This is how we welcome new Colleagues to AGRO

Transcription

1 This is how we welcome new Colleagues to AGRO Before job start Begin as soon as contract/agreement has been signed Day 1 Keep it simple Be patient/all in good time The first period of employment Establish a network Strenghten integration

2 Scenario for reception of new employees in AGRO Yes that is what the new employee thinks when the new agreement on a visit or the employment contract concerning a job is in the bag. For us the trick is to maintain this feeling both before the new employee arrives and after. The Onboarding process helps to build a good relationship between the new colleague and the other colleagues in the department. Main elements in Onboarding are: Make the new colleague feel welcome and given a good reception Help him/her to settle into the department, the section and the job Give the new colleague an understanding of the part which (s)he is to play in the future of the department Inform the new colleague about the culture of the institution Increase his/her feeling of having made the right choice Increase his/her job satisfaction and with that his/her productivity Make the new colleague familiar with his/her importance in relation to the strategy, mission, vision and values of the department This scenario should be seen as a memo and as inspiration for making the next new colleagues first period on the job a particularly good experience.

3 before job start HR Role distribution Who receives the new colleague Who is responsible for the specialist introduction Who is responsible for the social introduction () Appointment of buddy and TAP supervisor New recruitment form Completing new recruitment form with/without pay Welcome letter, Send regarding visa welcome pack and Send welcome introduction meeting Ordering welcome pack + list of employees (telephone directory) Organising the Table, office chair, light working place Nameplate for office Ordering landline telephone and/or mobile phone Welcome pack, office supplies (ballpoint pen, writing pad, etc.) Arrange post shelf/pigeonhole Communication Information for relevant colleagues 1 week before arrival IT Order pc and, if necessary, equipment for this (e.g. pc, screen, laptop, tablet, keyboard, mouse trapper, mouse) Entry in IDM + AU mail address + mailing lists + access to network Planning of Planning the first day and preparing a induction programme programme for the rest of the day Preparing a programme for the first period of employment (NOT SPECIALIST) Diary engagements Convene section meetings, etc. Book meeting with project and section on the first day, recurrently and approx. 2½ months after the start of employment.

4 Day 1 Reception Receive employee Coffee break together with colleagues in the section/unit (with brief introductory round) Tour/Physical environment Which parts of and employees in the department/section is it relevant that the new employee should meet? (post, kitchen facilities, coffee/tea, canteen, toilets, parking, changing rooms, laboratories, etc.) Social introduction Introduction to buddy, closest team/colleagues Introduction to bread scheme, coffee breaks, lunch breaks and fruit scheme Specialist introduction Meeting with project regarding tasks, expectations, etc. This should be very brief, but a concrete specialist task is a good idea. The new employee must also prepare a brief introduction of himself/herself. Formal introductory meeting with section Introduction to Danish authorities Office and working place Borgerservice (citizen service), SKAT (Danish taxation authorities), bank, general practitioner, dentist, hospital, etc. At Foulum introduction to Foulum Helpdesk. Assistance in accessing the systems: Outlook/network drives/intranet / Employee identity card, take photo to be put up in the coffee corner (Foulum) and next to the canteen (Flakkebjerg). Send containing introduction to the members of the section.

5 The first period of employment Secretar y IT Introduction to IT systems Promark, AURUS, Library, Outlook, PURE Printer set-up Travel Ordering insurance card Ordering credit card Creating an a profile in AURUS/CWT Introduction to purchases, travel booking, etc. Official cars Introduction to regulation concerning use of official cars, booking, driving license, permission, etc. Working environment Handling of technical equipment and safety regulations in laboratories TAP supervisor Arrangements for evacuation (Health and safety represen tative) Specialist introduction Introduction to tasks (establishment of introductory meeting regarding tasks/areas) Completing the good plan in collaboration with TAP supervisor Subscription to relevant internal newsletters Introduction to Intranet and Internet Introduction to strategy, mission, vision and values Social introduction Introduction to the other employees in the section Introduction to Staff club, holiday cottages, social initiatives Introduction to Holiday, summer time/winter time, etc. Denmark Staff policies Reporting sickness, child s 1st and 2nd day of sickness, flexible working hours, holidays, working from home, etc. Periodic follow-up Manager and buddy follow-up meetings