Welcome Safety Group Meeting # 3

Transcription

1 Welcome Safety Group Meeting # 3

2 PSHSA Safety Group Contact List Name: Phone: Henrietta Van Hulle Hillarie Klass Shelly Hurry Christine Joli-Coeur Kamil Rizvi

3 Program requirement: Attend 3 out of 4 meetings

4 2015 DUE DATES ITEM DUE DATE PROGRESS REPORT #2 October 9, 2015 YEAR END REPORT & YEAR END MAINTENANCE REPORT December 4,

5 Program Review Network complete Test Your Safety Group Knowledge

6 Managing the 5 Steps to Health and Safety

7 Maintenance SG Program Requirements: (Pgs of SG Guidelines) Demonstrate the method to regularly (annually) check elements implemented in the past to determine that they are maintained in the current year (i.e., the 5-Steps of previous elements) All 5 steps must be completed by December 31 st, 2015 Documented Evidence: Provide documentation that demonstrate how the maintenance was completed: an annual review of previous element s standards, and an annual evaluation of previous elements which includes when, by whom and action taken Ensures programs are up to date and being complied with i.e. expired training is identified and addressed

8 Because you asked: How to ensure 100% Training Network share your ideas.

9 PSHSA Suggestions: 1. Training Matrix 2. A written process on ensuring completion.

10 Training Matrix 1

11 Training Matrix 2

12 Training Process to consider: 1. Who develops the training matrix #1: who, what, where, when, why, & how details? 2. Who records attendances on matrix #2? 3. Who and how often do you follow up on 100% of employees have completed training?

13 Roles & Responsibilities Step 4: Evaluation Step 5: Make Improvements & Acknowledge Success MM.DD.YY

14 Evidence of Evaluation ASK REVIEW / ANALYZE REPORT = EVALUATION Collection of Data Consider What/Why, How, When, & Who i.e. Administer a Quiz to staff. Review or Analyze the data collected Consider What, Who, When & How? i.e. Score the quiz & tabulate the overall results and identified gaps. Reporting the Results Consider to Who, When, How & Where? i.e. Quiz results are discussed at JHSC and minutes posted.

15

16 Suggestions: 1. What does your policy say? a) Refer to the PSHSA sample policy a) Are the employer, supervisor, workers demonstrating Roles & Responsibilities? i.e. Employer must perform or adhere to the following: Performing workplace inspections Conducting information sessions (safety talks, staff meetings, tail gate meetings) Conducting incident investigations Conducting employee training Correcting substandard acts or conditions Commending employee and supervisor health and safety performance Performing employee safety observations Full legislation must be included in your health and safety responsibilities

17 Suggestions: i.e. Supervisor(s) must perform or adhere to the following: Performing workplace inspections Conducting information sessions (safety talks, staff meetings, tail gate meetings) Conducting incident investigations Conducting employee training Correcting substandard acts or conditions Commending employee health and safety performance Performing employee safety observations Full legislation must be included in your health and safety responsibilities

18 Suggestions: i.e. Worker Safety Responsibilities Do not operate any equipment/machinery without given proper instruction and authority to do so. Do not ride on the forks of forklifts. Horseplay and running will not be tolerated at any time. All personal protective equipment will be properly worn. All personal protective equipment will be worn in the appropriate departments. Do not climb any of the racking systems. Do not ride on the automatic or manual conveyor systems. All long hair must be tied up in order to prevent entanglement in machinery. Do not put any foreign objects (body or innate) into the machines. Do not remove any machine guards. Do not store pallets angled against the walls All safety signs must be adhered to. Smoking is not permitted on company property.

19 Networking Provide an example on how you will evaluate Roles & Responsibility element.

20 Step 5 Acknowledge Success & Make Improvements Recognize everyone who contributed & develop an action plan and document implementation!

21 Action Plan Year 1-5 Year Members Element ASSOCIATED ACTIONS PERSONS RESPONSIBLE TARGET DATES Completion Date COMMENTS Suggested Priority 21

22 What s New 22

23 MoL : Employment Standards Poster Employers are required to post version (6.0) of the Employment Standards Poster published by the MoL in the workplaces where it is likely to come to the attention of employees. The poster must be displayed in English Provide employees with a copy of the poster by June 19, 2015 Employees hired after May 20 th must receive a copy within 30 days.

24 MoL : Changing Workplaces Review Consultation Ontario has launched public consultations on how the Labour Relations Act and Employment Standards Act can be amended to best protect workers. Workplace trends to be examined include: Temporary jobs, involuntary part-time work, and self-employment Rising prominence of the service sector. Globalization and trade liberalization Technological change Workplace diversity

25 MoL Spring Blitz : New and Young Worker Safety Beginning May 1, MoL inspectors will check that employers are in compliance with OHSA on industrial sector workplaces like tourism, hospitality and recreation where many new and young workers are employed. It will include checking that new and young workers: Are properly informed, instructed and supervised Meet minimum age requirements Follow required safety measures and procedures to prevent injuries

26 MoL Spring Blitz : Construction Traffic In May and June, inspectors will target dangers of working around vehicles/ large pieces of mobile equipment during a two-month blitz at construction sites to ensure: Projects are planned/ organized to reduce the frequency of vehicles operating in reverse, dump trucks are equipped with alarms when operating in reverse Measures/ procedures for safe movement of equipment High visibility clothing worn by all workers who may be endangered by vehicle traffic

27 MoL : Consultation on Proposed Changes to Ontario Regulation 490/09 MOL is proposing amendments to Ontario Regulation 490/09 - Designated Substances. If approved, amendments would update and consolidate the individual codes for medical surveillance, respiratory protection and measuring for the designated substances. 42&language=en

28 It's Never Okay - Action Plan to Stop Sexual Violence and Harassment : Ontario Introduce legislation to strengthen OHSA to include a definition of sexual harassment. Create a new Code of Practice for employers under the Act Establish a special enforcement teams Develop educational materials

29 WSIB : Rate Framework Reform Consultation WSIB has published a new website with products for stakeholders to participate in the discussion as well as the details related to the Consultation Plan. Objectives are to consider reforms that ensure everyone pays fair share for workplace coverage, a reasonable balance between premium rate stability and responsiveness, and make it easier for stakeholders to understand and engage in the process.

30 PSHSA Webinar : RTW Program Development and Case Management June 4, 1:00pm to 3:00pm. Session objectives include: Define disability management Benefits of RTW Characteristics of an effective program Identify accommodation activities and interventions development-and-case-management-june pm-to- 300pm-webinar/ Taped session will be posted soon at this link:

31 PSHSA : WAH - New Training Requirements PSHSA is in the process of applying to be an approved WAH training provider. Pre-registration for training post MoL approval available online at:

32 PSHSA : WHMIS 2015 Fast Facts In anticipation of the move to the Global Harmonized System, use this Fast Fact to understand the difference between GHS and WHMIS.

33 2015 SGAP Requirements 1. Write & Implement HSMS Audit Standard 2. Internal Auditor Training 3. Review of 2014 Audit & Continual Improvement Plan (CIP) 4. Complete the 2015 HSMS Audit (with RTW Section) 5. Develop and Start 2015 CIP 33

34 2015 Advantage Program Timeline Guide MEETINGS: ACTIONS: 2015 Advantage Program Orientation Intro to Auditor Training Meeting #3 Meeting #4 Meeting #5 ( Validation Audits ) Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec Create written Standard for HSMS Audit Complete Intro Auditor Training or verify training qualifications Review 2014 Audit/CIP & Start 2015 HSMS Audit Submit completed HSMS Audit Report to Management Management develops Continual Improvement Plan Management Starts Continual Improvement Plan REPORTING: 2015 ADVANTAGE APPLICATION DUE: DEC 12/ ACTION PLAN DUE: FEB 27/15 PROGRESS REPORT 1 DUE: May PROGRESS REPORT 2 DUE: October 9, 2015 YEAR END REPORT/ CHECKLIST DUE: DEC 4, 2015

35 HSMS Standard Details to include in standard: 1.1 Current date (2015) 1.2 Specific reference to your firm 1.3 Roles and responsibilities of workplace parties, 1.4 Auditor(s) qualifications 1.5 Development of an Audit Plan 1.6 Development of a documented Continual Improvement Plan - Identifies priorities - Based on findings of audit - Details specific corrective actions - Responsibilities assigned - Timelines established

36 Group Activity Review the sample standard Determine conformity or non conformity Identify the gaps and determine areas for improvements.

37 Review of 2014 Audit and CIP Quarterly review of all items identified in 2014 as non conformities Itemize each non-conformity on the review form Determine the status of each item on a quarterly basis Ensure senior management sign and date the review template 1 st year SGAP firms review their 2014 Safety Group Evaluation & Making Improvement Plan

38 REVIEW OF 2014 CIP Review Form Date Auditor(s) Review 1 st Quarter 2 nd Quarter 3 rd Quarter Senior Manager Review Print Signature Print Signature Print Signature

39 Group Activity Exchange your quarterly review sheet with a partner and discuss your progress to date. Evaluate the form to ensure it meets the requirement.

40 Conducting the Audit Complete all sections of the audit Include Return to Work worker reintegration policies in audit Document audit findings, conformity or non conformity based on evidence collected Lead auditor must sign and date audit report Senior Management must review the audit findings and sign/date the audit

41 Conducting the Audit Include detailed listing of all audit evidence for each criteria, (document, record, interviews) Prioritize high risk hazards and legal requirements Plan CIP to resolution

42 How to prove conformity? Is there a standard for each program element? Does the standard meet the criteria of the SG Employer Guidelines? Has it been communicated? Has training been completed? Do you have written evidence to verify the above have been met?

43 Documents Health & Safety policy Return to work program Inspection procedure PPE procedure Violence and Harassment procedure Orientation procedure Records Posted H&S policy PPE inspection log Lock out training records Inspection reports Investigation reports Violence and Harassment Assessment RTW work plan

44 Group Activity Review the assigned element; Determine conformity or non conformity If the element meets conformance indicate two pieces of evidence to validate this. If non conformance develop a statement for the CIP

45 2015 DUE DATES ITEM DUE DATE PROGRESS REPORT #2 October 9, 2015 YEAR END REPORT & YEAR END MAINTENANCE REPORT December 4,

46 Thank you!! Have a safe day!