Role Description Confident people working together for our future

Transcription

1 Role Description Confident people working together for our future Role details Position title: Program Manager - Regulatory Improvement Position number: EPA Reports to: Manager Regulatory Programs Location: 200 Victoria St Carlton Directorate: Regulatory Practice and Strategy Unit: Regulatory Programs FTE (hrs. per wk): 1.0 FTE, 38 hours per week Tenure: Fixed-term until 30 June 2016 Classification: VPS 5.2 Salary range: $95,572 - $104,650 p.a. Approved by: About EPA Executive Director Regulatory Practice and Strategy Date approved: 3 August 2015 Note: All role descriptions are reviewed annually as part of our performance processes. EPA Victoria is a statutory authority, which was established as part of the Victorian public sector in Our operations are governed by the Environment Protection Act We have offices throughout Victoria and our head office is in Melbourne (Carlton). Our vision is A healthy environment that supports a liveable and prosperous Victoria, and we are passionately committed to protecting Victoria s environment to meet the needs of current and future generations. Our strategic objectives are to deal with past pollution, tackle current environmental issues and shape the environmental future by: informing and educating our clients and the broader Victorian community about environmental law and regulations, our role and jurisdiction and how we can work together setting environmental standards and expectations for all activities supporting our clients and the community to comply with these standards and expectations monitoring compliance with environmental law and standards applying and enforcing the law building higher performance to create environmental leaders to help us improve environmental standards over time. We value our people and work to achieve our culture statement Confident people working together for the future, by living our 10 guiding behaviours, and our values, which are: Collaboration, Innovation, Integrity and Respect. Unit purpose and key objective of the role The purpose of Regulatory Programs Unit is to: manage the implementation of key statutory programs to ensure obligation-holders meet EPA compliance requirements. The team does this by driving compliance through consistently applying EPA s Compliance & Enforcement Policy, gathering and sharing intelligence, auditing, supporting duty-holders and developing their expertise and skills. These programs currently include: National Pollutant Inventory (NPI), Ballast Water, Motor Vehicles, Landfill Levy, Annual Performance Statements (APS), Waste Certificates, Used Packaging and Financial Assurance. The unit has an improvement agenda across several programs and this role will drive and oversee the agenda. The role is responsible for overseeing the delivery of the financial assurance reform implementation and working across the organisation to ensure a viable on-going program is developed; advancing the reform project for waste transport certificates; and supporting other improvement work including in the landfill levy program. It will be part of the unit leadership team, showing leadership across the unit and working closely with the team leaders and staff in the unit. It will work with Strategic partnerships unit to ensure great engagement across relevant stakeholders (internal and external) and ensure the programs and processes are effectively embedded into the delivery of the unit s functions. It will also be hands on in areas such as writing procedures, establishing templates, designing and delivering training and developing performance reporting capability. Key relationships and resources Is there a Service Level Agreement (multiple reporting lines or specific dependencies)? Yes: No

2 Key relationships: Internal: Regulatory Programs staff, Strategic Partnerships, Environmental Regulation directorate, Development Assessments, Policy & Regulation, Finance, Applied Science Group, Legal Services, Operations Strategy, Operations Capability, Corporate Strategy and Governance and Customer Service External: Relevant duty-holders, Government bodies (Victorian and interstate), the waste industry and community stakeholders Organisational responsibilities (for all EPA non-management roles) Culture, values and EPA policies, procedures and standards You will be required to support EPA to be an ethical and effective organisation, and a great place to work by: collaborating with your colleagues and taking responsibility for your actions aligning your behaviour with EPA s culture statement, guiding behaviours and values, and the VPS values complying with all approved EPA policies and procedures taking reasonable care for your own health, safety and wellbeing, and the safety of all people at our worksites acting in an environmentally responsible manner. Success in this outcome will be Self-evaluation and manager s assessment, during performance processes (eperformance), participation in required training and feedback from applicants and colleagues. Key accountabilities of this role (linked to standards and measures) The key accountability areas describe the main outcomes this role is expected to achieve. The link to standards and broad measures describes the level of responsibility this role holds in relation to each accountability area, and how success in the accountability will be measured, in broad terms. The primary category of work for this role is: Policy and Projects. The main sub-category of work is: Operational Service Delivery. Key Accountability Areas (Outcomes) Contribute to the development of a constructive culture within the unit and participate in the development of the broader EPA s constructive culture by: Demonstrating EPA s guiding behaviours Involvement in OCI and People Matter Survey Actively contributing to a constructive culture within their team Providing constructive feedback to their unit members and colleagues. Contribute to the development of EPA s Corporate Capabilities with the goal of achieving the strategic priorities, by: Applying knowledge and authority - Using knowledge and evidence for authoritative decision making, strategies, priorities and evaluation - Develop and maintain expertise and networks. - Supporting other units. Building strong partnerships - Working to build cooperation to harmonise environmental regulation, fostering contribution and collaboration Transforming into an effective organisation - Contributing to constructive culture, integrated systems and processes - Aligning activities to strategic priorities. Oversee delivery of financial assurance reform implementation and development of viable ongoing program by: Link to standards and broad measures This role is expected to display EPA s guiding behaviours. EPA s OCI circumplex People Matter Survey results Behaviours assessment through eperformance. This role is expected to develop business plans in line with EPA s Strategic Priorities Development, implementation and embedding of process improvement across organisation Improved policies and procedures Feedback from EPA colleagues and external stakeholders Assessment through eperformance with agreed measures. This role oversees and leads programs and projects Page 2 of 5

3 Key Accountability Areas (Outcomes) Overseeing the production of program and project plans with clearly defined objectives and action steps Ensure the overall integrity and coherence of the program, and their inter-dependencies, and any risks and other issues that may arise Ensure the efficient allocation of common resources and skills across the key project areas Managing and mentoring team members in methodology, communications, delivery and providing expert guidance and support to project team to identify risks Leading issue resolution, developing and promoting teamwork Leading reform of waste transport certificates (WTC) by: Leading the WTC reform work, including rescoping of project and identification of other options to achieve desired outcome Ensuring integration with the prescribed industrial waste (PIW) operational reform program Monitoring and reporting on cost (actual vs budget); timelines (actual vs forecast); scope (planned vs actual) and variation to the Project Sponsor and Executive Team Implementing strategies to build buy-in and support from internal and external clients or stakeholders Building and maintaining strong relationships with relevant stakeholders Support the unit improvement agenda, maintain enthusiasm and momentum and drive the team to achieve improvements by: Developing plans in collaboration with the team to ensure success can be achieved Coaching and supporting team members in methodology, communications, delivery and providing expert guidance and support to project team to identify risks Ensuring plans are aligned with the organisation s strategic direction and used to inform future direction Link to standards and broad measures Specific program or project milestones met or exceeded or adjusted based on sound reasoning All project stakeholders clear on their roles and responsibilities Efficient, timely and successful delivery of program or project Elements required for ongoing program developed to high quality and approved This role oversees and leads programs and projects Specific project milestones met or exceeded or adjusted based on sound reasoning Project scope in compliance with all relevent frameworks Credibility among stakeholders Improvements to process efficiency and data quality This role initiates and maintains effective relationships with the objective of gaining cooperation, influencing views and meeting project timelines High levels of communication and a well informed unit Application of specialist knowledge to drive unit improvement agenda Feedback from Manager and Team Decision-making, innovation and communication requirements Decision-making: describes the types of decisions you will need to make in this role, and how you will be expected to make them (i.e. the level of support you will have). Innovation and Originality: describes the degree to which you will be expected to show innovation and originality in this role. Communication: describes the level and nature of communication (verbal and written) required. Decisions may set precedents for peers Develops business plans to deliver on evolving organisational priorities Solutions and thinking may advance organisational innovation or occupational/professional knowledge Creatively develops options in a changing organisational environment Relies on formal and informal communication channels to achieve goals and engages stakeholders to help them identify areas and opportunities for improvement Manages consultation processes including engagement with key stakeholders. Negotiates with stakeholders, peers, industry bodies and other government agencies with the objective of gaining co-operation, influencing views and meeting timelines for delivery of project, service or advice Is influential in negotiations with external suppliers of major services Page 3 of 5

4 Key selection criteria (skills, knowledge and capabilities required) Capabilities required: Leadership Strategic thinking Relationship Building & Stakeholder Management Project Management Problem Solving Communication Translates organisation strategy into meaningful long-term plans and objectives and builds team commitment by demonstrating personal conviction while motivating others to deliver against goals Understands and processes complex information and exercises sound judgment, considering the situation, the issues, the key players, and levels of authority involved. Proposes course of action that further the objectives, priorities and vision of organisation. Strong relationship building and stakeholder management skills with the ability to establish and maintain useful partnerships with people at all levels, through consistent actions, values and communication Demonstrated experience in managing and leading complex projects, managing cross-functional delivery through consultation with key stakeholders to ensure project objectives are met Demonstrated analytical and problem solving skills, with the ability to analyse issues from different perspectives and lead the delivery of practical solutions to deliver strategic objectives. Strong written and verbal communication and negotiation skills with the ability to use formal and informal channels to engage stakeholders and manage consultation processes. Skills and knowledge required: Specialist/technical skills: Knowledge: Qualifications: Mandatory qualifications Desirable qualifications What EPA offers our people Understanding of continuous improvement, business processes and process design. Skills in systems thinking are desirable Understanding of government and the role of a regulator is highly desirable Understanding of the Environment Protection Act 1970 and the waste industry is highly desirable Understanding of risk assessment principles is desirable Relevant tertiary degree or equivalent experience. Experience could be approximately 8 years in a range of fields but with significant involvement in continuous improvement or reform projects/programs. Post graduate qualifications in a continuous improvement, project management, change management, risk management By being part of EPA you can make a real difference to your career, to your work-life balance, to your future and, most importantly, to our environment. You will work with very talented people and be an ambassador for our values respect, integrity, collaboration and innovation. At EPA we provide a broad range of flexible working arrangements, challenging opportunities, personal and professional development, and encouragement to enhance the enthusiasm, performance and achievements of our people. Supporting our people is the key to our success. EPA has a Managing Flexible Working Arrangements policy which includes the capacity to apply for a flexible work location in addition to the Principal Place of Work (PPW). EPA has an active health and wellbeing program, which provides information to raise awareness, and includes a range of activities, such as vaccination programs, a bicycle user group and health checks. EPA is committed to being a preferred employer by fostering and valuing diversity, ensuring equitable and fair treatment for all and respecting and upholding human rights. If you wish to obtain information about this role in an alternative format, please diversity@epa.vic.gov.au. The successful applicant will be employed pursuant to the VPS Workplace Determination 2012, Public Administration Act 2004, the Environment Protection Act 1970, the VPS Code of Conduct, and EPA s policies and procedures. Privacy notification: The collection and handling of information will be consistent with the requirements of the Information Privacy Act 2000 and the Public Records Act Page 4 of 5

5 Acknowledgement of Role Description by Occupant I understand and acknowledge the requirements and conditions outlined in this role description. Signed: Date: Page 5 of 5