POSITION DESCRIPTION

Transcription

1 State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box Lansing, MI Position Code 1. DEPTALTA POSITIO DESCRIPTIO This position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position. 2. Employee's ame (Last, First, M.I.) 8. Department/Agency MDHHS-DPT OF HUMA SVC CTL OF 3. Employee Identification umber 9. Bureau (Institution, Board, or Commission) Business Integration Office Bureau 4. Civil Service Position Code Description 10. Division Departmental Analyst-A Business Integration 5. Working Title (What the agency calls the position) 11. Section Enterprise Operational Integrator 6. ame and Position Code Description of Direct Supervisor 12. Unit RODERICK, HOLLY E; STATE ADMIISTRATIVE MAAGER-1 7. ame and Position Code Description of Second Level Supervisor 13. Work Location (City and Address)/Hours of Work SCHREIER, STEVE A; STATE BUREAU ADMIISTRATOR S. Grand Avenue, Lansing, MI / 40 hours/week 14. General Summary of Function/Purpose of Position The Enterprise Program Management Office (PMO) Business Operational Integrator position provides oversight and alignment of projects which impact enterprise systems. This includes multiple complex technical systems which impact all assistance payment recipients and department enterprise staff throughout the state. The Enterprise PMO Business Operational Integrator requires a broad and diverse understanding of various subject areas including: DHHS assistance payment policy, DHHS field operations protocols, DTMB technical support capacity, and Business Integration Center protocols and operations. The Enterprise PMO Business Operational Integrator works with the PMO Ownership team, stakeholders, and vendors to oversee synchronization of changes which impact multiple PMO s

2 15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. Duty 1 General Summary: Percentage: 50 As recognized resource for the Enterprise Program Management systems, integrate business functions across program areas and systems. Ensure strategic vision alignment across PMO s by reviewing Enterprise Program Management system development documentation prepared by DTMB/Contractor staff; suggest and evaluate alternative designs and implementation methods Oversee synchronization of changes amongst interactive systems across PMO s Understand all business and technical dependencies within the Enterprise Program Management systems and have a basic understanding of all MDHHS system functionality to assess impacts Coordinate Enterprise Program Management systems work requests in consultation with DTMB/vendors and/or other departments, based on policy, State Legislation, Federal Regulations and operational needs. Conduct post-implementation reviews and impact analysis, recommend refinements, corrections or changes and evaluate effectiveness of implementation plan. Communicate information about Enterprise Program Management systems capabilities and limitations to other business integration staff to ensure alignment of changes across PMO s Participate in setting long range objectives for projects within the Enterprise Program Management PMO by analyzing the options and recommending the best alternatives so that specific objectives can be realized. Duty 2 General Summary: Percentage: 30 Program Planning and Procedure Development Research, evaluate and project the impact and scope of proposed, mandated or enacted laws, regulations or policy on Enterprise Program Management systems; recommend and prepare (as required) rationale on the impact on Enterprise Program Management systems for approval by administrative staff. Propose and present policies and/or procedures to improve program administration, enhance goal attainment and/or reduce program expenditure. Analyze Enterprise Program Management system conflicts or inconsistencies, evaluate alternative strategies with comparative analytical measures; formulate and recommend resolution to administrative staff. Chair and determine the correct composition of workgroups and/or committees required for strategic alignment meetings. Provide recommendation for and participate in workgroups required to gather information needed to evaluate the impact of proposed projects related to the development/enhancements of Enterprise Program Management systems.

3 Duty 3 General Summary: Percentage: 10 Analysis, review, and evaluation. Provide information about the Enterprise Program Management systems and software for use by management and other staff to project program expenditure. Analyze and evaluate interdepartmental clearance material of the Enterprise Program Management system and prepare recommendations and suggested revision on the proposal. Duty 4 General Summary: Percentage: 10 Other duties as assigned. Represent the Business Integration team at interdepartmental meetings or conferences for planning, implementation, training and evaluation. Initiate correspondence and provide consultation to management in response to verbal and written inquiries for the various program offices, other Bureaus in the Department, local office staff and the general public. 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Determine options available, when to initiate discussions with federal or state agency staff, and determine when to advise the management of issues or problems. 17. Describe the types of decisions that require the supervisor's review. When conflicting priorities arise, when the issue is politically sensitive and known to possess capacity to adversely affect the program, agency, staff, providers, or beneficiaries, or when legislative intent is unclear or conflicts with executive direction. 18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions. ormal physical work environment with some in-state travel. 19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a fulltime, on-going basis. Additional Subordinates 20. This position's responsibilities for the above-listed employees includes the following (check as many as apply): Complete and sign service ratings. Assign work. Provide formal written counseling. Approve leave requests. Approve work. Review work. Approve time and attendance. Provide guidance on work methods. Orally reprimand. Train employees in the work. 22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why? Prepared by management. 23. What are the essential functions of this position? All tasks require substantive levels of responsibility. However, duties 1 and 2 comprise the primary basis for this position. 24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed. ew position.

4 25. What is the function of the work area and how does this position fit into that function? The Business Integration Center is responsible for aligning the Information Technology and Project Management Administration strategic plan with the Michigan Department of Health and Human Services (MDHHS) business strategy. This position is responsible for serving as the Enterprise Program Management Operational Integrator for the Enterprise PMO and ensures planned projects are in alignment with the strategic vision. 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position. EDUCATIO: Possession of a bachelor s degree in any major. EXPERIECE: Departmental Analyst 12 Three years of professional experience, including one year of experience equivalent to the experienced (P11) level in state service. KOWLEDGE, SKILLS, AD ABILITIES: It is imperative that the person in this position be able to blend an understanding of DHHS local office operations, system functionality, and public policy. CERTIFICATES, LICESES, REGISTRATIOS: Equivalent combinations of nonprofessional experience, identified by the appointing authority and approved by Civil Service that are represented by subclass codes, will be accepted for classified, professional experience equivalent to the P11-level and above. The nonprofessional experience must be related to departmental programs and services that provide the required knowledge, skills, and abilities. OTE: Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis OTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor TO BE FILLED OUT BY APPOITIG AUTHORITY Indicate any exceptions or additions to the statements of employee or supervisors. n/a I certify that the entries on these pages are accurate and complete. JAICE STUART Appointing Authority 6/26/2017 I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

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