YOUR ROLE AS A SERVICE UNIT MANAGER

Transcription

1 YOUR ROLE AS A SERVICE UNIT MANAGER Congratulations on being appointed Service Unit Manager! You are in a select position. You were chosen as Service Unit Manager because of your ability to manage people and to meet the needs of girls in your Service Unit. As Service Unit Manager, you select, appoint and direct volunteers in partnership with the Service Unit Support Specialist and your Team. It is important that you select and appoint the right person for the position. You make sure that each person on the Service Unit Team has a position description that clearly defines expectations for the year. You make sure that everyone knows what is expected of them and gets the support and recognition they deserve. You should also keep informed of day-to-day successes, failures and problems. Teamwork requires commitment on the part of each member and a willingness on the part of all to help in a crisis situation or a time of need. Setting goals together and assigning a part of the Plan of Work to each Team member helps the Team maintain their commitment and attain a sense of pride when the Plan of Work is accomplished. As a Service Unit Manager you enable Team members to carry out assignments with satisfaction. You also help them develop new skills. You will grow in your position while helping them with theirs. When you are puzzled about position expectations, when you need advice and guidance, remember that you can turn to your Service Unit Support Specialist, who is responsible for your supervision and support. To direct the work of other s effectively, it is important to recognize what they bring to the position. You will also need to assess what they want to accomplish through accepting the assignment and becoming a member of the Service Unit Team. It is the blending of these factors with the position requirements that will help you guide the Team and each member through a successful membership year. Some of the attributes needed to direct the work of others are: Acceptance of differences in people Ability to give suggestions or advice and to recommend changes constructively and objectively Knowledge about Girl Scouting and skill in interpreting both the facts and the principles Skill in organizing your work and your Team and in helping your Team stay focused on accomplishing the Service Unit and Council goals. Belief in what you are doing and an ability to convey this feeling to others. A positive attitude and the ability to see opportunity in both favorable and adverse situations A commitment to ensuring that sound health and safety principles are observed for every Girl Scout activity.

2 August/September Service Unit Meeting(s) Some Service Units choose to have meetings in both months. If you do you will need to repeat most of this info for new leaders. Pre-Meeting Include the Promise and Law or Ceremony or Song Welcome, Introduce Service Unit Team, Service Unit Calendar, highlight importance of Service Unit Meetings & Schedule of Meetings Explain position, give updates Delegate Report Lead Delegate Explain position, introduce other delegates, Identify three Priorities, Share Open Membership Meeting dates Recruitment Recruitment Coordinator Explain position, troop updates/vacancies, discuss fall recruitment & help secure recruitment volunteers Explain position, importance of updating Opportunity Catalog, Awards Award & Recognition Coordinator Explain position, Adult Awards Training Product Sales Treats & Reads Manager Explain position, Treats & Reads Training Break into Grade-Level Roundtables Grade Level Consultants AUGUST: Outstanding Troop Award, New Leader Mentor Program, Troop Finances, Troop files, parent meetings SEPTEMBER: Investiture/Rededication Ceremonies, Girl/Adult Planning, GSHNC Program info, update new leaders with information from last time

3 October Service Unit Meeting Investiture/Rededication Ceremony Welcome, Introduce Service Unit Team, Service Unit Calendar, Service Unit Meetings Schedule Explain position, give updates Delegate Report Lead Delegate Explain positions, introduce other delegates, Open Membership Meeting dates, conduct Delegate training Explain position, on time registrations Awards Award & Recognition Coordinator Explain position, Adult Awards Training Product Sales Treats & Reads Manager Explain position, Treats & Reads Training Grade-Level Roundtables Grade Level Consultants Juliette Low Birthday, GSHNC Program info, importance of Community Service & project ideas, Grade-Level Service Unit Events, update new leaders with previous information.

4 November Service Unit Meeting Include the Promise and Law or Ceremony or Song Welcome, Service Unit Calendar Give updates Delegate Report Lead Delegate Report on Open Membership Meeting Give update on girls needing troops Awards Adult Awards Coordinator Promote Board Level & Service Unit Level Recognitions Due January 15 th, Product Sales Product Sales Manager Cookie Sales & Training Grade-Level Roundtables Grade Level Consultants Court of Award Ceremony ideas, Holiday Craft Workshop, Troop files

5 December Service Unit Meeting Most Service Units have some sort of social for December meeting. Do make sure there is time set aside for any business that may be pending. Troop Cookie training may also be necessary in December. Announce date for January meeting.

6 January Service Unit Meeting Include the Promise and Law or Thinking Day Ceremony or Song Welcome, Calendar Annual Meeting Date, Location, Importance, Day Camp Staff Recruitment Give updates Recruitment Recruitment Coordinator (Team) Troop updates/vacancies, girls from placement list, Daisy recruitments Give update Awards Adult Awards Coordinator Board Level Nominations Due January 15 th, Service Unit Level Nominations Due March 1 st Product Sales Service Unit Product Sales Manager Cookie Sales & Training Grade-Level Roundtables Grade Level Consultants Thinking Day ideas, Black History Month ideas, troop files

7 February Service Unit Meeting Include the Promise and Law or Ceremony or Song Welcome, Service Unit Calendar Give updates Recruitment Recruitment Coordinator Troop updates/vacancies, girls from placement list, Give update Adult Awards Adult Awards Coordinator Give update, nominations for Service Unit Level Due March 1st, Product Sales Service Unit Product Sales Manager Cookie Sales, Give update Grade-Level Roundtables Grade Level Consultants Outstanding Troop Award Requirements, Girl Scout Week and Birthday ideas, Bridging Plans, troop files,

8 March Service Unit Meeting Include the Promise and Law or Ceremony or Song Welcome, Service Unit Calendar, Annual Meeting date and location, Camp Give updates Recruitment Recruitment Coordinator Projected openings and needs for upcoming year, Spring Recruitment updates Give update, Promote Early Renewal Registration Adult Awards Adult Awards Coordinator Service Unit Awards Nominations due March 15 th Product Sales Service Unit Product Sales Manager Give update Grade-Level Roundtables Grade Level Consultants Annual Online Troop Finance Reports with copy of 3 most current bank statement (due in April for Outstanding Troop Award, due in May for all others), Plan ahead to purchase year end and bridging supplies from GSHNC Store, troop files

9 April Service Unit Meeting Include the Promise and Law or Ceremony or Song Welcome, Service Unit Calendar, projected openings on Service Unit Team Delegates Lead Delegate Annual Meeting, election of delegates, delegate training Treasury Report District Treasurer Give updates Recruitment Recruitment Coordinator Projected openings and needs for upcoming year, Spring Recruitment updates Early Renewal begins April 1 st Awards Adult Awards Coordinator Service Unit Awards order due April 1 st, Outstanding Troop Award due April 1 st, Board Level Awards recognition Product Sales Service Unit Product Sales Manager Give update, distribute incentives Grade-Level Roundtables Grade Level Consultants Outdoor Program ideas, Annual Troop Finance Reports, Troop files

10 May Service Unit Meeting Many Service Unit have a social Function. Do make sure to conduct business to follow up with: Early Renewal, Cookie Incentives, Annual Troop Finance Reports, Distribution of Adult Awards and August Meeting Date.

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