Norwegian Support to the Western Balkans Development Norway for You Serbia will achieve three outputs:

Transcription

1 In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position: Vacancy Details Vacancy code: VA/2018/B5109/17075 Post Title: Programme Manager Post Level: LICA 10 Org Unit: ECR, RSOC, Serbia Duty Station (DS): Belgrade, Serbia Duration: Ongoing ICA Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance Closing Date: 14 January Background Information UNOPS Serbia UNOPS supports the successful implementation of its partners peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. In Serbia, UNOPS has been active since 2000, became the Project Centre (RSPC) in 2013, and was reclassified, due a growing portfolio, to Operations Centre (RSOC) at the beginning of UNOPS has been a reliable partner of the Government of the Republic of Serbia in providing support for demanding socioeconomic reforms and facilitating accession to the European Union. Currently, the RSOC is implementing 12 projects focussed on: sustainable municipal development, recovery from damages incurred by May 2014 floods in Serbia and building climate-resilient infrastructure, creation of more favourable environment for employability, business and infrastructure growth, enhanced social inclusion via durable housing solutions and access to health, education and jobs for the most vulnerable population. All projects have good governance and gender equality as transversal theme. 2. Background Information Job specific UNOPS Serbia Operations Centre (RSOC) is implementing the portfolio/programme consisted from five projects funded by the Kingdom of Norway with over NOK 126 million (EUR 12.8 million) in Serbia, Montenegro and Former Yugoslav Republic of Macedonia. These projects will contribute to the more balanced socioeconomic development in these countries and contribute to the fulfilment of the requirements for European integration. The last project will be completed in December Norwegian Support to the Western Balkans Development Norway for You Serbia will achieve three outputs: Improved Access to Employment of the Most Vulnerable and Marginalised Groups (in Particular Women and Youth in Rural Areas) Enhanced Social Inclusion Improved Living Conditions and Local Infrastructure Nordic Support for Progress in Macedonia will focus on fulfilling the following results: Improved Access to Employment of the Most Vulnerable and Marginalised Groups (in Particular Women and Youth) Enhanced Social Inclusion, Living Conditions and Local Infrastructure improved Support the government reform agenda in the accession process Norwegian Support to Western Balkans Development Norway for You Montenegro will achieve two outputs: Improved Access to Employment VA/2018/B5109/

2 Enhanced Social Inclusion through Improved Living Conditions Support of the Kingdom of Norway to the Ministry of Foreign Affairs of the Former Yugoslav Republic of Macedonia (MFA) has one primary output: Integrated System for Secure Processing, Storage and Transfer of Classified Information Introduced Support of the Kingdom of Norway to the Ministry of Interior of the Republic of Serbia will achieve the following outputs: Systematic Mechanism to Tackle Drugs, which is in Compliance with the European Standards Established The Premises of the Ministry of Interior s Department for Maintenance and Operations of Vehicles in Belgrade Reconstructed System for Forensic Analysis of Mobile Devices and Computers Set up Detention premises in the Police Stations across the Republic of Serbia reconstructed/constructed Capacities to Optimise Organisation and Functioning of the Serbian Europol National Unit and the Serbian Liaison Bureau at Europol Enhanced Safety of Women in Serbia Improved The key stakeholders and the direct beneficiaries of these Projects are line ministries, the local selfgovernments and their institutions and organisations, regional development agencies, national employment agencies and local branches, civil society organisations (CSOs), business support organisations (BSOs), small and medium sized enterprises and especially women and youth. The final beneficiaries is the population of the underdeveloped areas where the Projects will be implemented. 3. Functional Responsibilities The Programme Manager reports to the Operations Centre Director who provides direction and general supervision. The role is responsible for development, planning and service delivery including management of overall resources to ensure cost effectiveness, efficiency and quality of service provision for Norway funded Projects. Summary of key functions: Programme development and planning Manage Programme resources Service delivery and quality assurance Partnership, networking and advocacy Personnel management Programme management Manage and guide Norway funded Projects, jointly represented as Programme, to ensure costeffectiveness, efficiency and quality standard of service provision; troubleshooting management and implementation flow across the Programme; monitor and review teams performance. Develop and implement strategic and operational plans to meet internal targets and Donor s requirements. Collaborate with individual Projects/teams on the monitoring and review of service delivery and performance. Ensure flexibility response for resource allocation in response to escalating emergencies by manoeuvring resources from/within individual Projects while calculating impact on the wider Programme context. Monitor progress of Programme and engagement acquisition against set targets, making timely and appropriate decision to meet work plan and revenue objectives. Plan, recruit, manage and develop personnel with the skills and competencies needed to ensure optimum performance and encouraging formation of diverse teams in terms of gender and geography. Promote teamwork, collaboration and diversity by providing the team with clear direction, objectives and guidance to enable them to perform their duties responsibly, effectively and efficiently. Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed. VA/2018/B5109/

3 Service delivery and quality assurance Work with national stakeholders and/or beneficiaries in the design and development of individual Projects, including development of related matrixes of responsibilities. Monitor agreements, budgets and expenditures, ensuring qualitative reporting processes required by the Donor and/or national stakeholders. Provide Programme oversight and ensure informed decisions and governance, aligned in integrated and unified approach across individual Projects. Submit reports and critical issues to the Head of Programme and/or Operations Centre Director to drive further implementation processes and business development planning. Partnership, networking and advocacy Build and strengthen strategic partnership with the Donor and national stakeholders through active networking, advocacy and effective communication of UNOPS competencies in project service delivery and management. When required, and in the context of cultivating long-term opportunities with the Donor, represent UNOPS in discussions with existing and new beneficiaries, including negotiating project implementation terms in line with UNOPS policies. Knowledge management and innovation Participate in the relevant Communities of Practice Actively interact with PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System. Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies Complete lessons learned as per reporting format Incorporate lessons learned from others as per planning format Personnel Management: Lead and motivate Programme teams Ensure that behavioural expectations of team members are established Ensure that performance reviews are conducted Identify outstanding personnel and bring them to the attention of the OC Director Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff) Select, recruit and train team as required 4. Required Selection Criteria a. Education Advanced University Degree preferably in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline is required. University Degree (bachelor s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline, may be accepted in lieu of the advance university degree. b. Work Experience Five years (or more based on academic credentials) of progressive experience in project/programme development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations is required. Experience in dealing with the ministries, high level stakeholders and donors is an asset Experience of developing and implementing projects/programmes at the country and/or regional level is an asset c. Certifications PRINCE2 Foundation and PRINCE2 Practitioner Certification Preferred Complete the UNOPS Project Management Foundation course (within one year after signing this TOR) VA/2018/B5109/

4 d. Language Requirements Fluency in Serbian and English is required e. Driving License Driving license and ability to travel independently is required f. Core Competencies Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. VA/2018/B5109/

5 Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Submission of Applications Qualified candidates may submit their application, including a Curriculum Vitae and Cover Letter to UNOPS via UNOPS Jobs at following link: Kindly note that this is a local position open to nationals of Serbia and to individuals who have a valid residence/work permit. Additional Considerations Please note that the closing date is midnight Copenhagen time Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be notified. Qualified female candidates are strongly encouraged to apply. Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. For more information on UNOPS, please visit the UNOPS website at VA/2018/B5109/