HELIBASE MANAGER FOUR OR MORE HELICOPTERS (HEB1) HELIBASE MANAGER ONE TO THREE HELICOPTERS (HEB2)

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1 A Publication of the National Wildfire oordinating Group Sponsored by United States Department of Agriculture United States Department of the nterior National Association of State Foresters NATONAL NTERAGENY NDENT MANAGEMENT SYSTEM BOOK FOR THE POSTON OF HELBASE MANAGER FOUR OR MORE HELOPTERS (HEB1) HELBASE MANAGER ONE TO THREE HELOPTERS (HEB2) PMS March 1999 NFES 2327 BOOK ASSGNED TO: NDVDUAL'S NAME, DUTY STATON, AND PHONE NUMBER BOOK NTATED BY: OFFAL'S NAME, TTLE, DUTY STATON, AND PHONE NUMBER LOATON AND DATE THAT BOOK WAS NTATED The material contained in this book accurately defines the performance expected of the position for which it was developed. This task book is approved for use as a position qualification document in accordance with the instructions contained herein.

2 EVALUATOR DO NOT OMPLETE THS UNLESS YOU ARE REOMMENDNG THE TRANEE FOR ERTFATON VERFATON / ERTFATON OF OMPLETED BOOK FOR THE POSTON OF FNAL EVALUATOR S VERFATON verify that all tasks have been performed and are documented with appropriate initials. also verify that has performed as a trainee and should therefore be considered for certification in this position. FNAL EVALUATOR S SGNATURE AND DATE EVALUATOR S PRNTED NAME, TTLE, DUTY STATON, AND PHONE NUMBER AGENY ERTFATON certify that has met all requirements for qualification in this position and that such qualification has been issued. ERTFYNG OFFAL S SGNATURE AND DATE ERTFYNG OFFAL S NAME, TTLE, DUTY STATON, AND PHONE NUMBER Additional copies of this publication may be ordered from: National nteragency Fire enter ATTN: Supply 3833 S. Development Avenue Boise, daho

3 NATONAL WLDFRE OORDNATNG GROUP POSTON BOOK Position Task Books (PTB) have been developed for designated positions within the National nteragency ncident Management System. Each PTB lists the performance requirements (tasks) for the specific position in a format that allows a trainee to be evaluated against written guidelines. Successful performance of all tasks, as observed and recorded by an evaluator, will result in a recommendation to the agency that the trainee be certified in that position. Evaluation and confirmation of the trainee s performance of all the tasks may involve more than one evaluator and can occur on incidents, in classroom simulation, and in other work situations. Designated PTBs require position performance during which the majority of required tasks are demonstrated on a single wildland or prescribed fire. Some positions require that specific tasks be performed on a wildland fire. Performance of these tasks on other kinds of incidents is NOT qualifying. t is important that performance be critically evaluated and accurately recorded by each evaluator. All tasks must be evaluated before recommending certification. All bullet statements within a task which require an action (contain an action verb) must be demonstrated before that task can be signed off. A more detailed description of this process, definitions of terms, and responsibilities are included in the Wildland and Prescribed Fire Qualification Guide A brief list of responsibilities also appears below. RESPONSBLTES: 1. The Home Unit is responsible for: Selecting trainees based on the needs of the home unit and higher levels. Ensuring that the trainee meets the training and experience requirements included in the Wildland and Prescribed Fire Qualification Guide nitiating PTBs to document task performance. Explaining to the trainee the purpose and processes of the PTB as well as the trainee s responsibilities. Providing opportunities for evaluation and/or making the trainee available for evaluation. Providing an evaluator for local assignments. Tracking progress of the trainee. onfirming PTB completion. Determining certification per local policy. ssuing proof of certification. 2. The Trainee is responsible for: Reviewing and understanding instructions in the PTB. dentifying desired objectives/goals. Providing background information to an evaluator. 3

4 Satisfactorily demonstrating completion of all tasks for an assigned position within three years. Assuring the Evaluation Record is complete. Notifying home unit personnel when the PTB is completed and providing a copy. Keeping the original PTB in personal records. 3. The Evaluator is responsible for: Understanding the Wildland and Prescribed Fire Qualifications System. Being qualified and proficient in the position being evaluated. Meeting with the trainee and determining past experience, current qualifications, and desired objectives/goals. Reviewing tasks with the trainee. Explaining to the trainee the evaluation procedures that will be utilized and which objectives may be attained. dentifying tasks to be performed during the evaluation period. Accurately evaluating and recording demonstrated performance of tasks. Satisfactory performance shall be documented by dating and initialing completion of the task. Unsatisfactory performance shall be documented in the Evaluation Record. ompleting the Evaluation Record found at the end of this PTB. 4. The Final Evaluator is responsible for: Signing the verification statement inside the front cover of the PTB when all tasks have been initialed and if the trainee is recommended for certification. 5. The ncident Training Specialist is responsible for: dentifying incident evaluation opportunities. Assuring that trainees have met prerequisites. dentifying and assigning a qualified evaluator that can provide a positive experience for the trainee, and making an accurate and honest appraisal of the trainee s performance. Providing PTBs to approved trainees on the incident when home unit was unable to provide them. Documenting the assignment. onducting progress reviews. onducting a close-out interview with the trainee and evaluator and assuring that documentation is proper and complete. Notifying trainee s home unit. 4

