Human Resources Projects MSS Promotion and Reports-To Details of Changes

Transcription

1 Report-To Update to Job Prior to the Reports To system enhancement, when the Reports To was changed on a Position, this change was sent to HR Central Processing for Approval and updating of the Position with the new Reports To. If the position had an incumbent, HR would also have to update the incumbent s job record for the new Reports To. This change, at times, was not happening on as timely of a basis as the department s required. The processing of this transaction will be expedited by bypassing the HR Approval step and running a nightly process to update the incumbent s job record. The transaction will be completed by the next business day from when it was submitted. A nightly process will update all the job rows impacted by the change in the Reports-To. This process can only be run once a day. Only job rows where the employee is in active status are updated. The update will be based on the Effective Date entered on the Create/Modify a Position. Dates cannot be entered prior to 07/01/2007 on Position data. The date displayed will default to the Pay Period Begin Date of the next payroll cycle that has not been started or completed. On the Employee Job record you will see a Job row with the effective date you entered on the Position Reports To change with an Action Position Change and Action Reason Change in Reporting. All Job Rows that have an effective date that is greater than or equal to the Effective date entered on the Reports To change will be updated with the Report-To change. Changes to the Reports To are done on the Position Management Create/Modify Position pages. Navigation: ASU Customization>ASU HCM Custom>ASU Position Management> Create/Modify Positions 1

2 Select Modify Existing Position Enter the Position Number that you are changing the Reports To. 2

3 Enter: 1. The Effective date of the Reports To Change 2. Select the Reason Change in Reporting Structure from the Action Reason drop down list. 3. Enter or select from Lookup the new Reports-To Posn 4. Click the Save and Submit Button Note: If any other information is modified on the Position, the transaction will not be considered a Reports-To Change and will be sent to HR Central Processing for Approval. 3

4 You will receive a Submit Confirmation. Click the Return button to complete the transaction. 4

5 You will receive an that the Position Request has been processed. On the Employee s Job record Work Location tab, you will see an effective dated row for the date you entered on the Modify a Position page with an Action of Position change and an Action Reason of Change in Reporting Structure 5

6 On the Job Information tab, you will see the new Reports To information What if I don t see a row in Job for the Reports To change I entered? 6

7 Check the effective date you entered and review all job history. Check the employee status. If the employee is not in a status of Active, Paid Leave, Uppaid Leave, or Suspended, it will not update the job record. If this is not the case, contact HR to determine if there was another piece of information that was updated on the Position that caused it to go to HR Central Processing for approval. Only the Reports To information can be changed. 7