ADDENDUM # FAMU Custodial Service Contract. Questions

Transcription

1 ADDENDUM # FAMU Custodial Service Contract Questions 1. Please clarify the correct time for the pre-bid meeting. On page 9 it is noted as 1:00 PM and on page 10 it is noted as 10:00 am. Which is correct? Response: See ADDENDUM # 1 2. Please clarify the due time for the bid on 6/10/2014. On page 9 the time is noted as 2:30 PM and on page 11 it is noted as 2:00 PM. Which is correct? Response: See ADDENDUM #2 3. On page 18 - Item 2.20 Term of Contract, it states that, "The contract term resulting from the RFP will be negotiable with an option to renew for up to three additional (1) year terms pending mutual consent." Please clarify if this is a one year base term with three (1) year options to renew. Response: Contract period is July 1, 2014 June 30, 2017 with 3 additional (1) year renewal 4. What is the current contract number? Response: C Can you provide the previous bid price tab including successful bidder form the last bid opening? 6. Who is a current contractor providing service at these facilities? Response: Owens, Renz and Lee (ORL) 7. How long has the current service provider had the contract? Response: July 1, 2011 June 30, What is the precise contract value for the most recent twelve month period of each Facility? Is this contract value including the cost of supplies? Response: Annual cost $307, for 3 year term; 4 th year $316,457.72: 5 th year $325,951.46

2 9. Is it possible to get the current supply usages from the current contractor? Response: This is not available 10. Is the scope/size of this bid identical with the current contract? 11. Have there been any changes from the previously awarded contract to current request for bid? 12. Is the contract being bid out due to poor performance from the incumbent contractor? 13. Can you provide us with the square footage per floor type at each location? Response: See 4.0 page 29 Scope of Work 14. Are services required 7 day a week? 15. Is it possible to know the current monthly cost of the current vendor for this contract? Response: This is not available 16. Page 7, section 1.1. Please explain the difference between GSF and NSF. Response: Gross Square Footage (GSF) The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Net Square Footage (NSF) is the area of an individual room or the usable floor area that is assigned to a function in an open area. Net square feet for each room is measured from the inside finished surface of surrounding partitions or enclosing elements and from the outline of the floor area for a space in an open area. 17. Please provide a list of the mandatory pre-bid attendees? Response: See Attachment A 18. Page 10, section 2.4. The University will hold a Mandatory Site Visit and Surveys. Are the attendees of said pre-bid meeting required to perform a site visit and walk the building premises

3 order to submit a proposal? Or are they only required to sign in at the initial pre-bid meeting and in then leave with-out performing a site visit? My notes indicate 14 companies attended the prebid meeting however only 10 companies completed the site visit and surveys as deemed mandatory your RFP. Will these 4 companies be disqualified from bidding? Response: See section 2.4 in RFP # How many janitorial employees are maintaining this facility now? How many hours are said employees working per week? Response: Successful bidder will provide the proper staff level and hours to provide the maintenance to the facility. 20. When the building specs are uploaded to FAMU s website? Response: See Attachment B 21. Will the flooring types be detailed in the building specs? If not, what are the flooring types by square footage? Response: No 22. Page 14, section What is the cost of the required parking permits? Response: Contact FAMU Parking for required parking permits information. 23. May a golf cart (or similar) be utilized to perform services on campus? 24. Page 29, section 4.2., Item A; What are these items? Are they consumables such as: toilet tissue, paper towels, hand soap and trash can liners? Who is the contracted vendor? Are these items to be billed and inclusive of the main contract or in addition to? Response: See Addendum #3 25. If these are consumables and are to be billed inclusive of the main contract, please provide the

4 following information: Occupancy levels of staff, student and visitors (daily) for each listed building (13 locations listed individually). Most importantly item 13, Teaching Gym (Arena). If we are to provide consumables for this location, we will need occupancy numbers, attendance levels and an event schedule for the contract period. If these items are to be billed in addition to the main contract, the above information is not needed. Response: Occupancy levels of staff, students, and visitors are based on student population that changes from semester to semester. The successful bidder will propose the appropriate stock level, support staff and costs to provide services for each event supported. 26. Please provide the Price list which was to be made available at the pre-bid meeting. When we have this list and we have questions, are we still able to ask said questions after the 5/29/14 deadline since this was to be provided at the pre-bid meeting? Response: See Addendum #3 27. SCOPE OF WORK AND OPERATING HOURS o All Locations 1. Confirm this facility is maintained Mon Fri. 2. Are weekends billed extra? Scope of work states as needed. 3. If not billed as extra work, how many weekend days are required per year. 4. When can this facility be maintained? Day or evening. 5. How many people are currently maintaining this location and what are the hours of operations? Teaching Gym 6. Who cleans up during and after events at this facility? Is this billed as extra work? Is a porter to be at each event? Is this billed as extra work? If not billed as extra work, what is the event schedule for the contract period? 7. Is there a more detailed scope of work for this location? Do we clean the seating arena up after events? Can we use a blower? If permissible, can we submit what we believe the scope of work should be for this location? Response: For all locations: 1. Yes, except for official holidays and summer schedules. 2. Yes 3. N/A 4. See section 4.2 (E) and 4-4

5 5. The successful contractor will propose the proper staffing level to perform contractor requirements. 6. Event cleanup Successful contractor will provide before and after cleaning services and porter service when requested for event support. The amount of support will be based on the type, size and duration of event. The successful contractor will invoice the event requester for services beyond daily requirements. 7. No, however seating arena are cleaned on a daily basis and electronic or battery blowers may be used. No. 28. Is the current contract available? Response: Do not understand the question A says that a price list from the materials agreement was to be handed out on Tuesday. Did I miss it? If not, will it be? Response: See website 30. Mr. Barron mentioned a layout of the buildings would be provided, is that still happening? Response: See website 31. Are you satisfied with the current cleaning crew? If you are not satisfied what areas are you concerned with? Response: Non responsive 32. Do you require us to use a certain type of chemicals? Response: OSHA accepted chemicals are to be used. 33. Do you have a recycle program? 34. Can you list the high priority areas? Response: All locations

6 35. Will day porters have a specific schedule or will it change during vacation periods? 36. Will emergency services be priced separately?