5 QUALFATON REORD POSTON: HELBASE MANAGER (HEB1 2) EVALUATON REORD # nitial date upon GENERAL 1. Apply business management practices. O Provide fiscal accountability. omplete daily cost summaries for aircraft and equipment (water trucks, fuel tenders, and other rental equipment). Review and approve crew time reports. Establish ordering procedures (ordering authority). 2. Assemble Helibase Manager kit. O 3. Establish and maintain positive supervisory, interpersonal, and interagency working relationships. O reate a work environment that provides diversity and equal opportunity for all personnel assigned to the incident. MOBLZATON 4. Obtain complete information from dispatch upon initial activation. = task must be performed on an incident (flood, fire, prescribed fire, search rescue, planned event, etc.) 5

6 QUALFATON REORD ontinuation Sheet POSTON: HELBASE MANAGER (HEB1 2) EVALUATON REORD # nitial date upon NDENT ATVTES 5. Arrive at incident and check in. Receive initial briefing from Air Support Group Supervisor. ncident objectives as stated in ncident Action Plan (AP). Operation strategy. Location of helibase site. Number and type of helicopters on site. 6. Report to assigned helibase. dentify positions presently filled and staff other positions if needed. Order additional aircraft if needed. = task must be performed on an incident (flood, fire, prescribed fire, search rescue, planned event, etc.) 6

7 QUALFATON REORD ontinuation Sheet POSTON: HELBASE MANAGER (HEB1 2) EVALUATON REORD # nitial date upon 7. Brief or receive briefings from Air Support Group Supervisor. Participate in air operations planning. - nform Air Support Group Supervisor of helibase activities. - Prepare resource capability chart. Receive mission priorities and develop schedule based upon AP. Receive and respond to special requests for logistical and tactical missions. omplete daily review of staffing requirements and reassign, order or demobilize. Establish and maintain helibase log. nspect, approve, and number all helispots. - Location on AP maps. - Limitations (i.e., type,, or medevac sites). Obtain needed radios (ommunication Plan). = task must be performed on an incident (flood, fire, prescribed fire, search rescue, planned event, etc.) 7

8 QUALFATON REORD ontinuation Sheet POSTON: HELBASE MANAGER (HEB1 2) EVALUATON REORD # nitial date upon 8. Properly review and implement helibase checklist. Develop and post Medevac Plan. Develop and post rash Rescue Plan. Establish flight following procedures. dentify flight hazards (wires, cables, local wind, weather phenomena). Establish fueling site and procedures. heck load calculations for completeness, accuracy, and currency. Post AP. Establish traffic pattern for aircraft and vehicles. heck pilot aircraft cards. heck helitack crewmember qualifications. Post ommunication Plan. Establish approach/departure paths for aircraft. Provide for dust abatement. Develop helibase layout. dentify helispot locations and arrange for construction. nspect, approve, and mark helispots. Order helibase sanitation facilities (outhouses, trash disposal). nsure duty limitations, day-off schedules are adhered to. Provide safety equipment (personal protective equipment (PPE), fire extinguishers, crash/rescue kit, etc.). Provide safety briefings to passengers. Give briefings to aircrews and helitack. - Debrief aircrews and helitack. - omplete helicopter operations checklist and obtain approval. - nsure pilots review, understand and sign helicopter operations checklist. = task must be performed on an incident (flood, fire, prescribed fire, search rescue, planned event, etc.) 8

9 QUALFATON REORD ontinuation Sheet POSTON: HELBASE MANAGER (HEB1 2) EVALUATON REORD # nitial date upon 9. oordinate with Air Support Group Supervisor. Provide input for Air Operations Summary (aircraft availability, number of aircraft by type, hours of availability). Receive mission objectives and priorities. Share information on helibase activities. Exchange information on maintenance schedules/breakdowns. 10. oordinate with Air Tactical Group Supervisor. Provide flight following. Support tactical missions. 11. oordinate with other functional bases (helibases, helispots, camps, helitorch base, fuel depots, fixed wing bases, helitanker sites, and dip sites). 12. oordinate with supply unit. Establish ordering procedures. Tag and mark aerial cargo with destination. oordinate back-haul from camps, line, helibase, and helispots. Receive supplies and equipment (ongoing). = task must be performed on an incident (flood, fire, prescribed fire, search rescue, planned event, etc.) 9

