ECHO Investment S.A. Executive Site Safety Visits. Tour Pack English version - April

Transcription

1 ECHO Investment S.A. Executive Site Safety Visits Tour Pack English version - April

2 Section 1. Introduction... 3 Section 2. Tour guidelines... 4 Requirements of Tour Party... 4 Requirements of Project Team... 4 The Site Tour... 4 Reporting... 5 Feedback... 5 Close Out... 5 Section 3. Guidance Notes Induction Procurement Design & Planning Environmental Impact Safe System of Work Competence Supervision Discipline/Reward Temporary Works Visible Leadership Risk Assessment Permits to Work Perception Targets Waste Management Active Monitoring Emergency Procedures Initiatives Toolbox Talks Visual Impact/Public/Welfare Project Plan Pollution Prevention Accident Investigation... 9

3 Section 1. Introduction The ESSV Tour programme is to implement, in the year. The tour parties include the senior members of Project Teams, therefore widening the participation and enabling all participants to achieve maximum benefit. The tours are designed to enable the key decision makers of the business to share best practice, transfer learning and conduct peer reviews. The tours also allow for a compliance check and enable a degree of monitoring. Agenda for each Tour: Induction Site Tour Project EHS Review Tour Party Consultation Feedback

4 Section 2. Tour guidelines The Tour Party will liaise with each other and agree a tour date with the respective Project Manager/Project Director, so as to ensure that the necessary people are available on the day. The tour date when agreed is notified to the EHS Manager so the tour programme can be kept up to date. A copy of the completed tour report is sent to the EHS Manager. The Tour Party need to ensure that the Report is closed out within an agreed timescale and forwarded to the EHS Manager. Requirements of Tour Party The Tour Party will ensure that at least 10 categories are reviewed and scored on each visit with the following included in every case: Induction Procurement Design & Planning Environmental Impact Safe System of Work Competence Supervision Requirements of Project Team The Project Manager/Project Director must ensure that essential team members are available on the day of the tour. The site team will ensure that the Tour Team receive a full Induction on the site and by the person who generally carries out the Induction. Project Managers/Project Directors are to action feedback from the Tour at the earliest appropriate time. The project team are required to demonstrate sufficient evidence, to the tour party, of how health and safety is being managed on the project. The Site Tour The site tour is the opportunity for the touring team to experience the site culture and observe with the eye. See, feel & hear. Tour members are encouraged to introduce themselves to a number of operatives and establish whether they the operatives consider that EHS is high on our agenda and whether they consider us to be committed to producing a safe working environment. The Tour report should be based on what they hear, feel and see and as such will be a measure of the culture existing on the project in question.

5 Reporting Once the tour has been completed the tour party will complete the ESSV Tour Report form. Three copies are required: Tour party Project EHS Manager Feedback At the end of the tour, the tour party should then hold a feedback session with the Project Manager, Project Director and his team. Close Out Any actions arising from the tour should be closed out by the Project Director in a timely manner. This action should be confirmed to the Tour Party and the Company Health & Safety Manager.

6 Section 3. Guidance Notes 1. Induction The Induction process is intended to communicate to ALL personnel the requirements of the project: How well is the Induction delivered? Is the quality of the room acceptable? Current Hazards Current Project Environmental Risks On completion, how clear is the understanding of: Culture Standards 2. Procurement Has an Assurance Audit been carried out? (PQQ) Has the action plan been followed up, progressed & developed? Have references been obtained? What is the progress against any improvement plans? How was the competence of individuals assessed? Did the process eliminate the incompetent contractor? 3. Design & Planning Have Designers taken steps to reduce risks? Evidence? Have Designers given priority to measures to protect workers and others? Has the information been assessed and communicated? Is the Designers safety professional operating effectively? 4. Environmental Impact Has the team minimised waste through the design stage? Has the team set environmental objectives for the design, for example energy efficiency, water efficiency? Has the team reduced the use of hazardous or toxic materials? Are the planning conditions being met and how are they being tracked? Is the design achieving the required score using the BREAAM Assessment Tool or similar? 5. Safe System of Work Has a supervisor been nominated in the method statement? A description of the work? Reference to the health and safety requirements of the operation? Details of inspections of the work? Risk assessments? Was work authorised by ECHO/Principal Contractor prior to the work commencing? Is the method statement activity specific?

7 6. Competence Is there a training matrix & programme for the project? How do we check the competence of the workforce? Check the ECHO persons understanding of their Roles & Responsibilities Are the appointed coordinators competent? 7. Supervision Is the supervisor identified colour coded helmets? Is the supervisor known? Is the supervision effective? Has he put his men to work? Competent? 8. Discipline/Reward Discipline Is there a discipline procedure in place on the project (i.e. Yellow card red card )? Was the discipline procedure identified in the Induction? Reward Is there a reward system in place on the project? Was the reward procedure identified during the Induction? 9. Temporary Works Is there a Temporary Works Register on the project? Competence? Have the identified temporary works been controlled by means of a permit to load/unload systems? Is there a record of temporary works inspections? 10. Visible Leadership How do the key decision makers and leaders on the project set and maintain standards? Is there evidence of direct action & leading by example? What is the frequency and duration of site tours? Is there evidence of interaction with the workforce? How are rule breakers dealt with? Consider the H&S culture. Is it influenced by the project leadership? 11. Risk Assessment Risk Assessments should be produced and submitted by ALL trade contractors and where there are shared risks/interfaces these may need to be supplemented by risk assessments carried out by the project team. Project Risk register? Are the risk assessments available? Have they led to the production of appropriate safe systems of work? 12. Permits to Work Is there a permit to work system(s) in place on the project?

8 Are Permits to Work Co-ordinators nominated? Are the nominated personnel in the control of the system? 13. Perception Select one or two employees from each trade contractor and ask: If they have received an Induction? Were they put to work today? Have they taken part in a toolbox talk? How do they think ECHO manages EHS? How do we carry out workforce consultation? 14. Targets Objectives and targets implemented by the project should be identified in the Project Plan (plan BIOZ), as should the means of monitoring progress made in achieving them. Have objectives and targets been identified in the Project Plan? Are objectives and targets meaningful? Is progress being monitored? Are targets achieved and targets re-set? 15. Waste Management There should be objective evidence of the following: Waste minimisation in practice? Waste segregated on site? Rubbish removed to skips each day? Hazardous waste skips identified? Is the waste management area/compound clean and free of litter? Are waste management records kept? 16. Active Monitoring Records of EHS inspections should be completed Does the project have a plan for EHS inspections? Are key areas identified and monitored? Are actions closed out? Are trade contractors involved in inspections? 17. Emergency Procedures Emergency Plans are required on every project, must be displayed in a prominent position and will include: The Fire Escape plan and procedures? Spill control plan and procedures? Were Emergency Procedures identified in the Induction? Have key personnel been identified in the plans (i.e. Fire Wardens)? Does the project have records of regular testing of the warning system? Is there sufficient and appropriate signage? Both for information and emergency in both offices and sites. Is there sufficient access for emergency vehicles on site?

9 18. Initiatives Have the site engaged in any EHS initiatives? Are these initiatives explained at orientation? Are these detailed in the Project Health and Safety Plan? Is the information being fed back into the main business? 19. Toolbox Talks Toolbox talks are the prime source of communicating information to individuals at site. There should be evidence at site of: Toolbox talks being available? A programme of talks being given? Records of attendance for talks given? Does the toolbox talk have the right effect? 20. Visual Impact/Public/Welfare Material storage Housekeeping Does it look like a ECHO project? External relationships Security Signs & information Welfare facilities First aid Drinking water Changing, drying and storing clothes? 21. Project Plan (Plan BIOZ) Are the project objectives clearly identified? Is the document up to date? Do the Project Team use the document? Are specific Project needs referred to? 22. Pollution Prevention Potential sources of pollution? Has a risk assessment been carried out? All fuel and oil storage areas properly bunded? Are spill kits in placed and signed? Is dust & noise under control? 23. Accident Investigation Are all accidents investigated? By whom? Does the investigation generate actions? Is there evidence of lessons learned?

10 ESSV Tour Report Revision: 01 Date of issue: Project : Sheet 1 of : Contract No.: Date: Tour Party : Items reviewed (please note items 1 to 7 and 22 are mandatory): 1 Induction 8 Discipline / Reward 16 Active Monitoring 2 Procurement 9 Temporary Works 17 Emergency Procedures 3 Design & Planning 10 Visible Leadership 18 Initiatives 4 Environmental Impact 11 Risk Assessments 19 Toolbox Talks 5 Safe Systems of Work 12 Permits to Work 20 Visual Impact/Public/Welfare 6 Competence 13 Perception 21 Project Plan 7 Supervision 14 Targets 22 Pollution Prevention 15 Waste Management 23 Accident Investigation Please enter score in box adjacent to numbers appropriate to the tour undertaken Item No. Comments/Recommendations/Follow up requirements Actions Taken 22 Chemical workstations Controlled Correct Tour Parties Comments to Company Health and Safety Manager/Project Management Team Signature Tour Leader: of Signature Project manager : of

11 Item No. Comments/Recommendations/Follow up requirements Actions Taken

12 ECHO Investment S.A. Head Office in Kielce Kielce Al. Solidarności 36 Tel ECHO Investment S.A. Warsaw Warszawa Al. Jana Pawła II 22 Tel info-warszawa@echo.com.pl