Office Manager. Candidate Information Pack

Transcription

1 Office Manager Candidate Information Pack

2 Award winning global design firm seeks charismatic office manager. Salary Hours Job Negotiable depending on experience 21+ (core + flexible) Broadway Malyan is a global architecture, urbanism and design practice dedicated to creating cities, buildings and places that will provide a lasting legacy. Through a shared design ethos, we work together to create places with a strong sense of identity where people and communities want to live, learn, shop, work and relax. We re seeking an enthusiastic and experienced Office Manager to be an integral part of the studio s senior management team. This is a great opportunity to join a global architectural and urbanism practice based in the heart of Manchester with ambitious growth plans for the future both in the UK and overseas. We design cities, buildings and places with a strong sense of identity and place. We have a great team of talented designers who would value the support of an Office Manager with the studio s day to day operational, financial and administrative requirements. Growing the practice is a top priority, so assistance with our business development activities to win new work is also an important aspect of the role. Harry Hoodless Regional Board Director

3 Creating a positive client experience Every day we push the boundaries to create value for our clients and form long standing relationships built on integrity and trust. We believe this role is important in creating positive experience for our clients and contacts, so will be responsible for: Welcoming guests to the studio Managing and providing hospitality experience for studio guests Answering incoming telephone calls Keeping the public areas of the studio presentable Taking bookings for conference rooms and arranging meetings Organising beverages and catering for meetings #We are collaborative colleagues

4 Contributing to an effective and efficient studio A key objective for our Office Manager is to optimise our operational performance as a studio by ensuring all our financial, administrative and compliance processes are managed effectively. We need someone who is financially astute and prides themselves on their attention to detail who has previous experience of: Assisting with the studio budget, purchase orders and debt management Managing financial data on digital systems Assisting with contract preparation including liaising with in house legal team Assisting in the management of studio audits such as ISO9001 and Undertaking document control responsibilities Uploading and downloading project information from third party websites and maintaining drawing registers Maintaining adequate supplies, stationery and functioning IT equipment Conducting risk assessments, health and safety, fire marshalling and first aid Resolving building problems and insurance claims Liaising with building manager and studio facilities Undertaking studio fire marshal duties Booking travel and accommodation #We are creative thinkers

5 Supporting our ambitions for growth Broadway Malyan is an award-winning architectural and urbanism practice dedicated to creating cities, buildings and places with a strong sense of identity in countries all over the world. Our Manchester studio works across a number of sectors including residential, education and urban design with clients both in the UK and overseas. As a team, we are constantly balancing our commitments to our clients whilst seeking out new opportunities that will help us achieve our growth targets. This role will be critical in helping the team raise their profile and win new business through assisting them with the following business development activities: Co-ordinating events and business related social activity Liaising and organising meetings with existing and prospective client contacts Working with our Group Marketing team on communication materials and events Assisting with the preparation of bid submission documents Managing the bid tracker and alerting the senior team to key deadlines Updating clients and contacts database Identifying regional/local networking events #We are responsible placemakers

6 Creating a great place to work We want to provide all our colleagues with a fulfilling career in a positive, creative working environment. We want everyone who has the opportunity to work for Broadway Malyan to have a positive experience and as our Office Manager your open and approachable personality and interpersonal skills will help us to create a great place to work. The position will involve a number of HR responsibilities: Welcoming new starters and conducting their studio induction Coordinating staff photos and CV s and update relevant systems Maintaining accurate contracts for agency staff Maintaining accurate staff plan, telephone lists, and staff movement notes Co-ordinating work experience placements #We passionate people

7 Essential Skills Excellent computer literacy skills in Word, Excel and Outlook with knowledge of Adobe Creative Suite desirable, but not essential. Excellent administrative, organisational and time management skills Ability to prioritise tasks and work under pressure Good health and safety, first aid and fire drill knowledge Confidence to influence others and motivate a team Ability to work independently as well as part of a team Flexibility and adaptability to changing workloads A problem-solving approach to work Project management skills Excellent interpersonal, oral and written communications skills #We are insightful innovators

8 Application and Recruitment Process If you are a collaborative, confident individual with strong interpersonal and organisational skills who is looking for a role you can make your own, then please send your CV with a covering letter to: recruit@broadwaymalyan.com quoting the job title in the subject line. The closing date for applications is 1st November 2018