10 QUALFATON REORD ontinuation Sheet POSTON: HELBASE MANAGER (HEB1 2) EVALUATON REORD # nitial date upon 13. oordinate with ground support unit. Arrange transportation to and from helibase/camp. Back-haul equipment. Transport crews to and from helibase. ollect use information on rented equipment. 14. oordinate with finance/administration section. Report daily aircraft and equipment costs. Monitor agreements. Submit time reports. Provide documentation for potential claims. 15. oordinate with facilities unit. Arrange for: - Helibase security. - Sanitation. - Garbage pickup. Provide sleeping areas/shade. = task must be performed on an incident (flood, fire, prescribed fire, search rescue, planned event, etc.) 10

11 QUALFATON REORD ontinuation Sheet POSTON: HELBASE MANAGER (HEB1 2) EVALUATON REORD # nitial date upon 16. oordinate with communications unit. Secure radios, batteries, and antennas. Provide support for repeater placement/repair. 17. oordinate with medical unit. Review Medevac Plan. dentify medevac aircraft and crew. Arrange briefing for medical personnel. Provide list of equipment and qualified EMTs. 18. oordinate with Safety Officer. Review plans and operation. 19. oordinate with planning section. Provide aircraft for mapping and infrared flights. Request maps and AP for flight crews. Supply list of resources to resource unit. Request weather briefings and updates. Submit Unit Log (S Form 214). = task must be performed on an incident (flood, fire, prescribed fire, search rescue, planned event, etc.) 11

12 QUALFATON REORD ontinuation Sheet POSTON: HELBASE MANAGER (HEB1 2) EVALUATON REORD # nitial date upon 20. oordinate with nformation Officer. Provide PPE and safety briefings for media/vp. 21. oordinate with local dispatch or ncident Management Team (MT). Define initial attack availability. Obtain hazard maps. ontact vendors, technical specialist, etc. DEMOBLZATON 22. Demobilize Receive demobilization instructions. Brief subordinate staff on demobilization procedures and responsibilities. Ensure agency and incident demobilization procedures are followed. dentify excess resources. oordinate demobilization with appropriate MT or agency personnel. Ensure helibase documentation is passed along to MT or agency personnel. Debrief incoming personnel. Evaluate subordinate personnel. = task must be performed on an incident (flood, fire, prescribed fire, search rescue, planned event, etc.) 12

13 NSTRUTONS for EVALUATON REORD There are four separate blocks allowing evaluations to be made. These evaluations may be made on incidents, simulation in classroom, or in daily duties, depending on what the position task book indicates. This should be sufficient for qualification in the position if the individual is adequately prepared. f additional blocks are needed, a page can be copied from a blank task book and attached. OMPLETE THESE TEMS AT THE START OF THE EVALUATON PER: Evaluator s name, incident/office title, and agency: List the name of the evaluator, his/her incident position (on incidents) or office title, and agency. Evaluator s home unit address and phone: Self explanatory #: The number in the upper left corner of the experience block identifies a particular experience or group of experiences. This number should be placed in the column labeled Evaluation Record # on the Qualification Record for each task performed satisfactorily. Location of ncident/simulation: dentify the location where the tasks were performed by agency and office. ncident Kind: Enter kind of incident, e.g., wildland fire, prescribed fire, search and rescue, flood, etc. OMPLETE THESE TEMS AT THE END OF THE EVALUATON PER: Number and Type of Resources: Enter the number of resources and types assigned to the incident pertinent to the trainee s task book position. Duration: Enter inclusive dates during which the trainee was evaluated. This block may indicate a span of time covering several small and similar incidents if the trainee has been evaluated on that basis, i.e., several initial attack fires in similar fuel types. Management Level or Prescribed Fire omplexity Level: ndicates S organization level, i.e., Type 5, Type 4, Type 3, Type 2, Type 1, Area ommand or prescribed fire complexity level (low, moderate, high). NFFL Fuel Model: For wildland fire and prescribed fire experience, enter number (1-13) of the fuel model(s) in which the incident occurred and under which the trainee was evaluated. Grass 1. Short Grass (1 foot) Timber 8. losed Timber Litter Group 2. Timber (grass understory) Group 9. Hardwood Litter 3. Tall Grass (2-1/2 feet) 10. Timber (litter understory) Brush 4. haparral (6 feet) Slash 11. Light Logging Slash Group 5. Brush (2 feet) Group 12. Medium Logging Slash 6. Dormant brush-hardwood Slash 13. Heavy Logging Slash 7. Southern Rough Recommendation: heck as appropriate and/or make comments regarding the future needs for development of this trainee. Date: List the date the record is being completed. Evaluator s initials: nitial here to authenticate your recommendations and to allow for comparison with initials in the Qualifications Record. Evaluator s relevant red card rating: List your certification relevant to the trainee position you supervised. 13

