UCD Human Resources Central Services Contact Sheet

Transcription

1 Please follow the below links to the relevant contact list: Resourcing Including Resourcing of all Core Funded and Research Funded Staff, Work Permits, Contract Extensions or Renewals and changes to Terms and Conditions of Employment HR Operations Compensation & Benefits Including Statutory Leaves, Hourly Paid Claims, Weekly Payroll, Sick Leave, Payments for Occasional Lecturers, Research Scholars, Research Funded Staff, Tutors & Demonstrators HR Operations - HRIS Including ESS Account queries, CoreHR account queries and Report & Label Requests Pensions Office Including Online Pension Self Service, Normal & Early Retirement, AVC's, Notional Service, PRSA's, Transferring Pension Benefits & Leaver Benefits Culture & Engagement Including Employee Relations, Engagement & Internal Communications, Equality, Diversity & Inclusion, Gender & Athena Swan, Culture & Engagement Projects People & Organisation Development Including People Development (open and customised programmes, performance development), Researcher Skills & Career Development, Leadership & Management Development, Organisation Design, Organisation Development, Coaching. Promotions, Grading and Reward Including Job Grading (for administrative posts only up to and including SAOIV level), Internal Promotion Pathways for Academic, Administrative, Library & Technical Staff, Award of Tenure, Appointment of Adjunct (including Clinical Pathway) and Visiting Staff For any other queries you may have please, visit the UCD HR website at

2 Resourcing Resourcing needs of the University are overseen by four Resourcing Consultants based in Roebuck Offices. Each Resourcing Consultant manages both the Core and Research Funded posts in their portfolios. A summary of the Colleges, Schools, Units, Institutes, etc. serviced by members of each team, including direct contact details and a point of contact for escalation is outlined below. Resourcing Contact List Resourcing (Faculty, Administrative, IT and Technical- Core & Research Funded posts) UCD College of Health and Agricultural Sciences VP Research, Innovation and Impact VP Health Affairs Central Office Health and Agricultural Sciences Dublin Academic H Care Centre Health Sciences Administration Office UCD School of Medicine UCD School of Nursing, Midwifery and Health Systems UCD School of Public Health Physiotherapy and Sports Science CASL - Complex and Adaptive Systems Laboratory UCD Conway Institute of Biomolecular and Biomedical Research UCD Geary Institute for Public Policy UCD Innovation Academy NovaUCD Other Research entities (VP - Research, Innovation and Impact) Research Administration UCD Earth Institute UCD Energy Institute UCD Humanities Institute UCD Institute of Food and Health VP Innovation UCD Health Affairs Ann Kyne Resourcing Consultant (01) ann.kyne@ucd.ie Resourcing Support Manager Resourcing (Faculty, Administrative, IT and Technical- Core & Research Funded posts) UCD College of Arts & Humanities UCD College of Social Sciences & Law UCD College of Business Central Office Arts & Humanities Programme Office for Arts, History, Celtic Studies UCD School of Art History & Cultural Policy UCD School of Classics UCD School of English Drama and Film UCD School of History UCD School of Irish, Celtic Studies & Folklore UCD School of Languages, Cultures & Linguistics UCD School of Music VP University Relations Applied Social Science Central Office Social Sciences & Law Social Sciences and Law UCD School of Archaeology UCD School of Economics UCD School of Education UCD School of Geography UCD School of Information & Communication Studies UCD Sutherland School of Law Graduate School - Acs UCD School of Business President's Office Conferring Unit President's Office VP Development VP - Global Engagement ALC - Applied Language Centre

