Health and Safety Policy

Transcription

1 Health and Safety Policy Page 1 of 17 RDM Environmental Solutions Concorde House, Caxton Street North, London E16 1JL Company Registration No: OC VAT Registration No:

2 INDEX 1. Health and Safety Policy Statement 2. Management Organisational Chart for Health and Safety 3. Roles & Responsibilities 4. Health and Safety Policy Arrangements (a) Planning (b) Information (c) Training (d) Fire (e) First Aid (f) Staff Welfare (g) COSHH (h) RIDDOR (i) Drugs & Alcohol (j) Smoke Free Workplaces (k) Work Equipment (l) PPE (m) Manual Handling (n) Work at Height (o) Sub-Contractors (p) Auditing (q) Consultation & Records Page 2 of 17

3 Health and Safety Policy Statement It is the Policy of RDM BV to take all necessary measures to ensure the health, safety and welfare of all employees and others who may be affected by the Company s activities. RDM BV shall provide adequate funds & resources in order to continually improve the health & safety performance of the company and to employ competent persons to meet this commitment. All levels of management will actively promote and support this Health & Safety Policy to ensure effective organisation and arrangements for its implementation. RDM BV recognises the responsibilities as an employer to undertake all that is reasonably practicable in order to:- Provide and maintain a safe working environment. Seek to keep accidents to a minimum and take all necessary means to prevent accidents and ill health to all persons who may be affected by the work activities. Provide a framework for setting and reviewing OH&S objectives in line with company activities. Ensure the co-operation and co-ordination with other employees, occupiers, contractors and the selfemployed. Provide adequate safety information, instruction, training & supervision. Monitor and regularly review the performance of activities against the Policy. Appoint employees accounting for their capabilities when carrying out the work. Consult with employees on health, safety and welfare matters. Employ external Health & Safety advice, to enable the Company to comply with statutory legislation and other requirements. Give due consideration to any adverse impact of the Company s activities on the environment. Review the effectiveness of this Policy at least every 12 months, or when new legislation or other requirements has to be taken into account. Signed: Eric Haines RDM BV Dated February 11 th 2016 Page 3 of 17

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5 ROLES & RESPONSIBILITIES Managing Director Eric Haines: To be ultimately responsible for health and safety and ensure sufficient funds and resources to meet the health and safety requirements of the company policy. Promote worker involvement and co-ordinate health and safety within the company. Support all employees in achieving the highest standards in accident prevention, avoiding risks to health. Ensure all employees especially new recruits receive appropriate training Ensure the health and safety policy is effectively administered and monitored and that necessary alterations are made to the policy to reflect changes in legislation. Ensure staff are advised of any relevant changes in health and safety legislation. Develop and maintain safe systems of work. Visit sites to assess, plan, arrange and audit works in progress. Check and review plans of work/method statements and risk assessments to ensure that they are correct, contain sufficient information and cover additional non-asbestos related hazards. Ensure that all necessary Health, Training and Auditing records etc. are maintained and retained. Monitor the performance of sub-contractors to ensure they comply with their legal duties and the company s requirements. Oversee, audit and review all employees work. Finance Director Tony Bowers To assist the Managing Director in combining operational and strategic roles, financial functions and establish a financial stategy for the long term growth of the business. Company Secretary Tara Palmer To understand the company s health and safety policy and their responsibilities. Administration & General Office duties. Assist the managing director and finance director. Page 5 of 17

6 Logistics Manager Scott Allen To understand the company s health and safety policy and to understand their responsibilities in relation to health & safety and other matters. Ensure the effective implementation of all company procedures and compliance to method statements. Apply the same standards of health, safety and welfare to sub-contractors and others working under the control of the company. To lead by example, encourage good safety practices. Ensure site setup is as per method statement and plan of work. Ensure that all work is undertaken in accordance with legislative standards, the prepared risk assessment and method statement. Undertake site inductions, tool box talks and site specific risk assessments. Ensure all certification and documents required are on site, present and available for inspection. Operative / Personnel To understand the company s health and safety policy and their responsibilities. Adhere to all written or verbal instructions which are provided through risk assessments and plans of work/method statements. Wearing appropriate PPE & RPE as specified, at all times. Reporting without delay, all risks or hazards and any incident or injury suffered as the result of any accident / incident during the course of their work to their immediate supervisor or First Aider as appropriate. Ensuring that good housekeeping is maintained at all times. Taking reasonable care of themselves and other persons who may be affected by their actions whilst at work. Making suggestions or opinions that you believe will improve health and safety within the company. Page 6 of 17

7 Health and Safety Advisors To provide advice to management on the requirements and implementation of necessary health and safety procedures to comply with legislation, regulations and company requirements. To undertake audits of company health and safety activities and report the findings to the Managing Director. To assists in the investigation of accidents or dangerous occurrences, and advise on appropriate measures to prevent future occurrences. To be available to all employees who have any questions relating to Health & Safety matters. To ensure that the arrangements are audited at least quarterly to ensure that they remain adequate at all times. This shall be by the way of a formal, recorded audit which shall be undertaken in the presence of the managing director. The audit shall include a section on the adequacy of plans of work and other documents related to ensure compliance is maintained at all times. A written report shall be passed to the managing director upon completion of the audit for discussion and action as may be deemed necessary. Page 7 of 17

8 ARRANGEMENTS A. PLANNING / RISK ASSESSMENTS Work is planned with a view to reduce Health and Safety risks to the lowest practicable level. When planning potential work: Health and Safety matters are assessed in the form of risk assessments where control measures are implemented or the risk reduced so far as is reasonably practicable, to an acceptable level Working together with all persons involved, a series of risk assessments shall be undertaken to take into account all reasonably foreseeable hazards inclusive of non-asbestos related hazards i.e. work at height and manual handling etc. These risk assessments shall form the basis of the plan of works which shall look to cover the whole task in its entirety ensuring the level of detail is sufficient to enable a safe working environment for all persons involved in the task as well as others who may be affected by the works. Supervisors will be consulted during pre-start site visits and risks may be re-assessed following changes in site conditions. B. INFORMATION Health and Safety Guidance & Information, changes in legislation and new legislation will be sourced from the following: HSE Information Web Site HSE Asbestos Licensing web communities ALG Memos Company Health & Safety Advisors Site specific information is imparted to Supervisors and Operatives through a Tool Box Talk and / or Site Inductions by Senior Management. A library of current relevant legislation and associated guidance notes will be retained at the company office and is readily available at all times. Page 8 of 17

9 C. TRAINING TRAINING, AWARENESS AND COMPETENCE It is the policy of the company to ensure that all employees have the appropriate training to demonstrate they are suitably and adequately trained, qualified and competent. External training undertaken will be contracted to recognised training bodies which can issue industry recognised certifications. DIRECTOR /MANAGER Senior Staff are committed to achieving and maintaining the IOSH managing safely qualification. In addition and as a minimum: Senior staff will attend and participate wherever practicable in task specific training courses with Supervisors and Operatives. Refresher training will be carried out every 12 months thereafter and form part of a continuous review to improve competency. SUPERVISOR / OPERATIVE It is our policy to ensure that all site staff: Supervisors and Operatives: receive necessary training for the tasks to be undertaken in the course of their duties. Training and Refresher Training will be carried out annually, by a recognised training organisation. Health & Safety and task specific training will be carried out by approved independent training organisations and refreshed as required. This Training will include (e.g. First Aid, Working at Height, IPAF, PASMA, Manual Handling, Confined Spaces, etc.) Where training has not been organised by the company, the authenticity of the training certificates will be verified. Page 9 of 17

