technical and managerial accountabilities along with highlevel policy/strategic advice and planning work. The position holder must be versatile and flexible in addition to having experience in operating within a complex and multi-sectoral/divisional organisation. Negotiating the political, social and cultural sensitivities of the various CROP and development partners to coordinate a quality and meaningful service to member countries from a regional perspective. Due to the cross cutting nature of the CCES programme, being able to promote, suggest and advocate for climate change mainstreaming within the divisions with no direct control and oversight. Working effectively and efficiently across a wide spectrum of project/activity delivery and policy advice and coordination. Page 4

5 Functional Relationships & Relationship Skills: Key internal and/or external contacts External: SPC Member Countries and Territories, as appropriate CROP Agencies Regional and International Partners Donor representatives based both in the region and overseas Internal: CCES Director CCES other collaborators and project teams Other SPC programme / section / division heads Corporate and Support Services Nature of the contact most typical Liaise within framework of project oversight and steering Developing strong and supportive networks; coordinating actions Developing support and partnership Developing support and partnership Providing Strategic and technical advice Advising and reporting on activities and tasks. collaborating on integrated programming across the Programme. Coordination and Communication on Climate Change and Climate Resilience areas of work facilitating mainstreaming, awareness raising of climate change issues, supporting development of projects and concepts, within the requirements of Donors and member countries Person Specification: This section is designed to capture the expertise required for the role at the 100% fully effective level. (This does not necessarily reflect what the current position holder has.) This may be a combination of knowledge / experience, qualifications or equivalent level of learning through experience or key skills, attributes or job specific competencies. Qualifications Essential: Desirable: A Master s degree in a relevant subject area. Experience in one or more of the areas of CCES programming (Climate Change, Environmental Management, Integrated Conservation and Development approaches). Management skills and qualification (management of people, finance, partners, outputs and results). Page 5

6 Knowledge / Experience Essential: Desirable: At least 10 years of demonstrated management experience of natural resource management or development work. Demonstrated experience in project and financial management, and demonstrated ability to manage professional, technical, and programme support staff in a team environment. Demonstrated experience in relationship building and working with a wide variety of donors and development partners with awareness of their priorities and positioning. Practical work experience in a developing country environment preferably in the Pacific Island Region. Proven ability to influence work collegially and in partnership with stakeholders and internal partners towards an agreed outcome For English speakers, a fluent working knowledge of French, or for French speakers, a fluent working knowledge of English. High level verbal and written communication skills and the capacity to represent SPC at regional and international forums. Proven ability in project design, management and reporting. Ability to work constructively to resolve issues, concerns or differences of opinion. Experience in managing climate change projects and initiatives. Knowledge of UNFCCC processes and climate finance actors and modalities. Strong knowledge and understanding of technical and financial development partners operating in the pacific on climate change and environmental sustainability issues. Good knowledge of the socio-political situations in Pacific island countries and territories. Key Skills /Attributes / Job Specific Competencies The following levels would typically be expected for the 100% fully effective level: Expert level Good management skills (in particular of project, people, finance, partners) Stakeholder engagement and communication Sound technical advice Able to think strategically and apply operationally Autonomy Advanced level Climate change policy issues in a developing country context, particularly in the Pacific islands region. Sound project management Adaptable to change Working Knowledge Monitoring and evaluation of project activities Good leadership, interpersonal and communication skills UNFCC processes and negotiations Page 6

7 A high level of computer literacy Awareness SPC Policies and procedures Stakeholder awareness Key Behaviours All employees are measured against the following Key Behaviours as part of Performance Development: Change and Innovation Interpersonal Skills Teamwork Promotion of Equity and Equality Judgement Building Individual Capacity Personal Attributes Ability to think strategically and translate this into operational practices Strong people relationship skills with an ability to handle conflict situations between staff Ability to work collaboratively and innovatively towards achieving common goals Excellent motivation skills Adaptable to change Respect for SPC corporate values Resilience Change to Job Description: Occasionally, it may be necessary to consider changes in the job description in response to the changing nature of our work environment including technological requirements or statutory changes. Such change may be initiated as necessary by the Divisional Director. This Job Description may be reviewed as part of the preparation for performance planning for the annual performance cycle. Approved: Manager/Supervisor Date Employee Date Head of Division Date Page 7