GETTING STARTED IN DENMARK

Transcription

1 Spring semester 2014 GETTING STARTED IN DENMARK Orientation and registration AU, International Centre Ms Anne P. Langer, International Coordinator, Mr Michael Winther, Head of IAS, Getting started

2 Welcome to International Centre! Dale T Mortensen-building Dale T. Mortensen ( ) Nobel Prize in economics,

3 International Academic Staff services 6 employees, 3 student assistants Central service for all international academic staff and guests at AU Non academic, non-contractual issues Legal issues (residence permits, work permits etc.) Relocation issues Registration upon arrival Settling down also with family Going abroad on research stay Social and cultural programmes and events 3

4 Practical information, tax, housing, living in Denmark etc. Facebook International PhD Students and Staff at AU PhD House Activity Group at Aarhus University Aarhus University 4

5 International Centre International Students and Staff Service (Help desk, general enquiries): Monday Friday 10h00-14h00 Address: Høegh Guldbergs Gade 4 Building 1650, 8000 Aarhus C ias@au.dk Phone: (+45) To make an appointment: ias@au.dk 5

6 Part B Part A AARHUS Agenda for this morning 9:00-9:15: Sign-Up at the International Centre 9:15-10:15: Welcome and Orientation What you need to know as newly arrived international AU-employee 10:15-10:30: Transportation to the International Citizen Service 10:30-11:00: Welcome to Denmark by Ms Louise Bach-Nielsen What you need to know as newly arrived international AU-employee 11:00-(12:00) Registration at public authorities 6

7 Introduction Day at AU Introduce all new employees to AU 7 April from 9am to 2pm in Aarhus 7 June from 9am to 2pm in Aarhus Meet the senior management team at AU Receive a guided tour around the University Park University's overall strategies and values Rules and guidelines for employees at AU Opportunity of creating your network of colleagues Further information and sign-up: 7

8 Welcome Package Notice: Extra info-sheets Free ticket to Aarhus Museum of modern Art, AROS! 8

9 Survival kit! International employee at AU 9

10 Find your way around campus Maps in your Welcome Package Online interactive map App: AU Find 10

11 The need to know stuff! 11

12 Non-EU/EEA citizen: Residence cards with biometric features Re-entry permit is necessary if you leave Denmark before you receive the residence card Extension: Remember to apply for an extension, before your permit expires New position at AU? It might require a new permit Please contact your HR-partner or us See: 12

13 Public health care insurance Resident in Denmark for less than 3 months: Non-EU/EEA citizen: No coverage Take out private insurance EU/EEA citizen: Covered if you have a European Health Insurance Card (EHIC) Order EHIC: Contact Citizen service in your home country Resident in Denmark for more than 3 months: Non-EU/EEA citizen: Covered (upon registration at public authorities) EU/EEA citizen: Covered (upon registration at public authorities) Travelling in Europe (EU/EEA): Get a European Health Insurance Card. Contact Citizen service (or ICS) in your Danish municipality to order a EHIC 13

14 Coverage by AU insurances while working at AU? AU Employee: AU covers you in case you sustain an injury on the job Guest at AU: Not necessarily covered in case of injury at AU. You should take out a private third-part/liability insurance (full time) and private full time accident insurance Insurance covering travel on official business You are covered against acute illness while working abroad for AU (Notice: You are not covered during holidays!) Ask for the AU Travel Insurance Card send an to Rejser@adm.au.dk See 14

15 Working hours 37 hours a week = full time position Usually you are not entitled to overtime pay Normally half an hour paid lunch break is included in the 37 weekly working hours 5 weeks of paid holiday, except from first year of employment where your holidays are unpaid Sickness: Normally full pay during sickness Sickness of children: Paid leave for the first two days of sickness of a child 15

16 Danish Courses International staff members and their spouses are offered free Danish courses at beginners and advanced levels. Courses on campus Aarhus: Full semester courses 2 x 2 lectures pr. week, takes place in the late afternoon or early evening. Next course: Contact: rwrn@adm.au.dk Intensive course: 2 weeks, Monday to Friday from 8:30-12:30. Date: 2 13 June. Note: You need to apply for a referral See : or 16

17 Newcomers guide to AU 17

18 Salary & Payslip If you have questions regarding your salary, please contact: PhD-students: Pay roll office Researchers: Your HR-partner Contact information: Pay slip only available via e-boks! See the guide to Understanding your payslip 18

19 Taxation See: If you have questions regarding your taxation, please contact: Special researcher tax scheme: Your HR-partner Tax info: The Danish tax authority SKAT Phone number: Web: Tax advice: PWC Tax seminar: UIC tax seminar twice a year (March and November) 19

20 HR Department Contractual issues Leave, parental leave Pay roll Policies Working environment Working hours Etc. NOTICE: The HR department is divided in 4 units, one at each Main academic area (ST, HE, BSS, AR) See: medarbejdere.au.dk/en/administration/hr 20

21 Where can I go with my questions? Contract, salary, pension, leave PhD Researcher Guest Graduate School AU HR - Holiday Department Department - Pay slip Pay roll office AU HR See grants provided Researcher tax - HR - Tax info SKAT SKAT SKAT Tax advice PWC PWC PWC Work permit Graduate School AU HR IAS Non-academic issues: School, spouse, family, social life etc. IAS IAS IAS Travel insurance AU Accounts Office AU Accounts Office AU Accounts Office 21

22 Where to find my AU contacts? HR Partners: Graduate schools Pay roll office: AU Accounts Office AU International Centre / IAS 22

23 Nice to know 23

24 Looking for long term accommodation? Here you can find or post advertisements for free if you are seeking accommodation This is Denmark's largest housing portal. Site in English, but most adds are in Danish. Networking: This is often the best opportunity! Introduction to housing in Aarhus: 24

25 Paid Holidays 2014 These days are paid holidays regardless of how long you have been employed: January 1 New Year s Day April Maundy Thursday and Good Friday April Easter Sunday and Easter Monday May 1* Labour Day 16 May Store Bededag (Danish Rogation Day) 29 May Ascension Day 8-9 June Whitsunday and Whit Monday (Pentecost or Pinse) June 5 Constitution Day December Christmas Eve and Christmas Day December 26 Boxing Day 31 December New Year s Eve * Employees can take 1 May off by agreement with their immediate superior if, in their superior s opinion, the work situation permits 25

26 How do I get around Aarhus and DK? Public transport (bus, train, metro) to find connections from A to B Local and regional transport (bus / commuter trains) Buy a 10-trip bus pass ( klippekort ) valid for both regional trains and busses Possible to buy tickets (cash only, no credit cards) on busses, but not on trains Penalty fees: 750 DKK!! National connections (train/bus): (trains) or (bus) Buy tickets in advance (online), seat reservations are recommended Be like a Dane get a bike : 26 Buy at a large supermarket (Føtex, Kvickly or Bilka), app. DKK (cheap)

27 Networking, Socializing, International clubs and associations 29

28 University International Club Meetings every week, all year around Both employees at AU and their spouses are welcome Some of the meetings are HR related, others are cultural events or excursions International Playgroup for children and parents UIC Dinner Club open for all, no sign up! Language training with language partner More information: See the current program in the Welcome Package 30

29 International PlayGroupe (usaually 10h30-12h00) April Venue: The Main Library (Hovedbiblioteket), Møllegade 1, 8000 Aarhus C UIC Dinner Club (usually 17h30-19h30) For next Dinner Club event, see or to gha@adm.au.dk Venue: AU Math Canteen, Ny Munkegade, Building 1536, 8000 Aarhus C. 31

30 PhD House Activity Group The group organizes events of interest to PhDs and postdocs at Aarhus University: Lethal Leadership Tuesday 8 April 15:00-17:00 Registration is necessary: Deadline for registration is 6 April. Games Afternoon Saturday 26 April, 13:00-17:00 Web: Facebook: PhD House Activity Group at Aarhus University 32

31 The Exercise Centre at campus!! Weight and fitness training, training classes! Very low fee! Socialize with your colleagues! Minimum period of employment of 3 months Membership subscription fee DKK /month Spouses and partners may also become members 33

32 Dale s Cafe Monday Wednesday: 09:00-17:00 Thursday Friday: 09:00-23:00 Saturday : 10:00-15:00 International magazines, books etc. Sandwiches, coffee, tea etc. Selection of international beers Note! Discount for PhD-students! 34

33 Transport to International Citizen Service (ICS) We will not take you back to AU, but we will provide you with a map. ICS can call a taxi for you (at your own expenses). Walking distance from ICS to IC is approx. 1.5 km 35

34 Thank you for your attention! Ms Anne P. Langer, International Coordinator, Mr Michael Winther, Head of IAS, 36