10 INDUCTION TRAINING NEW EMPLOYEES AGENCY WORKERS All new employees will receive induction training which will comprise of the following. This will be given by the Managing Director / Contracts Manager and/or Safety Advisor. RDM BV commitment to Health and Safety RDM BV Health and Safety Policy Staff and Management Roles & Responsibilities Emergency Procedures First Aid Arrangements Employee Consultation Process Disciplinary Procedures Welfare Facilities Smoking Arrangements Drug & Alcohol Policy Confirming Competency Talking about experience and knowledge at Interview stage: e.g.; Length of time in the industry and projects they have previously worked on Checking with previous employers for reference Authenticating Training Certification Talking through a typical job Setting desktop exercise Training Needs/ Identifying Development The company will use a system of training needs analysis forms for New Starters, Agency Workers, Operatives & Supervisors. These will be used by the Managing Director and Contracts Manager as part of employee appraisal and auditing. Training needs will be used, not only as a fault finding activity but also as a benchmark for good practice and health & safety within the company. It will recognise positive achievement as well as areas for improvement. This will be carried out on an ongoing basis taking into account:- Statutory Regulations, Health & Safety Guidance Industry Best Practice Discussions held at Health & Safety review meetings Discussions at Quarterly Supervisor/Operative Meetings Through Site Audits & Appraisals Through Toolbox Talks and Inductions The results of the training needs will highlight areas that may require additional training or improvement. Additional training will be carried out as required and continuously monitored. Page 10 of 17

11 D. FIRE PRECAUTIONS The Company will conduct at least one fire drill every 6 months. The Company will ensure that all staff, contractors, visitors etc. are aware of the emergency evacuation procedure and location of fire escapes. In the event of a fire: Raise the alarm Evacuate the area Only fight the fire if you are trained and competent to do so E. FIRST AID Adequate first aid provision will be provided on every job, with a fully stocked first aid kit. First Aid Kits will be readily available in Company Vehicles/Site and Warehouse/Office. The office will retain an appointed person for First Aid and provision of supplies. On certain sites there will be designated first aid facilities supplied by the client. These will be made aware to all employees through the clients on site induction/tool box talk. MEDICAL EMERGENCIES In the event of an injury or sudden illness on site the following action is to be taken: First aid assistance is to be obtained, if appropriate; The injured or ill person is to be conveyed to hospital by the quickest possible means, or an ambulance is to be summoned, ensuring that the address is given accurately; The full details of the injured or ill person and the details of the injuries or illness are to be passed to the Site Supervisor and Manager as soon as possible. ACCIDENTS / INCIDENTS All accidents and cases of work-related ill health are to be recorded in the accident book, which is located in the Head Office and / or the Site Office. The company safety advisors are responsible for investigating accidents/incidents, ill health and dangerous occurrences. F. STAFF WELFARE Wherever possible, arrangements will be made with the Client and/or Principal Contractor for the use of Welfare facilities at sites under their management. As a minimum the following requirements will be adhered to: Toilet/washing facilities accessible on site Eating/rest facilities available on site First aid provision Page 11 of 17 RDM Environmental Solutions, Concorde House, Caxton Street North, London E16 1JL enquiries@rdm-es.co.uk / Company Registration No: OC VAT Registration No:

12 G. HAZARDOUS SUBSTANCES (COSHH) RECLAMATION & DISMANTLING Before any hazardous substances are used during a work process, a material safety data sheet (MSDS) will be requested from the supplier and an appropriate assessment made of the risks from that substance will be undertaken by the company safety advisors. Alternative less harmful substances will be used wherever possible. Assessments will consider storage, handling, and aspects of use, exposure PPE requirements, worker s health, and emergency actions. Supervisors will brief staff on any hazard or substance precautions, with written records being located in accessible locations and issued to all staff. An inventory of all substances and materials hazardous to health used by the company is held by the Office Administrator. H. REPORTING OF INJURIES, DISEASES AND DANGEROUS OCCURRENCES REGULATIONS (R.I.D.D.O.R.): Certain accidents are reportable to the HSE s Incident Contact Centre: The office must be notified as soon as practicable after incidents causing the following injuries: Any work related injury that leads to an employee being absent from work for more than 7 working days. Fracture other than to fingers, thumbs or toes. Amputation. Dislocation of the shoulder, hip, knee or spine. Loss of sight (temporary or permanent). Chemical or hot metal burn to the eye or any penetrating injury to the eye. Injury resulting from an electric shock or electrical burn leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours. Any other injury leading to hyperthermia, heat-induced illness or unconsciousness, or requiring resuscitation or requiring admittance to hospital for more than 24 hours. All accidents/incidents will be investigated by Senior Management and the Health and Safety Advisor with the following objectives To determine the cause(s) with a view to preventing a recurrence. To gather information for use in any criminal or civil proceedings To confirm or refute a claim for industrial injury benefit To prepare notification to be made to the Health and Safety Executive. Page 12 of 17 RDM Environmental Solutions, Concorde House, Caxton Street North, London E16 1JL enquiries@rdm-es.co.uk / Company Registration No: OC VAT Registration No:

