FLSA Classification: Exempt

Transcription

1 JOB DESCRIPTION Title: Project Manager, Construction Reporting To: Executive Vice President Created Date: 02/13/2015 Updated on: Team: Operations Department: Real Estate & Facilities Management Employment Type: Full Time FLSA Classification: Exempt FOUNDATION MISSION Foundation For The Carolinas inspires philanthropy and strengthens our region through innovative community initiatives and quality services to donors and constituents. FOUNDATION VALUES Trust and Teamwork: Trust is at the heart of the Foundation s mission. We honor the trust that others place in us, and we extend that trust to others. We recognize that our individual and collective success depends on the integrity of the whole team, and that we all have a role to play in fulfilling the mission of the Foundation. Inclusion and Openness: Valuing our differences in thought, background and perspective is more than a philosophy; it is at the core of what we do. Diversity of all kinds makes us a stronger organization, creating an atmosphere in which everyone feels respected, valued and welcome to participate. Service and Excellence: We are deeply dedicated to serving our clients, our community and each other. We make it easy for our clients to realize their philanthropic dreams, while balancing the needs of all stakeholders, including our Foundation team. Because we know the quality of our work and expertise of our team set the Foundation apart, we strive to uphold the highest standards of excellence in everything we do. POSITION SUMMARY The Project Manager is responsible for the day to day administration of the Foundation For The Carolinas $35 million Carolina Theatre restoration and expansion office space project. As the lead Owner s Representative for the construction component of the project, this position is responsible for the oversight and management of the construction budget, architect, general contractor and all auxiliary construction consultants. If there are additional facilities such as a hotel, roof top garden or restaurant added to the project this position will administer these construction elements as well. The tenure of this role is currently 3 years, through completion of Carolina Theatre and related property construction coordination needs. DUTIES & RESPONSIBILITIES

2 Management & Oversight - Liaison to architect & general contractor during preconstruction, construction & post construction phases - Liaison with Duke Energy on facility electrical services - Liaison between theatre and hotel construction - As needed assist architect with County and City departments related to zoning, SBM goals, easements, etc - Contract and manage Auxiliary Construction Consultants Financial - Oversee and manage construction budget - Review and negotiate selective consultant contracts - Review and approve pay applications Administration & Coordination - Serve on FFTC design team - Serve as Owner s Representative at project team meetings - Manage General Contractor selection process If needed, manage construction estimating process - Manage Hotel developer/partner identification process - Conduct change order approval process - Review requests for information - Participate in periodic schedule reviews with general contractor and architect - Responsible for managing punch list for owner - Responsible for installation and coordination of furniture, fixtures and equipment - Coordinate owner vendor work with contractor and construction schedule - Coordinate technical and mechanical infrastructure between FFTC and Carolina Theatre CULTURAL COMPETENCIES Client and Partner Focus Demonstrates concern for, and attends to the needs of, internal (our FFTC team members) and external clients and partners, reflecting both as a priority. Identifies team member, client and partner needs and expectations and delivers expected results in a timely and effective manner. Projects a sense of empathy and understanding when dealing with others, both internally and externally. Demonstrates an ability and willingness to supply answers and resources that the client or partner finds satisfying. Applies creativity and good judgment in addressing client and partner related issues. Team Orientation Is an effective team player who adds complementary skills and contributes valuable ideas, opinions and feedback. Communicates and receives information in an open and candid manner and can be counted upon to fulfill any commitments made to others on the team. Values relationships and fosters a positive sense of reciprocity. Places group and organization goals ahead of personal agendas. Shares credit for success with others. Keeps confidences. Admits mistakes. Does not misrepresent him/herself for personal gain. Builds rapport and forms alliances by demonstrating interest in and concern for others. Leaves others with the feeling that he/she will be a trusted ally and is careful to act in ways that reinforce that trust over time. Positive Attitude Demonstrates a positive perspective, even when others sound negative or struggle to remain upbeat. Seeks to turn potentially challenging situations into opportunities for positive outcomes. Works to find solutions to problems, supporting decisions once made. Offers appropriate positive feedback; notices

3 and acknowledges things that are going well, especially during stressful times. Interacts with others in a pleasant manner. Is approachable. Respectful of Others Demonstrates a genuine interest in the thoughts, opinions, values and needs of co-workers, clients and partners and embraces differences as both inevitable and acceptable. Practices attentive and active listening, leaving others with the impression that their ideas and comments are important. Can accurately restate the opinions of others even when he/she disagrees. Recognizes and shows respect for the strengths and contributions of others. Shows genuine sensitivity to the needs, feelings and capabilities of other people. Is direct, honest and trustworthy. Adaptability Adjusts quickly and effectively to changing conditions and demands. Copes effectively with change and uncertainty. Invests personal energy toward accepting and adapting to change. Is aware of different reactions and coping mechanisms experienced by others. Can move in a relatively seamless manner from one task or focus to another. Accepts challenging situations as an inevitable aspect of organizational life and as an opportunity to be creative, to learn and to improve the overall work environment. Focuses first on what is most critical or urgent, while balancing longer-term issues. Is flexible and quickly adjusts as work demands shift. Remains open-minded and willing to adjust attitudes and behaviors on the basis of new information, while maintaining unique perspectives and individuality. POSITION SPECIFIC COMPETENCIES Budgeting & Cost Awareness Creates and adheres to realistic budgets in a manner that helps achieve the organization's objectives. Tracks expenses against the budget to ensure that spending can be adjusted as necessary. Communicates budget concerns and adjustments to all appropriate stakeholders so that they can adapt their plans and expectations. This contrasts with the behavior of individuals who either fail to create budgets or fail to stick to them; who let too much time go by before comparing actual expenses to budget projections; and/or who neglect to notify important stakeholders about budget concerns or adjustments. Such individuals frequently allow expenses to spin out of control. Communication & Interpersonal Skills Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best way to get that accomplished. Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Listens to others and allows them to make their point. Shows genuine sensitivity to the needs, feelings and capabilities of other people. Deals with others in a pleasant manner. Treats others with respect and consideration.this is quite different than those who tend to select the wrong means of communicating, or who communicate information to inappropriate people. It also contrasts with those whose messages are not clear or lack credibility, as well as those who demonstrate poor listening skills and are unreceptive to feedback. This is also different than those who are unpleasant and tend to alienate co-workers, or who seem insensitive to the needs of others and tend to demonstrate a lack of respect for others.

4 Dependability Makes and fulfills commitments. Has established a pattern of working independently, meeting reasonable deadlines, and accepting responsibility for his or her actions. Willingly makes promises and fully intends to keep them. Arrives at work on time and ready to contribute. Shows up for meetings well-prepared. This contrasts with individuals who have proven to be unreliable when others have counted on them to show up on time, meet deadlines and expectations, or arrive prepared and ready to contribute. Entrepreneurial Orientation Takes an active role in identifying new business opportunities, assessing the risks involved and comparing these to the potential advantages of taking action. Influences decisions by examining financial costs and potential benefits and by providing realistic risk-assessments. This is in contrast to those who fail to look for new business opportunities or do an inadequate assessment of risks and benefits and/or either tend to avoid opportunities or embrace ventures that fail to produce the expected payback on the resources invested. Initiative Recognizes opportunities and initiates actions to capitalize on them. Generates new ideas or processes, capitalizing on new business opportunities, seeking out and taking on increasing responsibility or resolving problems as they occur. Uses sound judgment about when to take action and when to seek guidance or permission. This is in contrast to those who fail to notice opportunities, wait to be asked or instructed before taking action, seldom offer new ideas or express reservations about taking on additional responsibilities. Managing Multiple Priorities Handles multiple assignments and priorities yet still fulfills all commitments. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands; seeks clarification on priorities when needed. Moves smoothly from one task to the next, shifting assignments without wasting time. This is quite different from those who struggle to stay focused when faced with multiple priorities; focus only on one or two job priorities while neglecting others; fail to seek clarification on which tasks are most urgent; and/or hesitate, complain or refuse to accept new procedures or assignments. Productivity Has successfully combined skills, ability and effort level to ensure that expectations related to results/output are achieved. This is in contrast to those individuals who fail to meet standards due to a shortfall in essential skills, ability or the level of energy/effort required. Quality of Work Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization. Is personally committed to high quality work and encourages others to

5 have similar standards. This differs from those who cannot be relied upon to produce high quality work, pay little attention to detail, show little pride in a job well done and/or set a poor example for co-workers or direct reports. Results Oriented Achieves results within established timelines. Understands and demonstrates that intentions, activities and results are not the same. Expects that obstacles will occur and refuses to use them as an excuse for not achieving results. This compares favorably to those who seek to justify poor results by describing intentions or activities, who get derailed by obstacles and fail to take effective steps to avoid or overcome them, and/or who frequently miss deadlines without giving a prior warning. Technical Skills Possesses the technical skills and knowledge required to perform essential tasks in an efficient and effective manner. Demonstrates the willingness and ability to train or coach others in the technical arena. This is quite different than those individuals who lack technical skills or knowledge and/or have failed to demonstrate a willingness and ability to train others to perform well in technical assignments. Time Management Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished. This is in contrast to those individuals who fail to prioritize tasks or are not tenacious or disciplined enough to stay focused on the highest priority aspects of the job. This tendency to lack focus or discipline results in unmet deadlines and frustrated stakeholders. JOB QUALIFICATIONS years professional experience in the construction and/or architectural industry - Bachelors and/or Project management degree preferred - Experience with complicated, multi-faceted construction projects - Solid understanding and demonstrated experience overseeing and maintaining budgets - Ability to read and interpret architectural drawings - Comfortable and efficient with preparation & execution of basic financial & contractual documents - Strong organizational & scheduling skills - Detail oriented with the ability to juggle multiple tasks - Responsive, service oriented work-style - Self-motivated and able to drive toward deadlines - Dependable, accurate, and conscientious with a strong sense of teamwork - Proficient in Microsoft Word, Excel, Outlook, & PowerPoint EMPLOYEE STATEMENT OF UNDERSTANDING I have read and understand the job description for my position. I am able to perform all of the essential functions of this position. As an employee, I will strive to uphold the mission and vision of Foundation For The Carolinas, and will

6 adhere to the organizational values in all my interactions.