14 Evaluation Record TRANEE NAME TRANEE POSTON #1 Evaluator s name: ncident/office title agency: Evaluator s home unit address phone: Name and Location of ncident or Simulation (agency area) ncident Kind (wildland fire, search rescue, etc.) Number Type of Resources Pertinent to Trainee s Position Duration (inclusive dates in trainee status) Management Level or Prescribed Fire omplexity Level NFFL Fuel Model(s) to The tasks initialed dated by me have been performed under my supervision in a satisfactory manner by the above named trainee. recommend the following for further development of this trainee. The individual has successfully performed all tasks for the position and should be considered for certification. The individual was not able to complete certain tasks (comments below) or additional guidance is required. Not all tasks were evaluated on this assignment and an additional assignment is needed to complete the evaluation. The individual is severely deficient in the performance of tasks for the position and needs further training (both required knowledge and skills needed) prior to additional assignment(s) as a trainee. Recommendations: Date: Evaluator s initials: Evaluator s relevant red card (or agency certification) rating: #2 Evaluator s name: ncident/office title agency: Evaluator s home unit address phone: Name and Location of ncident or Simulation (agency area) ncident Kind (wildland fire, search rescue, etc.) Number Type of Resources Pertinent to Trainee s Position Duration (inclusive dates in trainee status) Management Level or Prescribed Fire omplexity Level NFFL Fuel Model(s) to The tasks initialed dated by me have been performed under my supervision in a satisfactory manner by the above named trainee. recommend the following for further development of this trainee. The individual has successfully performed all tasks for the position and should be considered for certification. The individual was not able to complete certain tasks (comments below) or additional guidance is required. Not all tasks were evaluated on this assignment and an additional assignment is needed to complete the evaluation. The individual is severely deficient in the performance of tasks for the position and needs further training (both required knowledge and skills needed) prior to additional assignment(s) as a trainee. Recommendations: Date: Evaluator s initials: Evaluator s relevant red card (or agency certification) rating: 14

15 Evaluation Record (ontinuation Sheet) TRANEE NAME TRANEE POSTON #3 Evaluator s name: ncident/office title agency: Evaluator s home unit address phone: Name and Location of ncident or Simulation (agency area) ncident Kind (wildland fire, search rescue, etc.) Number Type of Resources Pertinent to Trainee s Position Duration (inclusive dates in trainee status) Management Level or Prescribed Fire omplexity Level NFFL Fuel Model(s) to The tasks initialed dated by me have been performed under my supervision in a satisfactory manner by the above named trainee. recommend the following for further development of this trainee. The individual has successfully performed all tasks for the position and should be considered for certification. The individual was not able to complete certain tasks (comments below) or additional guidance is required. Not all tasks were evaluated on this assignment and an additional assignment is needed to complete the evaluation. The individual is severely deficient in the performance of tasks for the position and needs further training (both required knowledge and skills needed) prior to additional assignment(s) as a trainee. Recommendations: Date: Evaluator s initials: Evaluator s relevant red card (or agency certification) rating: #4 Evaluator s name: ncident/office title agency: Evaluator s home unit address phone: Name and Location of ncident or Simulation (agency area) ncident Kind (wildland fire, search rescue, etc.) Number Type of Resources Pertinent to Trainee s Position Duration (inclusive dates in trainee status) Management Level or Prescribed Fire omplexity Level NFFL Fuel Model(s) to The tasks initialed dated by me have been performed under my supervision in a satisfactory manner by the above named trainee. recommend the following for further development of this trainee. The individual has successfully performed all tasks for the position and should be considered for certification. The individual was not able to complete certain tasks (comments below) or additional guidance is required. Not all tasks were evaluated on this assignment and an additional assignment is needed to complete the evaluation. The individual is severely deficient in the performance of tasks for the position and needs further training (both required knowledge and skills needed) prior to additional assignment(s) as a trainee. Recommendations: Date: Evaluator s initials: Evaluator s relevant red card (or agency certification) rating: 15