13 The degree of investigation will be dependent on the seriousness of the accident. The aim of the investigation will be to seek to answer the following questions: WHAT caused the accident? WHO was involved? WHEN did it occur? WHY did it occur? HOW could it have been prevented? HOW can a recurrence be prevented i. DRUGS AND ALCOHOL The consumption of alcohol or drugs will not be tolerated in the workplace. Anyone who presents themselves for work under, or apparently under the influence of drugs or alcohol will be refused entry to the workplace. For their own safety and for the safety of their work colleagues, members of the public and any member of staff believing that another member of staff is under the influence of drugs or alcohol should report this immediately to the office. Drugs supplied by a medical practitioner or chemist may still affect safety performance and the employee s has a duty to inform the office of their circumstance. J. SMOKE FREE WORKPLACES Smoke Free Offices / Vehicles and Workplaces. Smoking will not be tolerated in the workplace. It is company policy not to smoke in the Office, Warehouse, Company Vehicles and Sites (Designated Areas). Law Enforcement Failure to comply with the smoke free law is a criminal offence. Local councils are responsible for enforcing the smoke free law in England and have the legal power to enter premises or board vehicles to determine if anyone is breaking the law. K. WORK EQUIPMENT All work equipment (including electrical equipment) used at work will comply with the Provision and Use of Work Equipment Regulations (P.U.W.E.R.) Page 13 of 17 RDM Environmental Solutions, Concorde House, Caxton Street North, London E16 1JL enquiries@rdm-es.co.uk / Company Registration No: OC VAT Registration No:

14 Before new equipment is introduced into the working environment, an assessment will be made by management in order to ascertain that the equipment is suitable for its intended use. No employee will use work equipment for which they have not received specific training. No employee will knowingly misuse work equipment or remove any guards that are in place to minimise a specified risk. All work equipment will be maintained and inspected at suitable intervals either internally by a competent person or by a specialist external company. The frequency of work equipment maintenance or inspection will be based on manufacturer s guidance and industry best practice. Any maintenance/inspections undertaken on company equipment will be formally recorded. If any faults or damage are found on any equipment, stop using the work equipment and report the fault to management L. PERSONAL PROTECTIVE EQUIPMENT Protective head wear Protective footwear Gloves Safety Glasses High visibility clothing Hearing protection Other as appropriate Personal Protective Equipment (PPE) requirements will be defined by the risk assessment process. Appropriate personal protective equipment will be issued to employees as and when necessary for work activities. Training will be provided for employees on the safe use, storage and maintenance of the relevant equipment before issue and a written record detailing what PPE has been issued will be signed by the employees on receipt of the equipment and the hard copy kept on file. Employees have a legal duty to wear PPE as specified in relevant site rules, risk assessments and method statements. Any defects or malfunction of PPE must be reported to the line manager Page 14 of 17 RDM Environmental Solutions, Concorde House, Caxton Street North, London E16 1JL enquiries@rdm-es.co.uk / Company Registration No: OC VAT Registration No:

15 M. MANUAL HANDLING The Manual Handling Operations Regulations 1992 (as amended) Manual Handling means any transporting or supporting of a load including lifting, putting down, pushing, pulling, carrying or moving by hand or by bodily force. In accordance with the Regulations for Manual Handling, the Company will endeavor to avoid the need for employees to undertake manual handling operations that involve a risk of injury. The company will eliminate manual handling where practicable with any remaining risks being controlled by: Reducing weights Reducing the frequency or manual handling The use of additional manpower Through the provision of suitable equipment to assist in the operation The selection of persons to carry out manual handling or lifting tasks will be based on the training given, age, physique etc. N. WORK AT HEIGHT The Work at Height Regulations 2005 (as amended) Working at Height means work in any place where a person could fall a distance liable to cause personal injury (including a place at or below ground level), and obtaining access to or egress from such place while at work, except by a staircase in a permanent workplace. Where work at height cannot be avoided, a suitable and sufficient risk assessment will be conducted. Work at height will be organised, planned, supervised and carried out by a competent person or external specialist company. The company will: Avoid work at height where possible Where work at height cannot be avoided then implement measures to prevent falls Where measure to prevent falls cannot be take, then take further measures to minimise the distance and consequence of a fall Properly plan and organise the work Ensure employees involved are competent Assess the risks and select appropriate work equipment Properly inspect and maintain work at height equipment Control risks from fragile surfaces Page 15 of 17 RDM Environmental Solutions, Concorde House, Caxton Street North, London E16 1JL enquiries@rdm-es.co.uk / Company Registration No: OC VAT Registration No:

16 Work equipment for use in work at height must give priority to collective protection measures over personal protective measures and, additionally, take account of: The working conditions and the risks to the safety of persons at the place where the work equipment is to be used; In the case of work equipment for access and egress, the distance to be negotiated; The distance and consequences of a potential fall; The duration and frequency of use; The need for easy and timely evacuation and rescue in an emergency; Any additional risk posed by the use, installation or removal of that work equipment or by evacuation and rescue from it. O. SUB CONTRACTORS Before considering employment of sub-contractors they must fill out a company assessment questionnaire, which must be signed by a senior representative of the sub contract company and they should date and state their position. Other checks that will be carried out for review will be: Known history and previous work carried out References from previous clients Accident history and any improvement or prohibition notices from enforcing authorities Copies of insurances Experience and training The Managing Director will review the documents and other checks made before confirming acceptance of the sub- contractor as qualified and competent to be an approved contractor. All site sub-contractors once appointed will be managed by the Manager. P. AUDITING SITE AUDITS (Health & Safety) The company will carry out audits on working contracts to ensure work is being carried out in a safe manner and in accordance with the Plan of Works. Auditing will be used, not only as a fault finding activity but also as a benchmark for good practice and health & safety within the company. It will recognise positive achievement as well as areas for improvement. Health & Safety Audits will be carried out by Base Solutions Ltd. The audits may vary in their scope and content. They may be detailed form filling, covering all site paperwork and work in progress, or shorter site observations and inspections with photos. Page 16 of 17 RDM Environmental Solutions, Concorde House, Caxton Street North, London E16 1JL enquiries@rdm-es.co.uk / Company Registration No: OC VAT Registration No:

17 If an audit falls below an acceptable level there will be a review on site to put matters/issues right with immediate effect. The work will cease and arrangements put in place to rectify the situation immediately. Any repeat or underlying matters/issues will require a more in depth analysis and review. The information and findings from the audits will be discussed and reviewed at meetings with staff and be used to assist with monitoring the company s performance. Any changes in arrangements will be recorded and monitored over a six month period and closed out if proven to be satisfactory. Q. CONSULTATION WITH EMPLOYEES Due to the size of the company and the nature of the business: Consultation and communication with staff, for any health and safety related issue will be generally undertaken on an ongoing informal basis with senior management. Formal consultation with all staff will be carried out on a quarterly basis. The agenda will cover all aspects of asbestos, health and safety, audits, including non-conformance, corrective and preventative action, plus reviewing and setting objectives of health & safety issues and to ensure all staff are aware of:- Any proposed change which may substantially affect their health and safety at work: e.g. Changing a work procedure Introduction of changes in Legislation & Guidance (Asbestos) Introduction of new technology, tools or working processes The likely risks and dangers arising from their work, measures to remove or reduce these risks and what they should do if they have to deal with a risk or danger The minutes of these meetings will be made available to all attendees by either: - Posting on a notice board, hard copy in post and/or e mail. RECORDS All statutory records regarding Health & Safety are to be kept including the requirements to maintain records for 40 years. Page 17 of 17 RDM Environmental Solutions, Concorde House, Caxton Street North, London E16 1JL enquiries@rdm-es.co.uk / Company Registration No: OC VAT Registration No: