Job Description : Trainee Estates Officer

Transcription

1 Job Description : Trainee Estates Officer Waverley is an ambitious authority, committed to being one of the leading Councils in the country at a time of major change by developing a high performing, highly engaged staff team to share the organisation s values and deliver our corporate objectives. JOB DESCRIPTION Job title: Service: Team: Location: Reporting to: Responsible for: Trainee Estates Officer Customer and Corporate Services Estates and Valuations The Burys, Godalming, Surrey, GU7 1HR Estates and Valuations Manager N/A OUR ORGANISATIONAL VALUES Openness Excellence Fairness Team Work Taking Ownership In Waverley we value openness and honesty where communication is clear and constructive and actions are transparent. In Waverley we value excellence, working in a consistent and professional way to achieve the highest standards possible, taking the time to recognise and celebrate success. In Waverley we value fairness and respect, working with integrity to ensure that everyone is treated well and has equal access to the opportunities available. In Waverley we value team work and collaboration, with approachable staff actively contributing to our shared corporate goals. In Waverley we value taking ownership, where everyone feels personally committed to issues at hand and is working towards a positive outcome PRINCIPAL PURPOSE OF THE ROLE The overall purpose of the job is to undertake professional property management work with an emphasis on undertaking rent reviews, lease renewals and valuations. To work to provide professional guidance on technical matters to colleagues and Council Members. 1 P a g e

2 To play a supporting role in managing and developing the Council s property assets in accordance with the Council s Corporate Property Asset Management Strategy. MAIN DUTIES AND ACCOUNTABILITIES To undertake relevant qualifications and gain appropriate experience to become professionally qualified within three years of appointment. Undertaking valuations and negotiations (including, where appropriate, instructing and consulting with appointed consultants) for all purposes relating to:- o Acquisitions, disposals and appropriations: o Lettings and hiring together with renewals and reviews o Granting or taking of any rights of any description in or over land. o To maintain and update the property records database. Supporting the requirement that the Council s total property holding is fully utilised to the best advantage in line with current best value and property strategy requirements. Taking action against encroachments on Council land in consultation with the Estates and Valuation Manager. Dealing with all enquiries concerning the possible sale or letting of Councilowned land and offers to sell or lease to the Council. Reviewing and reporting on property which may be surplus to Council requirements. Preparing plans, reports or briefing notes. Providing valuation and property management advice to Services as requested. Undertaking valuation work involved in asset valuations, viability studies and estimates. Carrying out inspections of properties and sites, preparing plans and surveys, including site work. Contributing to the delivery of the Property Asset Management Strategy To support the progressing of development opportunities requiring the coordination of external consultants and/or liaising with major commercial organisations. To carry out any duty reasonably required by the Head of Customer and Corporate, IT and Office Services. Business Continuity Play a pivotal role in business continuity planning and should the need arise assist in ensuring business recovery of key service provision in a 24 hour window. Health and Safety Comply with all Health and Safety legislation for your area of work, ensuring that risks are identified, managed and monitored as required DIMENSIONS OF THE ROLE 2 P a g e The Trainee Estates Officer is involved in the management of a property investment portfolio worth in excess of 7.5 million pounds including rent reviews, lease renewals and in general management matters. The role whilst office based necessitates travel for site visits and training or CPD events.

3 AREAS OF ACCOUNTABILITY/PROBLEM SOLVING DECISION MAKING / SCOPE FOR IMPACT Willingness to undertake professional or academic qualifications where relevant. When relevant undertake the RICS Assessment of Professional Competence (APC) dependent on professional work experience and education ( it is expected that the post holder will start their diary of experience and become familiar with competency requirements from commencement) Within these specified periods of times will be able to demonstrate the following: 3-6 months have a basic knowledge of surveying work, rent review & lease renewals and licences and fully support and understand the administration function. Be competent to undertake independent site inspections and basic valuations months Undertake Rent review & lease renewal negotiations months To be forward thinking with advanced negotiation skills and able to understand complex lease matters. To ensure that all work undertaken by the Estates Services section is carried out in accordance with Committee resolutions and Council policy. PLANNING/ORGANISING/CONTROLLING Commercial property portfolio Valuations process CUSTOMERS AND CONTACTS INTERNAL Officers at all levels in all departments and Elected Members EXTERNAL Members of the public, external agencies, consultants employed by Waverley, members of other Councils. SERVICE/TEAM STRUCTURE 3 P a g e

4 Head of Customer and Corporate Services Estates and Valuations Manager Estates and Valuations Officer (AW) Estates and Valuations Officer (LG) Estates Trainee 4 P a g e

5 PERSON SPECIFICATION Candidates must be able to fully demonstrate all essential criteria within their application form to be shortlisted for this role. PERSON SPECIFICATION ESSENTIAL CRITERIA HOW ASSESSED DESIRABLE CRITERIA HOW ASSESSED QUALIFICATIONS/ EDUCATION / TRAINING / EXPERIENCE Educated to A level or equivalent standard (e.g. BTEC, HND) A/C Able to work with little supervision I KNOWLEDGE /TECHNICAL SKILLS Willingness to undertake training for RICS membership. Part of full qualification Knowledge of Safeguarding /C COMMUNICATION Good writing skills. Effective verbal presentation skills CUSTOMER SERVICE Understanding of and commitment to promoting equality and diversity in service delivery and employment I Ability to provide valued service to internal and external customers TEAM WORKING Effective team player. I MANAGING SELF AND OTHERS Ability to work organize and prioritise workload CAN DO APPROACH / ACHIEVING RESULTS Ability to demonstrate a positive and pro-active approach SPECIAL For business continuity A 5 P a g e

6 REQUIREMENTS purposes you are required to have access to the internet at home via broadband on a PC, laptop or tablet. Item Full and valid driving licence and use of a car during working hours A/C How assessed A = Application CV/Personal Statement C = Certificates/professional Registration D = DBS police check E = Exercise I = Interview M = Medical assessment For Official Use only Job title: Trainee Estates Officer Post no: CC01 Service: Customer and Corporate JE score: 219/231 Services Team: Estates and Valuation Pay band: 9/8 Location: The Burys Position type: Full time Godalming, (if part time, working 37 Hours/ Five day week Surrey GU7 1HR pattern) Competencies: Communication: 2 (level 1 4) Customer Service: 2 Team Working: 2 Managing Self and Others: 2 Can do approach/results 2 REVIEWED BY: David Allum Aug 2017 CHECKED IN: LAST UPDATED: Employee Services this? Add date DATE: DATE: Aug P a g e