3 Communications Office Adrian Woods Resourcing Consultant (01) adrian.woods@ucd.ie UCD School of Philosophy UCD School of Politics & International Relations UCD School of Psychology UCD School of Social Policy Social Work and Social Justice UCD School of Sociology Centre for American Studies Centre for Chinese Studies (UCD Confucius Institute) Global Engagement Resourcing (Faculty, Administrative, IT and Technical- Core & Research Funded posts) UCD College of Health and Agricultural Sciences VP - Finance Academic Affairs MBRS - Medical Bureau of Road Safety NVRL - UCD National Virus Reference Laboratory UCD Lyons Research Farm UCD School of Agriculture & Agricultural Sciences UCD School of Veterinary Medicine UCD Veterinary Hospital - UVH Conferencing Finance Office Research Finance Office UCD Commercial, Residential & Hospitality Services UCD Corporate & Legal O' Reilly Hall - UCD Events and Conferences UCD Legal UCD Payroll Office UCD Procurement & Contracts Office UCD SIRC - Safety, Insurance, Operational Risk & Compliance Office UCD IT Services UCD Library UCD HR VP - Staff Teresa Donaghy Resourcing Consultant (01) teresa.donaghy@ucd.ie Resourcing (Faculty, Administrative, IT and Technical- Core & Research Funded posts) Academic Affairs UCD College of Engineering and Architecture UCD College of Science Bord na Gaeilge UCD Strategic Projects Expenditure Student Counselling Student General UCD Access Centre UCD Adult Education Centre UCD Agile UCD Career Development Centre UCD Deputy Registrar for Teaching and Learning UCD Graduate Studies Engineering & Architecture - Administration Office Engineering & Architecture - Programme Office UCD School of Architecture Planning & Environmental Policy UCD School of Biosystems & Food Engineering UCD School of Chemical and Bioprocess Engineering UCD School of Civil Engineering UCD School of Electrical & Electronic Engineering UCD School of Mechanical & Materials Engineering VP - Finance Science - Administration Office Science - Programme Office UCD School of Biology & Environmental Science UCD School of Biomolecular & Biomedical Science UCD School of Chemistry UCD School of Computer Science UCD School of Earth Sciences

4 UCD Office of the Registrar UCD Quality Assurance UCD Registry UCD Student Advisers UCD Student Health Service UCD Teaching & Learning University Secretariat VP - Global Engagement UCD International Office Beijing Dublin International Beijing Dublin International Neil Clancy Resourcing Consultant (01) neil.clancy@ucd.ie Newman House - UCD Events and Conferences UCD Campus Sports & Leisure UCD Chaplaincy UCD Copi-Print UCD Estate Services UCD Sport & Fitness Provisions, Grants, General Charges UCD Ad Astra Academy - Elite Athlete Programme VP - University Relations VP - University Relations UCD School of Mathematics & Statistics UCD School of Physics Core Funded & General Resourcing Queries staffing@ucd.ie (01) Research Funded Resourcing Queries researchfundedrecruitment@ucd.ie (01) Garda Vetting Geraldine Foley Senior Resourcing Assistant (01) geraldine.foley@ucd.ie staff.vetting@ucd.ie

5 HR Operations Compensation & Benefits Monthly Payroll Core Funded Contract set ups/ changes Resignations Implementation of pensions payments Parental/Maternity Leave Shorter Working Year/Force Majeure Leave/ Study/Exam Leave Monthly Payroll - Research Funded Staff Contract set ups/changes Resignations Weekly payroll Hourly Paid Claims for Library and Casual Staff Taxsaver Incentive Schemes Adult Ed/ Tutors & Dems Set-up Online Timesheets Statutory Redundancy Occasional Lecturer/Adhoc Set-ups Invigilator Setup Sick Leave/Income Protection Increments General Queries Heather Kehoe Phone: 4954 heather.kehoe@ucd.ie Nicole Merrigan/Padraig Hogan Phone: 4977/4918 nicole.merrigan@ucd.ie padraig.hogan@ucd.ie Jodie Moore/Lisa Carpenter Phone: 4965/4955 jodie.moore@ucd.ie carpenter@ucd.ie Heather Kehoe Phone 4954 heather.kehoe@ucd.ie Claire O Gorman Phone: 4957 claire.ogorman@ucd.ie Daniel Gillan Phone: 4958 daniel.gillan@ucd.ie Nicole Merrigan Phone: 4977 nicole.merrigan@ucd.ie Heather Kehoe Phone: 4954 heather.kehoe@ucd.ie compensationandbenefits@ucd.ie Joyce Cashman/Mary O Connor Phone: 4980/4953 joyce.cashman@ucd.ie mary.oconnor@ucd.ie Joyce Cashman/Mary O Connor Phone: 4980/4953 joyce.cashman@ucd.ie mary.oconnor@ucd.ie Mary O Connor Phone: 4953 mary.oconnor@ucd.ie PLEASE NOTE: PAYROLL IS PART OF THE BURSARS OFFICE The Payroll Office is responsible for the timely and accurate payments to all categories of staff including the monthly, weekly and hourly paid staff. Payroll ensures and maintains full compliance on all payroll related functions to include PAYE, PRSI, Universal Social Charge, Pension Related Deductions. All Payroll queries should be addressed to payroll@ucd.ie

