Approval to Fill Desired State

Transcription

1 Approval to Fill Desired State Workforce planning to respond to vacancy Fill Vacancy? Create Position Summary Hire? and Proceed to Offer Stage Review Accommodation (s) Budget/Position Approver(s) RMS HR Advisor Create or Clone Requisition Requisition/ Job Profile completes approval form wizard tification(s) Sent to Position/Budget Approver Requisition Position Approved? assigns HR Advisor Send Approval tification Approval Approval Finalize Position Summary Copy Paste into RMS HRA Adds Position Summary Added to Job Profile HRA Sends tification to Margaret Goslin Suitable s and Proceed to Posting a Position HR Drive Position Summary Margaret Goslin Margaret tification Reviews accommodation list for suitable candidate Suitable Send suitable to Hiring Manager for Review

2 Job Posting Desired State Review Requisition Information for accuracy Approved Send approval to HRA and BSR ( ) Recruitment Planning Meeting Discuss and make appropriate changes Business Support RMS HR Advisor Representative (BSR) Approval to Fill HRA enters in details from Planning Meeting (ie: survey questions, committee members, salary etc.) into Job Profile HRA Assigns BSR HRA s all requisition information to and BSR for BSR is tified and awaits approval from hiring manager HRA makes Appropriate Changes BSR Reviews requisition for content and grammar Review Corrections with HRA Corrections? HRA Makes Appropriate Changes ( tification to hiring manager sent) BSR Broadcasts to Job Boards and Proceed to

3 Job Application Review External Job Postings? Go to external Career Website 1 Apply for job? First time? Setup Career Alert? Alert Apply for Job? 1 External Unsubscribe? Click Unsubscribe in Review Internal Job Postings? Go to internal Career Website 2 Apply for job? Apply for Job? 2 Internal Setup Career Alert? Alert Unsubscribe? Click Unsubscribe in Login to Internal Career Site Review External Jobs Login to profile RMS Review Internal Jobs Create Profile Accept Consent Upload or Attach Resume and relevant documents to Job Application Submit Application Continued in Setup Career Alert Career Alert Match? Send to candidate with Career Alter Matches Unsubscribe from career alerts

4 tification the HRA requesting internal candidates tification the HRA requesting external candidates tification Return to Posting Job Proceed to Offer Stage Proceed to Selection Proceed to Selection HR Advisor (HRA) tification that position is closed Request Business Support Representative (BSR) Continued From Posting Jobs HRA Moves candidates to the submitted stage HRA Initiates a hiring manager that there is a candidate(s) for RMS Remove Job from Internal Site, External Site and Job Board(s) Send tification to HRA HRA Sorts s HRA Identifies candidates from sorting HRA assesses candidates for suitability HRA sorts candidates by employee group to identify candidates internal to the competition and moves candidates to submitted stage HRA Initiates a hiring manager that there are internal candidates for HRA sorts candidates by employee group to identify candidates external to the competition and moves candidates to submitted stage HRA Initiates a hiring manager that there are external candidates for

5 Interviews are conducted Selection RMS BSR HRA Selection Committee Hiring manager moves un qualified candidates to Declined stage (Shortlist) Receive notification Hiring manager send hiring committee notifying that there are candidates to Selection Committee logs into the recruiter interface to candidates notification(s) Each selection committee member notifies hiring manager that the feedback is complete Selection committee uses the candidate evaluation tool to provide feedback to the hiring manager tify HRA Do we have a strong enough candidate pool s candidate feedback from committee members Return to Posting Job Are internal candidates part of the short list Hiring manager moves candidate to interview stage and chooses interview type Schedule internal Applicant Interviews Hiring manager moves candidate to interview stage and chooses interview type Schedules external candidate interviews tification RMS Scheduler sends notification to candidates chooses timeslot for interview tification confirming the time slot RMS confirms Interview notification of the candidates choice of time slots Conduct additional interviews? 1 Preferred? is declined no notification Return to Posting Job Proceed to offer process Interview type is selected 1

6 Offer Process Desired State Un successful RMS Successful Selecion Select (s) for references Send Correspondence to requesting references (Template) Correspondence requesting references References Set PES to References Initiated References from Cconducts reference check(s) Marks the PES status as "Un Satisfactory Hire? Marks the PES status as "Satisfactory Offer Details entered into offer creation form HR Advisor of Offer Details Attach letter to requisition (t Signed) tification to Offer Letter tify Hiring Manager that Offer Letter is ready for ( Button on job and Template) Print Offer Letter Review and Sign Offer Letter Attach letter to requisition (Signed) Scan Signed Offer Letter PDF tify HR Advisor that offer letter has been signed ( Button on job and Template) Attach Offer Package to Profile Move to Offer Stage tification that Offer Package is Ready candidate that offer package is ready (Through Offer Approval Wizard) Reviews Offer Package in Profile Accept Offer? Print and sign Offer and send to HRA Move to Placed Stage Unsuccessful candidates are declined Receive Unsuccessful tification tification Sent to Unsuccessful HRA Receive tification of Offer Details Create Offer Letter within Word Template Convert to PDF Receive tification that offer letter has been signed Build Offer Package for (Offer Letter, Job Description and Biographical Data Sheet) Save Letter to HR Drive Received signed offer package Print offer package and saves to HR Drive