PARTMENT PRACTITIONERS

Transcription

1 FRAMEWORK OF EVIDENCE TO SUPPORT MENTORS IN MEETING THE COLLEGE OF OPERATING DEPARTMENT PRACTITIONERS (2009) CYCLE OF MENTOR DEVELOPMENT TWO YEARLY REVIEW Name Clinical Area Managers Name 1

2 TABLE OF CONTENTS 4 Introduction to the ODP Two Yearly review of the Cycle of Mentor Development 4 Categories of Mentors 5 Guidance for Mentors & Line Managers 5 Cycle of Mentor Development 6 Portfolio of Evidence 7 Cycle of Mentor Development Section 1 - Work Based / Informal Activities 8 Cycle of Mentor Development Section 2 Professional Activity 9 Cycle of Mentor Development Section 3 Formal / Education Activities 10 Cycle of Mentor Development Section 4 HEI Update 11 Two Yearly review of the Cycle of Mentor Development Review Section 13 Reflective Mentoring Accounts 15 Cycle of Mentor Development - Self Verification 16 Cycle of Mentor Development - Line Manager Verification 17 Form for Nurses to Complete who mentor ODP students 18 Useful Resources and Helpful Articles 19 Useful Telephone Numbers 20 Document Management 2

3 1 Introduction to the ODP Two Yearly review of the Cycle of Mentor Development. The purpose of this framework is to assist all categories of mentors, who are supporting student ODPs to meet the Two Yearly Cycle of Mentor Development, as outlined in the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009). For the purpose of this document the Cycle of Mentor Development and the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009) will be referred to as the CODP Mentor Standards. To stay on the live register it is compulsory to compile evidence of meeting the CODP mentor standards. This framework can support you in generating evidence of meeting the standards. The use of the framework is not compulsory, but generating evidence and the use of the verification forms on page 15 and 16 is compulsory. The tool is a process of self evaluation and reflection to support mentors in completing the cycle of mentor development, as required by the CODP (College of Operating Department Practitioners). Nurses who also mentor student ODPs, should provide evidence of the Triennial Review (NMC), instead of the Cycle of Mentor Development (2009), as the NMC is their regulatory body. However they should also complete page 10 and page 17 of this workbook, to address any specifics that need to addressed, in order for them to continue mentoring ODP students. 2 Guidance for Line Managers / ODP Education Team. A local mentor register for ODP mentors is held by the placement provider, this has great importance within the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009). As a Line Manager / ODP Education Team you must: Read the mentor s self-assessment documentation and the evidence they have submitted to support the cycle of mentor development. Hold a follow up discussion with the mentor as part of the appraisal process. Your role is then to ensure you are satisfied that the mentor meets the CODP Mentor Standards (2009). You must also be satisfied that they have updated within the two years. You are then required to enter this competence on the live mentor register. 3

4 3 Categories of Mentors (CODP, 2009) Associate mentor Mentor Practice Educator / Clinical Supervisor (PE/CS) Role Supports students in clinical placement Provides formative feedback Completes formative assessment documentation Demonstrates competence in the area of assessment Implements local hospital policy. In addition to the role of the associate: Performs summative assessment Implements HEI assessment regulations and hospital policy. Mentors two ODP students within a twoyear time period to remain on the live register. In addition to the role of the mentor: Has overall responsibility for students in placements Organises workplace teaching sessions Arranges placement organisation and mentor allocation Holds current mentor data and provides regular updates to the HEI Attends ODP education meetings. Qualifications / requirements Registered practitioner with a minimum of six months postqualification experience Attends a specific local HEI preparation session Completes the cycle of mentor development every two years Implements evidencebased practice. Can provide evidence of CPD In addition to the associate, holds or is working towards (to be completed within a twoyear time period) at least one of the following: Mentorship qualification at level 3 (degree or above) Post Graduate Certificate in Education Post-graduate award in healthcare education Holds a level 2 mentorship (diploma) / Cert Ed qualification and has completed level 3 modules Has completed the Scottish National Approach to Mentor Preparation In addition to required mentor qualifications: Has a minimum of three years post-registration experience AND Posses a relevant first degree (see section 1.9 of the CODP (2009) mentor standards document) OR Enrolled and working towards a relevant first degree 4

5 4 Cycle of Mentor Development Two Yearly Review. (Ref: CODP 2009 p.35) In order to meet the CODP Mentor Standards, you should undertake a minimum of one activity every two years for each section of the cycle. The activities should ideally be linked. The nature of the two yearly review of mentors and practice teachers is for the placement providers to determine but may form part of an employer-led personal development appraisal. To be maintained on the local register the individual must have evidence of having: 1. Mentored at least two students within the two year period. 2. Participated in ODP specific update every two years. 3. Undertaken work based / informal learning relevant to their role as a mentor. 4. Undertaken professional activity 5. Develop knowledge and understanding of their role through formal of education activity. 5

6 5 Portfolio Evidence The CODP (2009), mentor standards can be looked upon as continuation of your Professional Development and will contribute to your CPD portfolio. It is up to you as a mentor to decide how to collate this evidence, but it is advised, to start to gather evidence in a portfolio separated by four inserts related to each section of the Cycle of Mentor Development. PLEASE NOTE THAT ANY EXAMPLES OF STUDENT DOCUMENTATION (EXCEPT TESTIMONIALS) MUST BE ANONYMISED. For example: Mentorship Module Workbooks or course work Lesson plans of formal clinical teaching (pre-planned) Process maps for spontaneous clinical teaching Self evaluation of your teaching Development of learning opportunities within your practice area Clinical learning environment assessment Student placement timetables Student Welcome Packs you might have developed Resource development student packs, CD roms Testimonials from students (must show evidence of consent) Student evaluation of the placement experience Evidence of involvement in working parties / development groups Evidence of policy / protocol / procedure development Evidence and knowledge of your educational audit Your annual appraisal Your KSF review Accounts of how you have introduced new procedures/changes within practice Reflective accounts of your experience as a mentor teaching, facilitating, learning etc Reflections on how you involved MDT in supporting your learners development 6

7 CYCLE OF MENTOR DEVELOPMENT SECTION 1 Work Based / Informal Activities CODP recognises that through the mentorship of students, the individual will also learn and develop in their role as a mentor or associate mentor. Workbased/informal learning activities are core to all professionals and enable the practitioner to direct their own development based on identified needs: (ref CODP 2009, page 36) KSF Elements related. C1, C2, C5 Examples of Activities Reflective practice. Please write an account on how you meet this standard, and provide any examples of evidence in your mentor portfolio. Participation in educational audits. Sharing good practice within the mentorship team. Representing mentors in meetings Journal club or reading journals or articles Mandatory training: Developing links with the HEI Reviewing books or articles. Updating knowledge Date Achieved Signature.. Print Name 7

8 CYCLE OF MENTOR DEVELOPMENT SECTION 2 Professional Activity The aim of this element of the cycle is to ensure the ongoing development of the professional in the role of mentor or associate mentor. In the mentoring role, the practitioner acts as a role model for the student and works to develop the learner as a professional practitioner; consequently, it is essential that the mentor demonstrates these qualities and standards (ref CODP 2009, page 37) KSF Elements related. C1, C2, C3,C5 Examples of Activities Please write an account on how you meet this standard, and provide any examples of evidence in your mentor portfolio. Membership of the recognised professional body for the mentors profession. Membership of specialist interest group or attendance at branch meetings. Teaching or examining. Organising specialist interest groups / study days. Maintaining / developing specialist skills Participation in audit Date Achieved.. Signature.. Print Name 8

9 CYCLE OF MENTOR DEVELOPMENT SECTION 3 Formal / Educational The aim of this element of the cycle is to demonstrate progression of knowledge and understanding. Activities will vary depending on an individual s personal development plan. (ref CODP 2009, page 38) KSF Elements related. C2, C5 Examples of Activities Please write an account on how you meet this standard, and provide any examples of evidence in your mentor portfolio. Courses / further education. Research. Attending conferences. Writing articles / papers. Seminars. Distance learning: Planning / running a course. Date Achieved. Signature.. Print Name 9

10 CYCLE OF MENTOR DEVELOPMENT SECTION 4 HEI Update Attendance at an ODP-specific HEI update is an essential element of the cycle of mentor development, because it ensures that the mentor remains current with student-related policies and assessment processes. The update is also an opportunity for the mentor to clarify any issues and develop a link with the HEI. CODP recognises that this may take a variety of forms; for example, formal updates, informal updates (which may occur in the working environment) or online updates. (ref CODP 2009, page 39) KSF Elements related. C2 Please write a reflective account below, about the key learning points discussed at your HEI Mentor Update. Date Achieved.. Signature.. Print Name 10

11 TWO YEARLY CYCLE OF MENTOR DEVELOPMENT REVIEW SECTION What period does this review cover? From / / to / / Where were you working throughout this period? Include name of the organisation, department, job title and brief description of role. Training and updates Training Date ODP Specific Mentor Update (2 yearly) 11

12 RECORD OF STUDENT ACTIVITY Mentoring Students Date From To Student COHORT Field of Practice Level of Student University RECORD OF FORMAL TEACHING STUDENTS Date Number of Students Topic & Details 12

13 REFLECTIVE MENTORING ACCOUNT - EXAMPLE What was the nature of the activity? Briefly describe the activity; for example I mentored a second year ODP student undertaking an 8 week surgical placement in general theatres. Description of the activity. Give a more detailed description of what you did; for example The student and I reviewed their existing experience and action plan and identified the particular areas which they wanted to develop, we then set targets and reviewed these throughout the placement. We worked to further develop the student s circulating skills and especially their understanding of specimens and diathermy. I also worked with the student on their scrub skills, the student had gained competence in scrubbing for minor cases during a previous day surgery placement so we worked to develop competence and confidence in intermediate and some major cases etc. What was the outcome of the activity? Give a personal account of how your involvement in this activity contributes to your personal practice and/or your continued professional development. Remember to link this to the requirements of your personal development review and to the requirements for The Cycle of Mentor Development. eg During the student s placement I attended a laparoscopic study day as part of my CPD activity (formal/educational) which I believe supported the student s learning as I was able to disseminate the information I had learnt with the student which I feel aided their knowledge development. The setting of clear targets was helpful to both myself and the student as we both had clear objectives to focus on, I shared this with the rest of the team so that, on the few occasions I was off-duty, the student had continuity within the placement. As part of the student s specimen competency, I arranged for them to visit the lab to observe the journey of the specimen; as the operating list was cancelled on that occasion, I accompanied the student (work-based/informal) and found that I learnt some new information that I will share with the team and future students. I found this mentoring experience very positive as I feel the student achieved their outcomes and worked hard to generate evidence, the cancelled lists gave me additional time to spend with the student and I developed my own knowledge as a result. I feel that in future I will be more confident in my mentoring activities if I have acquired new knowledge and therefore plan to update my knowledge through websites eg NICE and also online CPD activities. I have completed a reflection as evidence of undertaking the mentoring role (professional) and will add this to my portfolio. Date: Signed : Print Name : 13

14 REFLECTIVE MENTORING ACCOUNT What was the nature of the activity? Description of the activity. What was the outcome of the activity? Date: Signed : Print Name : (Please photocopy this page if more pages required) 14

15 SELF VERIFICATION TWO YEARLY CYCLE OF MENTOR DEVELOPMENT REVIEW On completing the attached workbook, the mentor should confirm they have demonstrated achievement of The Cycle of Mentor Development and met the criteria as stated in the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009) Assessment Criteria I have successfully completed an appropriate mentorship programme as defined by the CODP standards (Mentors only) I have undertaken a specific local HEI preparation session. I have undertaken a mentor update every 2 years. I have a working knowledge of current University programmes I have assessed a minimum of 2 student learners over a 2 year period I have worked with student learners for a minimum of 40% of the time during the assessment period. I have supported students throughout the entire assessment process I have evidence of The Cycle of Mentor Development as per the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009). Achieved Not achieved I confirm that I have self-assessed and declare that I meet the standards as set out in the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009) Mentors Name: Mentor Signature: Date: / / If the mentor has identified competencies which still require to be developed these should be identified in the Action Plan below and more fully discussed with the line manager at the verification meeting. Mentors Action Plan Please identify competencies which require further development Mentor Domain Action required By Whom By When General comments including any potential problems, who they have been referred to and actions to be taken Please send a copy of this completed document, to the person within your organisation who maintains your mentor register. 15

16 LINE MANAGER RECOMMENDATION TWO YEARLY CYCLE OF MENTOR DEVELOPMENT REVIEW I have read the mentors self-assessment documentation and appropriate evidence and held a follow up discussion with the mentor. As the mentor s line manager, I confirm that I am/am not (please delete as relevant) satisfied that he /she meets the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009) Assessment Criteria..The mentor named below has Successfully completed an appropriate mentorship programme as defined by the CODP standards (Mentors only) Undertaken a specific local HEI preparation session. Undertaken a mentor update every 2 years. A working knowledge of current University programmes Assessed a minimum of 2 student learners over a 2 year period Worked with student learners for a minimum of 40% of the time during the assessment period. Supported students throughout the entire assessment process Evidence of The Cycle of Mentor Development as per the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009). Achieved Not achieved Please send a copy of this completed document, to the person within your organisation who maintains your mentor register. NAME OF MENTOR: I am recommending / not recommending (please delete, as relevant) the above named practitioner as a competent mentor and should remain on the live register. As line manager I will ensure that this competence is registered on to the local mentor register within 28 days Line Managers Name: Line Managers Signature: Date: / / Where a recommendation cannot be given please identify which mentor criteria have not been met and indicate the actions and timeframe agreed with the mentor to enable the criteria to be met Please send a copy of this completed document, to the person within your organisation who maintains your mentor register. 16

17 FORM FOR REGISTERED GENERAL NURSES WHO ALSO MENTOR ODP STUDENTS (This form has been designed for nurses who mentor ODP students to map themselves to the Standards to Support Learning and Assessment in Practice NMC 2008, to provide evidence that they meet the cycle of mentor development as defined by COPD 2009) Name Department Please tick what level of mentor you are within the CODP Standards Practice Educator / Associate Mentor Mentor Clinical Supervisor Cycle of Mentor Activity Work based / informal learning If you have demonstrated evidence for the NMC Domain listed below you will have met the CODP Cycle of Mentor Activity Domains 1, 2, 3, 4 Please tick if criteria met Formal Education Domains 2, 3, 4, 7 Professional Learning Domains 1,2, 4, 5, 6, 7 HEI Update (ODP Specific) Date Attended / / (Please provide evidence) As a nurse mentoring ODPs you should also complete page 10 of this workbook and write a reflective account about attending the ODP specific update I confirm that I have self-assessed and declare that I meet the standards as set out in the Standards, recommendations and guidance for mentors and practice placements document (CODP 2009) Mentors Name: Mentor Signature: Date: / / I am recommending / not recommending (please delete, as relevant) as a competent mentor and should remain on the ODP live register. As line manager I will ensure that this competence is registered on to the local mentor register within 28 days Line Managers Name: Line Managers Signature: Date: / / 17

18 USEFUL RESOURCES UCS mentor website: CODP (2009) Standards, recommendations and guidance for mentors and practice placements document CODP: London Making Practice Based Learning Work Includes resources such as: Managing the Placement Learning Environment Managing the Placement Learning Experience Developing new supervisors and assessors of Practice Learning Assessment of Students in health & social care: Managing failing students in practice Interprofessional Learning Diversity Reflection in Practice Generic skills HELPFUL ARTICLES Abbott, H. (2009) The Experiences and challenges of mentorship in clinical practice in preregistration education. Technic 5(12) pp Abbott, H., Gulley, A. & Nightingale, A. (2009) 'The CODP mentor standards in practice.' Technic 6(1) pp Duffy, K. (2004) Failing students: a qualitative study of factors that influence the decisions regarding assessment of students competence in practice. NMC. London. Mayberry, J.F. (2007) The management of poor performance. Postgraduate Medical Journal. 83 (976) pp GLOSSARY ODP NMC HEI CPD Operating Department Practitioner Nursing and Midwifery Council Higher Education Institute Continuous Professional Development 18

19 USEFUL CONTACTS Allocations Office UCS: Hannah Abbott Mark Ranson Trust Based Educators Andy Steel West Suffolk Hospital Sophie Bower West Suffolk Hospital Derek Bartle Ipswich Hospital Practice Education Facilitators (PEFs) Karen Flitton West Suffolk Locality Sandra Gover Central Suffolk Locality Marie Marfleet Ipswich & East Suffolk Locality Lisa Johnson East Suffolk Locality University Campus Suffolk: Ipswich: Ipswich Hospital Education Centre: West Suffolk Education Centre:

20 Document management Document ratification and history Date: Review date: Obsolete date: Authors: January 2010 January 2012 April 2012 Karen Flitton, Practice Education Facilitator (Suffolk CWG / SHA) & Hannah Abbott ODP Course Leader (UCS) File name: Framework of Evidence to support mentors in meeting the ODP Cycle of Mentor Development Original Draft amended at ODP Course committee Meeting on 9 th October 2009 Draft 1 sent to HA, DB, AS, SG, MM, RJ, LW, IC, RH comments requested back by 30 th November 2009 Version number: Draft 2 to be taken to WSH ODP Meeting 05/01/10 and circulated via to DB, IC, RH, LW, SG, MM, LJ, RJ, HA, CW, SB LS feedback requested by 15 th January 2010 Final Launched 8 th February 2010 Available online at: This document may be adapted by other organizations, however the authors / source must be acknowledged. 20