OUR COMMITMENT YOUR GROWTH THE GDEKK: NON-PROFIT PROCUREMENT SPECIALIST

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1 OUR COMMITMENT YOUR GROWTH THE GDEKK: NON-PROFIT PROCUREMENT SPECIALIST Dienstleistungs- und Einkaufsgemeinschaft Kommunaler Krankenhäuser eg im Deutschen Städtetag

2 Competent. Reliable. Innovative.

3 03 Foreword Welcome to the GDEKK! With the founding of the GDEKK in 1998, the Deutscher Städtetag (German Association of City Councils) established a highly successful organisation with the power to dynamically adapt to the future challenges of the German health system. Municipalities and district authorities in Western Europe are currently facing the challenging task of implementing regulations which apply to the entire European Union. Thus communal health institutions not only in Germany are called to act accordingly. By transforming these challenges into operative strengths, the GDEKK has managed to support municipal clinics in the Federal Republic of Germany in their independence and self-reliance and in doing so has succeeded in securing their economic success as hardly any comparable institution has been able to do. As a Service and Procurement Association the GDEKK is organised as a Cooperative Society offering an impressive range of services to its members in Germany. The GDEKK is solely committed to serving the needs of its members and not the commercial interests any third parties. We would be delighted if you, too, put your trust in the GDEKK and profi t from the extraordinary services we can offer you, be it attractive procurement conditions, sophisticated economic analyses, continuous process and quality optimisation or opportunities for further training. In the GDEKK you will fi nd a loyal partner with the experience and expertise to guarantee the necessary leeway in all operative and economic challenges facing municipal hospitals today and in the decades ahead. Yours faithfully, Dr. Stephan Articus, Chairman of the Board THE GDEKK

4 Competent. Reliable. Innovative.

5 05 The Profile: an Overview The GDEKK Modern-day hospitals are faced with enormous challenges. It is comforting to know that one can count on a partner like the GDEKK a cooperatively organised service and procurement association in times like these. For the GDEKK is a non-profit organisation which commits itself to the economic success of all its members exclusively. Thus the GDEKK supports and fosters the independence and self-administration of municipal hospitals, not only within Germany. Apart from strategic purchasing and specialised academic courses and measures to further training, the GDEKK possesses comprehensive expertise in the field of legally compliant tendering procedures in accordance with procurement law. As an organisation of the German Association of City Councils ( Deutscher Städtetag ), the GDEKK has from the outset been committed to strengthening the scope of action of municipal hospitals in a sustainable manner economically, technically and strategically. The commitment of the GDEKK naturally includes comprehensive consultation and personal support for all its members. Intensive and continuous dialogue are the prerequisites for meeting both current and future challenges facing municipal hospitals. This is what the specialist departments of the GDEKK in Cologne, Constance and Leipzig as well as an international network of experts in the various member hospitals stand for. The best possible conditions, reliable consultation, maximum support and acknowledged legal expertise in all aspects of tendering law: that is what the GDEKK understands under: Acting with Integrity. THE GDEKK

6 MEMBERS Municipal Hospitals NUMBER OF MEMBERS more than 70 institutions NUMBER OF BEDS over PROCURED TURNOVER to the excess of 1 billion Euro Competent. Reliable. Innovative.

7 07 The Strengths of the Association A Non-Profi t Cooperative Association At a fi rst glance the GDEKK might appear to some to be no more than an established and successful procurement organisation which guarantees attractive conditions and ensures high reimbursement. However, the association has long since become a reliable, dependable and even indispensable partner in virtually every aspect of economic issues related to day to day hospital routines. A network of qualifi ed experts from a wide range of fi elds and a surprisingly wide spectrum of service possibilities characterise the unique profi le of the GDEKK. In such a dynamic hospital landscape as is to be found in Europe, coupled with the individual challenges to be addressed, it is often particularly advantageous to be able to fall back on the effective and effi cient cooperative teams, departments and competence centres established by the GDEKK. Decisive in achieving success is a staunch commitment to the notion of solidarity. In this regard, the GDEKK clearly sets itself apart from comparable commercially oriented organisations. Thanks to the engagement of all its members, the GDEKK has been able to reach its commanding market position. Through proactively seizing the initiative in all areas and on all levels, the GDEKK will continue to support its members in their economic success, their unabated growth and their continued strategic development. To put it differently: With each other For each other THE GDEKK

8 PRICING PROCESSES Reasonable purchasing conditions Electronic platforms Managing tendering procedures Benchmarks and tools for analysis Standardisation and optimising assortment Databanks and market knowledge PERSONNEL POTENTIAL Recruitment Knowledge management in the area Further training of pharmaceuticals Pension schemes Consultation and development Competent. Reliable. Innovative.

9 09 A broad Range of Services Persistent for the sake of quality and efficiency The GDEKK bundles a broad spectrum of all decisive day-to-day economic and legal processes of hospitals and shapes synergies to open up new potential and operative leeway for its members. Core competencies encompass measures for tangible cost saving, sustainable quality improvement and optimised process management, as well as focused support in all questions related to legally compliant purchasing and comprehensive measures for further training and qualification. The improvement of the productivity of each individual member remains the most important aspect of the mission statement. This also means that member hospitals are to a large extent able to do without the services of external consultants should they choose to make active use of the expert knowledge of GDEKK specialists. Thus the GDEKK offers its members individual and intensive support on all levels and opens short and direct communication channels to the appropriate experts of its Competence Centres and specialist units. From consultation services to legal advice, whether for the purpose of strategic purchasing, highly specialised medical technology, pharmaceuticals or tertiary education: In all these areas and many more, the GDEKK remains persistent for the sake of quality and efficiency. THE GDEKK

10 10 Competence Centres Strategic Purchasing Negotiation as a Duty The GDEKK currently mediates services to its roughly 70 member hospitals to the extent of over one billion Euros, placing it on the front line of its special area of work in Germany. A large portion of revenue is generated by the Competence Centre: Strategic Purchasing. It is responsible for, amongst others, the procurement of medical devices, pharmaceuticals, medical technology, food products and building and operating technology. All pricing and purchasing conditions are updated on a daily basis and accessible online to all members at all times. In organising the processes above, great importance is placed on cost effective standardisation, bundling assortment and safeguarding the quality of products and services. This is achieved through interdisciplinary exchange with the aim of satisfying the need for the best possible quality at the best possible conditions. Yet, strategic purchasing entails more than achieving reasonable price conditions. Negotiating favourable contract agreements such as special warrantees, complex maintenance agreements or particular delivery conditions also plays a key role. Here the networks of the GDEKK also focus all necessary know-how to the exclusive benefi t of all of its members. For these reasons, the GDEKK regards Negotiation as a Duty. Competent. Reliable. Innovative.

11 11 Competence Centres EU-Compliant Tender Procedures Making a virtue out of necessity The obligation of municipal hospitals to issue tenders might appear to put them at a disadvantage to privately run institutions in regards to the scope of action generally and high administrative demands and complex legal issues in particular. However, specialists for tender procedures constantly assure that all members of the GDEKK are able to prevail in the competitive market. An online platform provides a legally compliant overview of all processes related to tendering, from submission, through to verification, appreciation and allocation. The tender procedure experts of the GDEKK accompany its members in all processes if requested and also conduct complex tendering procedures on their behalf. Since the GDEKK is closely tied to the Association of German City Councils (Deutscher Städtetag) its ability to offer expert advice and assure legal compliance in all aspects of tender procedures is a matter of course. Supposed disadvantages for each clinic are thus transformed into a decisive advantage, making a virtue of necessity. THE GDEKK

12 12 Competence Centres Medical Technology Staying ahead The broad fi eld of medical technology is in constant development. With the experts of the GDEKK, who keep a keen eye on the very latest developments, one can rest assured to have a partner who can offer consistent advice and on whose expert knowledge one is able to draw at all times. The experts of the GDEKK systematically analyse innovation on the part of the providers and monitor the development of existing technology and relevant devices. Additionally, the demands put on medical institutions in terms of implementing an in-house infrastructure and IT system are constantly growing. The qualifi ed consultants of the GDEKK advise and actively support its members in these issues as well as issues related to processing service specifi cations or tendering procedures. The Competence Centre for Medical Technology achieves comprehensive transparency in a highly complex market, thereby alleviating the pressure put on the commercial units of its member hospitals, ofttimes challenged by a lack of personnel resources. The goal is clear: Staying ahead of the competitive market. Competent. Reliable. Innovative.

13 13 Competence Centres Qualification, Further Training, Study Courses Competency makes the difference That well qualified and motivated staff is a deciding factor for success needs no mention. In terms of demographic changes and the predicted future shortage of qualified professionals, further training and additional qualification of existing personnel become increasingly vital. The possibility of taking part in training courses or even following a dual curriculum also greatly contributes to the motivation of staff members and thus to their loyalty to their particular hospital. Both of these factors personnel development and commitment led the GDEKK to establish the academy Bildungsnetz Krankenhaus, (Education Network, Hospitals). Its programme encompasses a broad spectrum ranging from one day seminars and modules of further training to academic workshops and full extra-occupational degree courses, the latter offered in collaboration with the Donau University, Krems. The Training Academy of the GDEKK aims through its offer of a wide range of training opportunities to strengthen the competencies of clinic staff and management sustainably and to support hospitals in expanding their existing training profile. In the dynamic and competitive health sector competency makes the difference. THE GDEKK

14 14 Competence Centres Pharmaceuticals Transparency creates Comparability The Competence Centre Pharmaceuticals is a main pillar of the GDEKK. It is in charge of strategically negotiating procurement and delivery conditions for the pharmacies of its member hospitals. In addition, it supports these hospital units in the area of sustainable knowledge management. This comprises differentiated market overviews as well as appropriate comparisons of pharmaceutical active substances or the expert assessment of new medications. This expert know-how frequently forms a necessary basis to assure effective support for the member hospitals and for the implementation of joint procurement projects. Overviews, comparative studies and assessments also play an important role in preparing for expert committee meetings and Medicines Commission hearings. They are also valuable in the support of specifi c patient services, for example medical case histories and accompanied house calls. The head of pharmaceutical procurement also cooperates closely with the responsible persons in the various hospital pharmacies in not only observing current price levels, but to also keep a close eye on new market developments. Market changes frequently infl uence negotiation strategies with the industry and need to be taken into consideration. Regular tenders for core article groups be it generic or patented drugs also belong to daily business. Whether considering pricing, conditions or current market developments, only transparency creates comparability. Competent. Reliable. Innovative.

15 15 Competence Centres Competence Centre for Process Analyses and Consulting The whole is more than the sum of its parts Municipal hospitals are faced with enormous challenges. As a specialist, the GDEKK is ready to strengthen and expand the operative leeway of its members in a host of economic and subject-relevant areas and interests. The GDEKK offers individual hospitals bespoke solutions to their specific challenges. This is made possible by an in-house consulting association which is able to offer structured process analyses on the basis of the relevant data and benchmarks. By applying a diverse set of tools for analysis, the GDEKK sets vital impulses at the junction between economic considerations and medicine for the strategic and economic development of individual member hospitals. Strong, independent and self-reliant partners guarantee the success and the unique potential of the GDEKK. It is for this reason that the GDEKK considers the outstanding technical and operative efficiency of our members as the force that guides our activities. The GDEKK has much to offer. Still we firmly believe that the whole is more than the sum of its parts. THE GDEKK

16 Your Contact to the GDEKK Thank you for your interest! It will be a pleasure for us to show you the advantages you can expect from a membership in the GDEKK in real terms. All you need is to give us a call or send us a fax or . Your contact person: Heribert Schlaus (Procurator) Dienstleistungs- und Einkaufsgemeinschaft Kommunaler Krankenhäuser eg im Deutschen Städtetag (GDEKK) Gereonstraße Cologne Germany Telephone: +49 (0)221 / Fax: +49 (0)221 / info@gdekk.de Internet: