TOWNSHIP OF BLACK-RIVER MATHESON. NEW* Manager of Recreation and Community Services. Chief Administrative officer / Director, Economic Development

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1 TOWNSHIP OF BLACK-RIVER MATHESON POSITION TITLE REPORTS TO SALARY RANGE: NEW* Manager of Recreation and Community Services Chief Administrative officer / Director, Economic Development ($62, $73,153.32) Under Review POSITION DESCRIPTION: MAIN PURPOSE SUMMARY Black River-Matheson is a township in the Cochrane District of the Canadian province of Ontario. In 2012, the population of the Corporation of the Township of Black River-Matheson in the District of Cochrane was approximately 2,431. The Township is bound on the west by the City of Timmins, on the north by the Town of Iroquois Falls, and on the south and east by unorganized territory. The Township consists of four main town sites: Matheson, Ramore, Holtyre and Val Gagne. Matheson provides the greatest variety of goods and services of the four town sites. It is also the administrative centre for the Township of Black River-Matheson. As the administrative centre, the Town of Matheson houses the Township offices including the Public Works facilities. The Manager of Recreation and Community Services manages the Recreation and Community Services Department and is responsible for the effective and efficient delivery of recreational/cultural programs and services, building inspection, by-law enforcement, drainage and operations; provides advice and technical guidance to the Chief Administrator and Council regarding infrastructure and operational requirements; assists with the development and update of the long-term asset management plan; prepares and monitors the department s annual budget; and ensures compliance with the policies and plans approved by Council as well as various legislation. The Manager of Recreation and Community Services is an effective team member whose contributions assist in the achievement of organizational objectives. KEY DUTIES AND RESPONSIBILITIES Supervise departmental staff, including the Chief Building Official, the By-law Enforcement Officer, Drainage Superintendent, and all unionized recreation staff. 1

2 Oversee the operations and maintenance activities of the Recreation Department s facilities, programs and services such as: arena, and gym programs and services; playground maintenance; community garden program; community in blooms; summer day camp program; outdoor rink maintenance; sports field maintenance; transportation program and related programs. Economic Development may be placed under this department in the future. Prepare, monitor, and evaluate work plans based on departmental goals and objectives. Provide strategic directives to and supervision of direct subordinates to ensure adherence to established work plans and achievement of departmental objectives. Encourage, develop, and maintain partnerships with a wide range of community groups to enhance the provision of services to the community and maximize facility usage. Monitor and review the participation in and financial viability of existing recreational programs and research new programming opportunities in order to maximize the use of facilities. Prepare the Recreation department draft budget (operating and capital) and provide additional information as may be requested by the Treasurer, CAO, or Council. Review monthly financial reports and variances. Where necessary, take necessary corrective measures to remain within budget. Review and recommend fee structures for the usage of recreational facilities and the participation in recreational programs. Responsible for department s long term planning including the preparation of plans and implementation of plan recommendations (i.e. asset management plan, Master Recreational Plan). Develop and implement promotion and marketing strategies for recreational facilities and programs. Develop and implement appropriate operational standards, controls, policies, and procedures to meet all legislative requirements. Prepare departmental reports, recommendation reports, issue reports, draft policies and bylaws for presentation to Council. Attend and participate in Council, committee and other meetings. Provide advice and respond to questions as required. Prepare tenders and contracts for Recreation Department capital projects; ensure that contractors meet legislated requirements and industry standards; and, monitor contract progress and activities. Ensure compliance with various legislation including but not limited to the Municipal Act, the Occupational Health and Safety Act, and the Health Protection and Promotion Act. Ensure the security, integrity and completeness of all records related to infrastructure, maintenance activities, programming, rentals, human resources, etc. in accordance with established records management policies and procedures. Respond to inquiries and investigate complaints in an appropriate and timely manner. 2

3 Encourage a harmonious and respectful working relationship amongst all municipal employees. Assist in achieving corporate excellence through information provision, problem solving and teamwork. May participate in all departmental hiring processes and as required, participate in CUPE contract negotiations and assist with grievance and/or dispute resolution. Ensure the implementation of appropriate training for departmental staff especially in areas such as First Aid, Health and Safety, WHIMIS; and, the maintaining of licenses and certification (i.e. Certified Ice Technician (CIT), refrigeration and safety plant requirements as established through the Ministry, Ontario Recreation Facilities Association (ORFA), and the Technical Standards and Safety Authority (TSSA)). Prepare and conduct employee performance evaluations. Provide effective and regular feedback to subordinates as part of ongoing performance management of staff and to support an effective customer service strategy. ORGANIZATIONAL STATUS The Recreation Department manages the delivery of municipal recreation services, including recreation programs, outdoor rinks, playgrounds and sports fields; and the care and maintenance of municipal recreation facilities, community centers and assign duties. The department works closely with other municipal departments and provides assistance to them on an as required basis. QUALIFICATIONS Education Experience College Diploma or University Degree in Recreation/Leisure; Business Administration; Environmental services other related program. Must have and maintain valid current Driver s License minimum class G, Class D with a Z endorsement, would be considered an asset. Have and maintain clean CVOR license record. Minimum three years of experience in a senior management role. Minimum five years of management experience in the operation of a multi-use facility (arena, community halls, playgrounds, and sports field) and in community and recreation programming. Ontario Recreation Facilities Association (ORFA) Certified Recreation Facilities Professional (CRFP) or other related certification will be considered an asset. Experience working in a municipal and/or unionized environment will be considered an asset. 3

4 Experience in preparing and managing budgets; preparing information and recommendation reports; and researching funding opportunities and completing grant applications. Having obtained your Designation in Economic Development would be considered significant advantage. Training or certification In Environmental operations such as landfill, water, waste water would be considered an asset. Required Skills / Abilities / Work Demands Demonstrate strong leadership and human resource management skills with the ability to manage change and direct multiple employees. Demonstrate marketing skills resulting in improved community outreach, programming, and use of all facilities, playgrounds, halls, etc. Demonstrate knowledge of best practices in building effective customer services in the areas of broad based community recreation programs. Demonstrate ability to develop and implement policies, practices and standards. Excellent networking and interpersonal skills to interact with Council, Committees, senior government officials, management staff, and members of the public. These skills are required to represent the Municipality and maintain its prestige and image as well as to provide direction and leadership within. Excellent problem solving, decision making, and negotiation skills in a complex environment. Excellent oral and written communications skills. Excellent computer skills with the capacity to promptly learn new computer software programs relevant to the proper management of the department. Ability to organize and prioritize work in order to meet deadlines. Ability to work as a contributing member of the senior management team. Knowledge of related Provincial legislation and regulation including but not limited to the Occupational Health & Safety Act, Health Protection and Promotion Act, and Municipal Act. Work inside a comfortable office environment as well as outside in varying weather conditions and work site settings. Control over Work Schedule a. Attend all Council and Committee meetings which may be convened outside normal working hours. b. Work schedule is subject to shifting priorities of Council and deadlines imposed by legislation or municipal policy. 4

5 c. Potential for call-outs in emergency situations. d. Travel outside of the Community is occasionally required for the advancement of Municipal business and/or workshops and conferences. Other The statements contained in this job description reflect general details necessary to describe the principal duties and responsibilities, the education and work experience, and the skills and abilities required. It should not be considered an allinclusive listing of work requirements. Individuals may be required to perform other duties as assigned as well as work in other departments to cover absences, provide relief, equalize peak work periods, or balance workloads. We thank all applicants who apply, but only those candidates selected for an interview will be contacted. Personal information is collected under the authority of the Municipal Act, 2001 and, in accordance with the Municipal Freedom of Information and Protection of Privacy Act, and will only be used for candidate selection. The Township of Black River-Matheson is committed to an inclusive, barrier-free environment. Accommodations will be provided on request in all steps of the hiring process. Please submit your cover letter and resume to: John Regan EcD(F), CEcD Chief Administrative Officer Director of Economic Development Township of Black River-Matheson 429 Park Lane, P.O. Box 601 Matheson, ON P0K 1N0 (T) (F)