Crash Course: CS 58 Pathways to Achieving Excellence in the Compliance Certification. December 4, Marty Smith Sharpe, EdD 1.

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1 CS 58 Marty Smith Sharpe, EdD Accreditation Consultant Former Vice Provost for Planning and Institutional Effectiveness Crash Course: questions feel free to ask Crash Course: view your work from multiple perspectives perfect fit for your institution Marty Smith Sharpe, EdD 1

2 Who am I to say? (CC) Focused Report Response Advice on Strategy: early Narrative Evidence Past and Present Oriented Use future tense if you are planning to remedy a shortcoming and declare partial compliance (at least) QEP is your opportunity to talk about the future Marty Smith Sharpe, EdD 2

3 Standards 1 = Integrity 2 = Core Requirements 3 = Comprehensive Standards 4 = Federal requirements Failure to respond to all components inadequate evidence unnecessary narrative and/or evidence every institution s solution is their own Marty Smith Sharpe, EdD 3

4 People & Process other successful institutional processes right people to the appropriate aspects Build redundancy Writer/ Editor Readiness Audit Outline Narratives List of Evidence Compliance Writing Teams Draft Narratives Obtain Evidence Core Team Finalize Narratives Format Evidence Upload to Online System External Reviewer Marty Smith Sharpe, EdD 4

5 Reviewer Think Like the know your audience translated readily accessible Reviewer Think Like the key decision points of the reviewer plausible case very busy reviewer is also assigned primary reviewer secondary Marty Smith Sharpe, EdD 5

6 Present a narrative and associated evidence in a form that an interested and motivated reader can quickly review and render a judgment organized, clear narrative relevant supporting evidence confused or required to dig failure of the institution to answer all aspects of the standard Reviewers are instructed single theme multi part subordinate phrases qualifiers component elements address all Marty Smith Sharpe, EdD 6

7 Analyze and parse standards has a chief executive officer SCOPE primary responsibility is to the institution not the presiding officer of the board ASPECTS Student support: programs services activities Consistent with mission Intended to: ASPECTS Promote student learning Enhance development of students SCOPE Marty Smith Sharpe, EdD 7

8 SACSCOC Resources Principles of Accreditation ( standards ) Manuals & Handbooks SACSCOC Policies Guidelines Best Practices relates to a particular SACSCOC policy review checklists and rubrics SACSCOC home page Policies and Publications Principles of Accreditation (2012) Resource Manual (2012) Handbook for Institutions Seeking Reaffirmation (2011) Marty Smith Sharpe, EdD 8

9 words policy procedure or process must published has been implemented Also related: follow your own institutional policies evidence that you Appendix A: Resource Manual the perfect chapter tells the institution s story approach avoid a public relations Marty Smith Sharpe, EdD 9

10 the perfect chapter freestanding chapter past present future sections and headers the perfect chapter ODU supported by evidence consistency Within and across chapters opinion regarding integrity expectations created Marty Smith Sharpe, EdD 10

11 Less Than Compliant culture and practices declarative and forthright Principle of Integrity facts as they are outline a remedy non compliance if you see the problem, so can the reviewer. future must specific, clearly articulated plan Marty Smith Sharpe, EdD 11

12 Example: While new Board members typically sign a conflict of interest agreement [cited examples] during their initial orientation, the Board does not have a formal conflict of interest policy. The chair of the Board s Bylaws and Policies Committee has drafted such a policy [cite draft] for consideration and possible adoption at the January 2016 Board meeting. This policy requires that each member of the Board sign a conflict of interest agreement each year. Embed drill through tables ODU Label Table take reviewer to appropriate page highlight of figures to describe processes CR 2.5 IE Marty Smith Sharpe, EdD 12

13 Institutional Effectiveness Campus (if applicable) Distance Learning/Off Faculty oversees the curriculum Minutes Documentation/Evidence early has policy/procedure process and must provide evidence that they policy has been implemented Marty Smith Sharpe, EdD 13

14 follow your own policies Track related standards SACSCOC identify scope appropriately sure Document (Template for CC) Word Document 2016 is current version If you use a vendor for your CC, be sure they have all standards preloaded correctly consistency in voice, formatting, and presentation across sections writer editor should Marty Smith Sharpe, EdD 14

15 not embedded in your culture objective perspective can judge how well your CC holds up under scrutiny Spreadsheets Marty Smith Sharpe, EdD 15

16 Example: Tracking Spreadsheet Example Unit C Presentation Guide.xlsx additions print electronic reports access to evidence print documents access electronically Marty Smith Sharpe, EdD 16

17 required functionality and technical support short and long term benefits Marty Smith Sharpe, EdD 17

18 ease of use Support: free standing web version quality printed version One person orchestrate other duties need to be reassigned elsewhere Marty Smith Sharpe, EdD 18

19 Deadlines are closer than they appear. Get Started!!!!! Marty Smith Sharpe, EdD Accreditation Consultant MartySmithSharpe.com Marty Smith Sharpe, EdD 19