Human Resources. R/3 System. Personnel Cost Planning

Transcription

1 Human Resources R/3 System Personnel Cost Planning

2 SAP AG Neurottstraße Walldorf Germany

3 Copyright 1998 SAP AG. All rights reserved. No part of this brochure may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, WINDOWS, NT, EXCEL and SQL-Server are registered trademarks of Microsoft Corporation. IBM, DB2, OS/2, DB2/6000, Parallel Sysplex, MVS/ESA, RS/6000, AIX, S/390, AS/400, OS/390, und OS/400 are registered trademarks of IBM Corporation. OSF/Motif is a registered trademark of Open Software Foundation. ORACLE is a registered trademark of ORACLE Corporation, California, USA. INFORMIX -OnLine for SAP is a registered trademark of Informix Software Incorporated. UNIX and X/Open are registered trademarks of SCO Santa Cruz Operation. ADABAS is a registered trademark of Software AG. SAP, R/2, R/3, RIVA, ABAP, SAPoffice, SAPmail, SAPaccess, SAP-EDI, SAP ArchiveLink, SAP EarlyWatch, SAP Business Workflow, SAP Retail, ALE/WEB, SAPTRONIC, SAP Scope are registered trademarks of SAP AG. All rights reserved. Personnel Cost Planning May 1998

4 Contents HR Personnel Cost Planning R/3 Personnel Cost Planning... 1 Product Overview... 1 Processes... 2 Functions... 4 Index... I-1 iii

5 You can find this and other current literature on our home page in the media centers for each subject at:

6 Persnnel Cost Planning R/3 Personnel Cost Planning Take advantage of a systematic and forward-looking planning tool to optimize your personnel costing. SAP Personnel Cost Planning is a cost projection tool that enables you to make comparisons and planned-vs-actual cost analyses, providing management with a comprehensive cost picture. SAP Personnel Cost Planning helps you: Forecast labor costs Compare target and actual personnel costs Forecast wages, salaries, and other cost elements based on simulated, planned, or actual payroll figures for both open and filled positions Compare personnel costs against industry standards and complete plannedvs-actual analyses Fig. 1: Personnel Cost Planning Process Product Overview Today, personnel costs are more than just a question of administration and payroll accounting. Personnel costing is a strategic success factor for every company. You must determine the development of personnel costs, taking planning in all areas of your company into account. You must also recognize the main factors affecting costs, while considering prerequisites and trends for the future. Successful Planning 1

7 Persnnel Cost Planning Strategic Decisions Simulation Projection Comparison Integration By presenting alternatives and consequences, Personnel Cost Planning helps you make informed decisions that affect your company s future personnel policy. Personnel Cost Planning not only records the exact actual cost status, but also shows the effects of all personnel events on costs. You can use the organizational structure or cost center structure and include vacant positions in your personnel costing planning. When you do this, Personnel Cost Planning provides you with on-the-spot information on personnel costs, cost centers, and positions. You can take advantage of Personnel Cost Planning s simulation functions that allow you to simulate plan versions for forecasting purposes. Use these functions to work through different what if scenarios, save those scenarios, and then compare them to one another and optimize your personnel cost planning. Thanks to integration with the SAP Personnel Administration and Payroll Accounting components, you can carry out target-vs-actual comparisons and take employee s actual pay (including overtime payments and shift allowances) into account. Integration with the Controlling component enables automatic transfer of cost planning results that are in turn incorporated into the overall budget planning. Interfaces with Microsoft Excel and SAP Business Graphics mean immediate access to the results of your costing scenarios. You can edit these results graphically or in a spreadsheet. You can use Personnel Cost Planning to: Simulate personnel costs Compare target and actual costs Project future costs Plan budgeting Download data into spreadsheets Display scenarios graphically Perform personnel cost planning over the organizational structure Send planned personnel costing scenarios to Controlling for overall budgeting purposes Support decentralized planning in several currencies Processes Planning in Personnel Cost Planning Personnel Cost Planning provides detailed planning capabilities to match your planning needs. Suppose the Executive Board is planning a major reorganization of the company. As the Human Resources Director, it is your job to provide the Executive Board with cost projections to illustrate how these reorganization plans will affect personnel-related costs. 2

8 Persnnel Cost Planning First, you need to establish the actual personnel-related costs for the individual departments. If you keep your costing scenarios from one period to another, it might be useful to compare these actual costs with the target costs to determine just how accurate your forecasts were. Then you enter the organizational changes that have been planned for your organizational structure so that your cost projections include organizational changes, such as increased headcount and vacant positions. In addition to this, your cost projections should also include staff training costs, a 3% salary increase, benefits, and compensation costs. Once you have simulated costing scenarios based on the Executive Board s reorganization plans; you present these results to the Board so that the final decisions can be made. Controlling Personnel Costs Personnel Cost Planning enables effective communication between the Human Resources and the Controlling departments in order to integrate cost planning. Here s how it works in our example. After the Executive Board reviewed your cost projections, it made the final changes to the reorganization plans. You received a copy of these plans and created the final changes to your costing scenarios. You can now send them to the Controlling department so that they can be included in the overall budget planning. Effective communication Fig. 2: Personnel Costs Using SAP Business Graphics 3

9 Persnnel Cost Planning Functions General Up-to-the-minute information at the push of a button! On-the-spot changes to basic data! Personnel costs per organizational unit (for example, by department) and/or cost center Personnel costs per job/position Valuation of wage elements and cost elements Multiple currency capability Lists of decentralized costing scenarios in their different currencies Lists of all information that is relevant for costs Analysis of planned organizational changes on costs Comparison of cost scenarios You can download all this information into Microsoft Excel so that you can complete your cost planning in a familiar spreadsheet environment. At the touch of a button you can also display this data as a two- or three-dimensional graphic. You can also: Make adjustments to salary data per position or employee due to changes in collective agreements, taxation, contributions, or currency Increase and decrease the number of jobs and positions in an organizational unit, such as a department or subsidiary Change wage elements for the individual jobs and positions Cost Planning and Preview Use SAP s cost planning and preview tools to optimize your decision-making process, by determining your actual personnel costs, planning the changes (for example, increase in headcount or salary increase), and then previewing the results. Simulation and Comparison Rely on Personnel Cost Planning s simulation and comparison capabilities to create what-if scenarios for planned personnel and organizational changes due to come into effect in the next financial period. 4

10 Persnnel Cost Planning Integration At the push of a button, you can send your completed costing scenarios to the Controlling department so that they can be included in the overall budgeting for the company. Personnel Cost Planning facilitates a smooth planning process All organizational changes take effect immediately. That means you can increase or decrease a department s headcount, award salary increases, and even allocate funds for social activities, and all those changes will be incorporated in the costing scenarios. Rely on Personnel Cost Planning to handle your planning and budgeting requirements accurately and efficiently. 5

11 Index IndexI C Controlling personnel costs 3 Cost projection and simulations 2 P Personnel Cost Planning core functions 4 functions 2 overview 1 overview graphic 1 processes 2 I-1