Annual Meeting North Central Texas Workforce Board of Directors and North Central Texas Chief Elected Officials

Transcription

1 Annual Meeting North Central Texas Workforce Board of Directors and North Central Texas Chief Elected Officials Friday, January 29, :30 a.m. 11:30 a.m. Ruthe Jackson Center 3113 S. Carrier Parkway Grand Prairie, Texas Call to Order Mickey Hillock and CEO Chair Pro-Tem 1. Welcome and Introductions 2. Declare Conflict of Interest 3. Workforce Update a. Strategic Plan Kay O Dell Enhance Professional Development David Setzer Enhance Business Engagement and Human Capital Development Kent Andersen Improving Organizational Focus Debbie Kosarek Develop an Information Technology Infrastructure Plan Dana Buckholt b. Year End Financial Report Randy Richardson c. Monitoring and Audit Reports Debbie Kosarek d. Performance and Operations Dana Buckholt and Michael Nicholas e. Membership Report Kay O Dell 4. CEO Action Items a. Nominate and Elect a Lead Chief Elected Official and an Alternate Lead Chief Elected Official 5. Other Business Adjourn In accordance with the Americans with Disabilities Act, we invite all attendees to advise us of any special accommodations due to disability. The meeting place is accessible to persons with disabilities. If assistance is needed to participate, please call the office of Workforce Solutions for North Central Texas at (817) Please submit your request as far as possible in advance of the meeting you wish to attend.

2 Agenda Item #1 Welcome and Introductions New Workforce Board Members: Dr. Jason Gomez Dr. Jason Gomez serves on the board as a representative for Secondary Education. Jason has been with Terrell ISD for 2 ½ years and is the Deputy Superintendent. Jason received his B.S. Church Ministry from Southwestern Assembly of God University and Ed.D Education from the University of North Texas. Aaron Thibault Aaron Thibault serves on the board as a representative for Private Sector in Collin County. He is the Vice President of Product Development & Executive Producer for Gearbox Software, LLC in Plano, Texas. Aaron also works with Baylor University in Waco, Texas on creation and co-teaching videogame focused curriculum for software engineering and digital media programs. He received his B.S. in Radio-Television-Film from the University of Texas at Austin.

3 Agenda Item #2 - Declare Conflict of Interest Board Members and Chief Elected Officials must acknowledge all possible conflicts included in this agenda, and declare each. Board Members and Chief Elected Officials must abstain from discussion and voting on each action item identified that constitute real or apparent conflicts of interests. This process allows the Secretary to record your intentions in advance.

4 Agenda Item #3a Monitoring and Audit Reports Strategic Plan Enhance Professional Development Develop an in-depth career progression flowchart that creates career pathways within the Workforce Development department. Develop and expand on training in the Workforce Development Department as it relates to entry level, upward progression, supervision level, manager and senior manager positions. Identify emerging skill sets that redefine how we advertise our career opportunities as the relate to WIOA and the changing face of the future workforce. Enhance Business Engagement and Human Capital Development Create a seamless and effective processes to enable the business development staff and the contractor to provide timely and quality services to targeted businesses in the region. All business development staff will have a full comprehension of, and practical capabilities with the Skills Development Fund (SDF) process and the ability to articulate the benefits of the SDF to targeted business leaders in any forum. Increase capacity, visibility, and value among targeted industries in the region. Retain and grow our business base. Improve Organizational Focus Establish and implement a project governance system that will utilize defined criteria that aligns with the Board s mission, vision, and values to focus on the selection, prioritization, and implementation of Board level projects. Develop written charter that clearly defines the purpose, role, responsibilities, and lines of authority of each unit so the right people can be included in decision making. Craft and institutionalize a decision making/communication plan that includes expectations and modalities. Develop an Information Technology Infrastructure Plan Develop/implement equipment replacement strategy that will effectively manage risk. Have a well maintained and supported infrastructure, which includes hardware, software, and support resources.

5 Agenda Item #3b Year End Financial Report FY2015 Funding Summary by Grant FY 2015 Budget FY 2015 Unallocate Carry Over Funds Available * FY 2015 FY 2015 Grant Funding Source Budget Expenditures Balance d Funds for FY 2016 WIOA Department of Labor\TWC Pass Through 13,540,000 12,280,000 1,260, ,000 1,560,000 Department of Health and Human Child Care Services\TWC Pass Through 43,240,000 37,380,000 5,860, ,000 6,550,000 SNAP Department of Agriculture\TWC Pass 1,220,000 1,220, ,000 30,000 TANF Department of Health and Human Services\TWC Pass Through 3,700,000 3,590, ,000 60, ,000 ES Department of Labor\TWC Pass Through 750, ,000 30,000 60,000 90,000 TAA Department of Labor\TWC-Pass Through 1,260, , ,000 10, ,000 H-1B Department of Labor 900,000 1,000,000 (100,000) 0 (100,000) Other Various State and Federal Sources 340, , , , ,000 Total 64,950,000 56,920,000 8,030,000 1,430,000 9,460,000 * Budget includes funding for both the Board, its staff, and centralized functions plus funding for the Board's subrecipients Page 1 of 2

6 Agenda Item #3b Year End Financial Report FY 2015 Expenditures by Organization Workforce Board, Staff, and Centralized Functions FY 2015 Expenditures per Budget Category Page 2 of 2

7 Agenda Item #3c Monitoring and Audit Reports

8 Agenda Item #3c Monitoring and Audit Reports

9 Agenda Item #3d - Performance and Operations BCY15 YEAR END FINAL RELEASE SEPTEMBER 2015 MONTHLY PERFORMANCE REPORT (MPR) OVERVIEW NARRATIVE According to the Final Release of the Year End BCY15 September 2015 Monthly Performance Report (MPR), the North Central Texas Workforce Development Board (NCTWDB) achieved a Positive Performance (+P) status or a Meeting Performance (MP) status within nine (9) of the nine (9) formally contracted performance measures. Reemployment & Employer Engagement Performance Measures The Claimant Reemployment within 10 Weeks performance measure experienced a Meeting Performance (MP) status on the Final Release of the September 2015 Monthly Performance Report (MPR). Of the 38,707 monetarily eligible initial claimants (that became monetarily eligible from July 1, 2014 to June 30, 2015) who are subject to work search requirements, 20,246 became reemployed within 10 weeks of the date their claim was first determined monetarily eligible, which is equivalent to a 52.31% performance rate. Also, the Claimant Reemployment within 10 Weeks performance measure experienced 0.30% point increase from August 2015 (52.01% current performance; % of Target) to September 2015 (52.31% current performance current performance; % of Target). As of August 2015, the Number of Employer Job Openings Filled performance measure has been discontinued. Therefore, this performance measure will be removed from all performance reporting documents. The Employer Workforce Assistance performance measure experienced a Positive Performance (+P) status on the Final Release of the August 2015 Monthly Performance Report (MPR). 8,781 employers received a qualifying service from October 1, 2014 to September , which is equivalent to % of an incremental Target for September 2015 (8,236 employers served), which represented a 1.63% point decrease from August 2015 (8,349 employers receiving a qualifying service; % of an incremental target). BCY15 Year End Final Release September 2015 Monthly Performance Report Overview Narrative 1

10 A qualifying service consists of the following services: job postings, providing specialized testing to job seekers on behalf of an employer, performing employer site recruitment, job fairs, providing employer meeting or interview space, providing customized or incumbent worker training, entering into a subsidized/unpaid employer agreement, providing Rapid Response services, Job Development (if recorded with a valid UI Tax ID), and other services provided to employers for a fee. Common Measures At the Final Release of the September 2015 Monthly Performance Report (MPR), the Staff Guided Entered Employment performance measure continued to experience a Positive Performance (+P) status. The Staff Guided Entered Employment performance measure completed the BCY15 performance year at 80.36% current performance and % of Target. Also, the At Risk Employment Retention performance measure experienced a Meeting Performance (MP) status on the Final Release of the September 2015 Monthly Performance Report (MPR). The At Risk Employment Retention performance measure ended the BCY15 performance year at 80.92% current performance and % of Target. The Total Job Seekers Educational Achievement performance measure continued to experience a Meeting Performance (MP) status on the Final Release of the September 2015 Monthly Performance Report (MPR). The Total Job Seekers Educational Achievement performance measure finished the BCY15 performance year at 81.52% current performance and % of Target. The WIA Youth Placement in Employment/Education performance measure experienced a Positive Performance (+P) status on the Final Release of the September 2015 Monthly Performance Report (MPR). The WIA Youth Placement in Employment/Education performance measure completed the BCY15 performance year at 74.38% current performance and % of Target. Finally, the WIA Youth Literacy/Numeracy Gains performance measure continued to experience a Positive Performance (+P) status. Also, the WIA Youth Literacy/Numeracy Gains performance measure finished the BCY15 performance year at 63.21% current performance and % of Target. BCY15 Year End Final Release September 2015 Monthly Performance Report Overview Narrative 2

11 Program Participation Performance Measures The Choices Full Work Rate All Family Total performance measure continued to experience a Meeting Performance (MP) status on the Final Release of the September 2015 Monthly Performance Report (MPR). Of the 192 participants/customers in the performance population, 98 participants/customers met their required participation hours through paid employment. Also, the Choices Full Work Rate performance measure experienced a performance increase from August 2015 (50.51% current performance; % of Target) to September 2015 (51.16% current performance; % of Target), which was equal to a +0.65% point increase. According to the Final Release of the September 2015 Monthly Performance Report (MPR), the Average # Children Served Per Day Combined performance measure experienced a Meeting Performance (MP) status. The average children served per day in child care was 5,230 (96.94% of Target) for the BCY15 performance year. Ranking Data According to the Final Release of the Year End BCY15 September 2015 Monthly Performance Report (MPR), the North Central Texas Workforce Development Board (NCTWDB) is ranked 21 st of 28 Boards and 4 th of 7 Large Boards with an average rank of per formally contracted performance measure. BCY15 Year End Final Release September 2015 Monthly Performance Report Overview Narrative 3

12 BOARD SUMMARY REPORT - CONTRACTED MEASURES BOARD NAME: NORTH CENTRAL BOARD CONTRACT YEAR 2015 YEAR END REPORT Source Notes Status Summary With Positive Performance (+P): Meeting Performance (MP): With Negative Performance (-P): % +P & MP Contracted Measures % Measure Status % Current Current EOY Current Prior Year 2 Years YTD Num Target Target Target Perf. End Ago YE QTR 1 QTR 2 QTR 3 QTR 4 YTD Den From Reemployment and Employer Engagement Measures TWC TWC Claimant Reemployment within 10 Weeks 20,246 MP % 50.10% 50.10% 52.31% 50.18% 50.35% 55.55% 50.12% 52.39% 51.04% 7/14 6/15 38,707 # of Employers Receiving Workforce Assistance P % 8,236 8,236 8,781 7,566 8,304 3,508 3,592 4,256 4,141 10/14 9/ Common Measures - Outcomes TWC LBB-NK LBB-NK DOL-C DOL-C Staff Guided Entered Employment 4,039 +P % 71.30% 71.30% 80.36% 77.40% 77.34% 78.84% 80.26% 78.45% 84.34% (State Reporting) 5,026 10/13 9/14 At Risk Employment Retention 10,958 MP % 78.00% 78.00% 80.92% 79.48% 80.20% 80.07% 80.88% 81.75% 81.09% 4/13 3/14 13,541 Total Job Seekers Educational Achievement 516 MP % 81.40% 81.40% 81.52% 82.40% 79.09% 85.23% 83.19% 76.92% 81.97% 10/13 9/ WIA Youth Placement in 151 +P % 69.00% 69.00% 74.38% 67.48% 65.93% 72.22% 80.00% 70.31% 75.47% 10/13 9/14 Employment/Education 203 WIA Youth Literacy/Numeracy Gains 67 +P % 58.00% 58.00% 63.21% 78.99% 71.75% 72.73% 57.14% 52.63% 63.64% 7/14 6/ Program Participation Measures TWC TWC Choices Full Work Rate - All Family Total 98 MP % 50.00% 50.00% 51.16% 49.62% 43.30% 50.16% 48.14% 52.18% 54.16% 10/14 9/ Avg # Children Served Per Day - Combined 1,364,923 MP 96.94% 5,395 5,395 5,230 5,793 6,162 5,157 4,994 5,420 5,344 10/14 9/ To Performance Analysis & Reporting - MPR 4.0 Page 1 of 1

13 Number of Boards at -P DOI Home: Performance northcentral North Central Overview Dashboard EOY 2015 Report Formally Contracted Measures Alpha Sort Select: YTD Rolling By the Numbers 44.44% 11.11% -P <95% MP <97.5% 96,977 8,781 Job Seekers Served Oct Sep 2015 Employers Receiving Workforce Assistance Oct Sep % MP >=97.5% +P >105% 5,230 Average Children Served per day Oct Sep ,189 Job Seekers Entering Employment after exiting Oct Sep 2014 Measures M - Monthly Measure Q - Quarterly Measure Percent of Current Target Percentage Point Change from Prior MPR Number of Consecutive Mth/Qtr at -P * Claimant Reemployment within 10 Weeks M % Number of Employers Receiving Workforce Assistance M % Staff-Guided Entered Employment - State Reporting Q % At Risk Employment Retention Q % Total Job Seekers Educational Achievement Q % WIA Youth Placement in Employment or Education Q % WIA Youth Literacy/Numeracy Gains Q % Choices Full Work Rate - All Family M % Average # Children Served Per Day - Combined M 96.94% 0% 50% 100% 150%

14 Agenda Item #3e Membership Report Collin County 9 Seats Plano, Frisco, McKinney Private Sector - 6 Post-Secondary Educ. - 1 Vacancy 2 Denton County 9 Seats Denton, Frisco, Carrollton Private Sector 3 Post-Secondary Ed - 1 Organized Labor - 1 Vacancy 4 Ellis County 2 Seats Economic Development 1 Private Sector 1 Somervell County 1 Seat Vacancy 1 Wise County 1 Seat Vacancy 1 Regional 6 Seats Labor DARS HHSC TWC Literacy Adult Basic Education Erath County 1 Seat Community Based Organization 1 Hood County 1 Seat Private Sector 1 Hunt County 2 Seats Private Sector 1 Vacancy 1 Johnson County 2 Seats Vacancy 2 Kaufman County 2 Seats Private Sector 1 Secondary Education 1 Navarro County 1 Seat Private Sector 1 Palo Pinto County 1 Seat Community Based Organization 1 Parker County 2 Seats Community Based Organization 1 Vacancy 1 Rockwall County 1 Seat Private Sector 1

15 North Central Texas Workforce Board Attendance For Previous 10 Meetings (as of November 10, 2015) NAME COUNTY 28-Jan Mar May Jul Sep Jan May Jul Sep Nov-15 Meetings Attended % Ananthaswamy, Meera Denton P P P P P P E P E E 7 70% Barnett, Larry Ellis P E P A P E E P P 5 56% Bristol, David Collin P P P P P E P P P P 9 90% Evans, Chip Parker P 1 100% Grand-Lienard, Edward Rockwall P P P E P A A A E E 4 40% Greer, Rolanda Collin P A P P P E P E P P 7 70% Harris, Roger Collin P P P P P E P P P E 8 80% Henderson, James At Large P P P P P P P E P P 9 90% Hill, Robert Collin P A P A A P A P A P 5 50% Hillock, Mickey Navarro P P E P P P P E P A 7 70% Hinojosa, Mike Denton P A E P A P P P 6 75% Huffaker, Lisa Palo Pinto P P P P P P A P P P 9 90% Kihl, Brenda Collin P P P P P 5 100% Klement, Emily Denton P A P P P A E 4 57% Lane, Roselyn Hunt P P P P P P P P P P % Lawniczak, Ada Denton P P E P P P P E E E 6 60% Longacre, Carol P 1 100% McCune, Scott At-Large P P P E E E P E P A 5 50% McGowan, Michael Hood P A P P E P P E E P 6 60% Smitherman, Ron E 0 0% Suguitan, Jennifer Collin P P P P P 5 100% Tidwell, Carlton Kaufman P P E P P P P P P P 9 90% Tietjen, Catherine Parker P P P P E P P P P P 9 90% Wakeland, Debra Ellis P P E A P P P E P E 6 60% Weldon, Kenny Erath P A E E P P P E E P 5 50% Woolbright, Earl At-Large (TWC) P P P E P P P P P P 9 90% Zweig, Elaine At-Large P E E E P E P P E P 5 50% TOTAL PRESENT Total Board Members NA = not on Board P = Present A = Absent E = Excused Absence

16 Agenda Item #4 Action: Nominate and Elect a Lead Chief Elected Official and an Alternate Lead Chief Elected Official Collin County Judge The Honorable Keith Self Denton County Judge (Alt. Lead CEO) The Honorable Mary Horn Ellis County Judge The Honorable Carol Bush Erath County Judge The Honorable Tab Thompson Hood County Judge (Lead CEO) The Honorable Darrell Cockerham Mayor, City of Plano The Honorable Harry LaRosiliere Mayor, City of Carrolton The Honorable Matthew Marchant Mayor, City of Frisco The Honorable Maher Maso Mayor, City of McKinney The Honorable Brian Loughmiller Mayor, City of Denton The Honorable Chris Watts Hunt County Judge The Honorable John Horn Johnson County Judge The Honorable Roger Harmon Kaufman County Judge The Honorable James Bruce Wood Navarro County Judge The Honorable H. M. Davenport Palo Pinto Count y Judge The Honorable Judge David C. Nicklas Parker County Judge The Honorable Mark Riley Rockwall County Judge The Honorable David Sweet Somervell County Judge The Honorable Danny L. Chambers Wise County Judge The Honorable J.D. Clark

17 Agenda Item #5 Other Business Bylaws, Section 9. Conduct of Meetings When the Chair calls for Other Business or New Business, a Board member may make a motion to place an item on the Board s next meeting agenda. The motion must receive a second. If a second is made, the Board shall vote on it. It shall take a majority of the Board to approve adding it to the Board s next meeting agenda. These steps are to ensure compliance with the Texas Open Meetings Act.