CITY OF DENTON POLICIES AND PROCEDURES MANUAL TABLE OF CONTENTS

Transcription

1 CITY OF DENTON POLICIES AND PROCEDURES MANUAL TABLE OF CONTENTS POLICIES AND PROCEDURES MANUAL INSTRUCTIONS 1.00 Purpose of the Policies and Procedures Manual Distribution of Policies, Procedures, and Administrative Directives Method for Instituting a New or Revised Policy, Procedure, or Directive Method for Updating the Manual How to Use the Manual Definitions of the Terms "Policy," "Procedure," and "Administrative Directive" Applicability of Policies HUMAN RESOURCES I. ETHICS (10.00) Ethics II. EQUAL EMPLOYMENT OPPORTUNITY ( ) Equal Employment Opportunity Americans With Disabilities Act (ADA) III. EMPLOYEE RECRUITMENT ( ) Job Posting Timetable Uses of Personnel Executive Search Firms (WITHDRAWN)

2 Page To Be Assigned To Be Assigned Recruitment/Relocation Expenses IV. EMPLOYEE APPOINTMENT ( ) Human Resource Employment Process (WITHDRAWN) Citizenship and Social Security Number Residency (1976 R&R) Minimum Age Requirements (1975 R&R) To Be Assigned To Be Assigned To Be Assigned Nepotism (WITHDRAWN and consolidated with 10.0) To Be Assigned Medical Examinations Uniforms Identification Cards Withdrawn and reassigned to Employee Fuel/Gate Access Card V. SPECIAL CATEGORIES OF EMPLOYMENT STATUS ( ) Categories of Employment Telecommuting VI. EMPLOYEE DEVELOPMENT ( ) Employee Development and Training (WITHDRAWN) Introductory Period Performance Appraisal In-House Advancement To Be Assigned Transfers Developmental Tracking VII. EMPLOYEE RECORDS ( )

3 Page Employee Records (1975 R&R) Reference Checks/ Recommendation VIII. WAGE AND SALARY PLAN ( ) Procedure for Receiving Pay Classification & Compensation Program Payroll Deductions Overtime Recording of Time Worked Response Time & On Call Duty Longevity Pay Regular Part-Time Employees Position Classification and Evaluation Incentive/Recognition Programs Cellular Phone Allowance IX. EMPLOYEE BENEFITS AND SERVICES ( ) Accrual of Benefits (1976 R&R) Holidays Vacation/Bonus Time Family & Medical Leave Illness/Off Duty Injury Leave (WITHDRAWN) Volunteer Impact Program To Be Assigned Reserved Cont. Rate for City Employee Benefit Tuition Reimbursement Employee Assistance Program X. STANDARDS OF CONDUCT FOR EMPLOYEES ( ) Duty to Notify of Arrests, Charges and Convictions Meal/Break Times A Lactation Breaks

4 Page Use of Tobacco Products and Electronic Cigarettes A Withdrawn and consolidated with B to form , above B Withdrawn and consolidated with A to form , above To Be Assigned Reserved Workplace Violence Prevention Retaliation Act (1975 R&R) Dress Code/Personal Appearance To Be Assigned Reserved Outside Employment (WITHDRAWN and consolidated with 10.0) Harassment Prevention Drug and Alcohol Free Workplace Anti-Substance Abuse and Rehabilitation Investigation and Inspection of City Facilities/Equipment XI. DISCIPLINE AND SEPARATION ( ) Disciplinary Action Demotions Disciplinary Appeal Reduction In Force XII. ATTENDANCE ( ) Absenteeism/Tardiness (1975 R&R) Hours of Work/Flextime Inclement Weather XIII. APPROVED LEAVE ( ) Sick Leave Leave for Judicial or Legal Matters (1984 R&R) Absence for Voting (1976 R&R) Military Service Leave Catastrophic Leave Donation Death in Family Leave

5 Page Non-FMLA Medical Leave Personal Leave Without Pay XIV. SEPARATION ( ) Separation/Out-Processing Procedure To Be Assigned Reserved Retirement XV. CIVIL SERVICE RULES AND REGULATIONS ( ) To Be Assigned Reserved XVI. SOLICITATION ( ) Solicitation XVII. EMPLOYEE RELATIONS ( ) To Be Assigned Reserved Problem Solving SAFETY/EMERGENCY I. BARRICADING CITY STREETS ( ) Barricading City Streets ENERGY CONSERVATION I. ENERGY CONSERVATION ( ) Reserved FINANCE

6 Page 6 I. ACCOUNTS PAYABLE ( ) Reserved II. III. ACCOUNTS RECEIVABLE ( ) Reserved BUDGET ADMINISTRATION AND DEVELOPMENT ( ) Budget Period Budget Development Budget Administration Revenue Policies Reserve Policies Budget Amendment and Modification IV. CASH MANAGEMENT ( ) Cash Handling Regulations Withdrawn and consolidated with / Withdrawn and consolidated with / Withdrawn and consolidated with / Withdrawn and consolidated with / Investment Policy Debt Service Management V. CASH RECEIPTS, DEPOSITS, AND SECURITY ( ) Reserved VI. FINANCIAL PLANNING PROCEDURES ( ) Completion of Financial Planning Monthly Report VII. VIII. PAYROLL ( ) Reserved PURCHASING AND CONTRACTING FOR SERVICES ( ) Withdrawn and reassigned to

7 Page Withdrawn Withdrawn Withdrawn Withdrawn Warehouse and Central Stores Operations Withdrawn Centralized Purchasing IX. REIMBURSEMENT OF EMPLOYEE EXPENSES ( ) Travel Expenses To Be Assigned Reserved Reimbursement for Professional Development Activities X. FINANCE/RISK MANAGEMENT ( ) Workers Compensation/Salary Continuation Program ( & ) Confined Space Entry Personal Injury and Accident Response Use of Back Support Belts Comp. Driving & City Vehicle Use (102.06, & ) HIPAA Directive Volunteer Procedures Red Light Cameras Internal Violations Hazard Communication Automated External Defibrillator Program

8 Page GENERAL POLICIES/PROCEDURES/DIRECTIVES I. USE OF CITY FACILITIES ( ) Use of the Council Chambers Use of Conference Rooms Employee Parking Municipal Building Space Allocation Display of Flags at Half-Mast II. REPROGRAPHICS ( ) Copier Fleet Procurement Print & Copy Procurement III. FACILITIES MANAGEMENT ( ) Facilities Management Work Order Building Energy Conservation Identification Cards/Fobs Operational Directive for City of Denton Facilities Centralized Coordinating of City Facility Construction and Renovation Projects IV. MICROCOMPUTERS ( ) Acquisition of Microcomputers Withdrawn Microcomputer Programming and Ancillary Equipment

9 Page 9 V. PUBLIC INFORMATION ( ) Responding to Citizen Requests for City Documents, Records, and Other Public Information Competitive Matters Exempt from Public Disclosure VI. COMMUNICATIONS ( ) Administrative Directives Affecting Other Departments (502.00) Publication Standards and Usage Social Media VII. TECHNOLOGY SERVICES ( ) Acceptable Use of Technology User Authorization, Identification, and Accountability To Be Assigned Reserved To Be Assigned Reserved Use Video Surveillance and Audio Monitoring Open Data VIII. ANIMAL CONTROL ( ) Verification of Adoption Requirements Release of Animals for Research IX. VEHICLE MAINTENANCE ( ) Contact Persons for Vehicle Repairs and Maintenance

10 Page 10 IX. INTERNAL AUDITOR ( ) Fraud Directive