6 HR Operations - HRIS ESS & CoreHR Account Queries, e.g. Account locked, cannot access the system Report Requests - ad hoc report requests - HR Infoview report queries Labels Requests For any other general administration queries such as setting up new Core users or setting up of new cost centres hris@ucd.ie hris@ucd.ie hris@ucd.ie Aoife MacGabhann Phone: 4937 aoife.macgabhann@ucd.ie Aoife MacGabhann Phone: 4937 aoife.macgabhann@ucd.ie Aoife MacGabhann Phone: 4937 aoife.macgabhann@ucd.ie Pensions Pensions Colin Kelly Senior Pensions Assistant Phone: 4929 Fiona Byrne Pensions Manager Phone: 4925 Pensions Pensions Louise Griffin Pensions Specialist Phone: 4903 Niamh Cantillon Pensions Officer Phone: 4909 Fiona Byrne Pensions Manager Phone: 4925 Fiona Byrne Pensions Manager Phone: 4925

7 CULTURE & ENGAGEMENT Employee Relations Operations (Including Dignity & Respect, Grievance) Employee Relations Policy (including Employee Consultative Group) Engagement & Internal Communications (including Culture & Engagement Survey) Equality, Diversity & Inclusion (Including Mediation Services) Gender & Athena Swan Culture & Engagement projects (including GCC, Staff Discount Scheme, EDI website) General Enquires Michael Flanagan Phone: 4944 Joyce McLoughlin Phone: 1604 Mark Simpson Phone: 1519 Marcellina Fogarty Phone: 4947 Catherine Lynch Phone: 4083 Paul Fitzgerald Phone: 4942

8 PEOPLE AND ORGANISATION DEVELOPMENT New Staff Orientation Maeve McStay/Suzanne Matthews Phone: 4919 People Development courses and seminars general enquires Maeve McStay/Suzanne Matthews Phone: 4919 Researcher Skills & Career Development Leadership & Management Development Organisation Development Organisation Design School or Unit team/group development interventions (open or bespoke) Coaching (including MBTI (Myers Briggs Type Indicator) Post-doctoral development Eamonn McHugh Phone: 4930 Post-doctoral careers Nicola Fortune Phone: 7507 Gillian O Regan Phone 4949 Gillian.oregan@ucd.ie Edel Quinn/Melanie Sheridan Phone 4975/4920 Edel.Quinn@ucd.ie Melanie.Sheridan@ucd.ie Post-doctoral development Post-doctoral careers David Foster Phone: 7678 David.Foster@ucd.ie Claire O Malley Phone: 4951 claire.omalley@ucd.ie Claire O Malley Phone: 4951 claire.omalley@ucd.ie Claire O Malley Phone: 4951 Claire.omalley@ucd.ie Claire O Malley Phone: 4951 claire.omalley@ucd.ie

9 Promotions, Grading and Reward Faculty Promotions Academic Retention Pathway, Senior Management Pathway, & Research Funded Pathway Award of Tenure Job Grading (for administrative posts up to and including SAOIV level) Internal Promotion Pathways Technical Staff Back-Up: Back-Up: Back-Up: Back-Up: Appointment of Adjunct (including Clinical Pathway) and Visiting Staff General Queries Backup: