SURF Mentor Orientation 2018

Transcription

1 SURF Mentor Orientation 2018

2 Welcome to the 2018 SURF Mentor Orientation! Mingle and Meet 2 New People Look for someone: From a different department With a different level of mentoring experience v1 st time mentoring v2 nd 4 th time mentoring v5 th or more time mentoring Photo by rawpixel.com from Pexels Ask them about: Their first research experience Their experience as a mentor Their descriptive word: why is this an important part of their mentoring philosophy?

3 With your partner, find 2 more mentor pairs and sit together Fill the tables with groups of 6 for the upcoming activities. 1 or 2 red stars per table No more than 1 gold star per table

4 Introductions to the SURF team

5 Vicki Leavitt SURF Program Manager

6 Maggie Busse SURF Graduate Assistant Civil Engineering and Environmental and Ecological Engineering (CE/EEE)

7 Mina Ostovari SURF Graduate Assistant Industrial Engineering (IE)

8 Diana Pita SURF Graduate Assistant Biological Science and Veterinary Medicine (Bio Sci/Vet Med)

9 Shruthi Suresh SURF Graduate Assistant Biomedical Engineering (BME)

10 Tanya Faltens Mentoring Workshop co-facilitator Network for Computational Nanotechnology

11 What you ve told us about yourselves

12 Your number of mentoring experiences

13 Is SURF a continuation of your mentoring of this student?

14 Your Department AAE Animal Sciences Biological Sciences Biomedical Engineering Chemical Engineering Chemistry Civil Engineering Structures EAPS Electrical and Computer Engineering Engineering Education Industrial Engineering Materials Engineering Mathematics Mechanical Engineering Physics

15 A sample of what you would like to learn at this meeting Best Practices for Mentoring New mentoring insights. I have room to improve as a mentor. Resources from CIMER and NRMN SURF Objectives and Expectations deadlines, deliverables, etc. My responsibilities as SURF mentor Timeline How to design a successful time schedule How to organize time to help student complete all the tasks

16 A sample of your biggest concerns as a mentor Balancing Time Having enough time for my own research Have enough time to achieve all the goals Meeting Expectations Not being able to answer all the mentee s questions Setting realistic goals for the students to get tangible outcomes Student Motivation and Frustration Figuring out when it's time to help/complete the task the student is struggling with vs. letting them work at it for a few more hours. How to encourage an optimistic attitude in the light of failed experiments and lack of data.

17 SURF Mentoring Meeting Agenda SURF Program Overview Role of Mentors Role of SURF staff Student Deliverables Weekly Time grid Main SURF events Mentoring Benefits of Mentoring Mentoring Competencies Building a Community of Practice Mentor training exercises

18 SURF Program Overview Week 11 Learn the Methods Do the work Analyze Findings Present and Publish Understand the Problem

19 Who Participates in SURF? Schools of Agriculture, Engineering, Science and Technology 137 Undergraduate Students 113 from Purdue 24 from other institutions

20 Role of the Research Mentors Create a well-scoped project Provide lab guidance, research plan and technical support Monitor methods and scientific rigor Monitor student progress on the research project Advise and give feedback on research abstract, poster or oral presentation Volunteer to judge talks and posters at the SURF symposium

21 Role of the SURF Team Provide Professional Development Seminars Track attendance Monitor Student Progress on SURF Assignments Provide Feedback Literature search Literature review Abstract Poster or Oral Presentation Organize SURF Symposium

22 Student Participant Requirements 40 hours/week for 11 weeks: Research and SURF program activities Research group requirements SURF Program Requirements Submit all SURF assignments Attend all Professional Development (PD) Seminars Attend at least 4 Research Seminars Participate in the SURF Research Symposium (Aug 2) Attend SURF Banquet

23 Typical Week Monday Tuesday Wednesday Thursday Friday AM PD Seminar AM PM Research PM Research Seminar Optional PD Seminar Research Seminar Evening Soccer Weekly Assignment Due

24 Professional Development Seminars Getting started Literature Search Tools Literature Review Career Planning Career Path Choices Graduate School Application Process Presenting and Publishing Write and Publish an Abstract Prepare a Scientific Poster or Technical Presentation Write a Technical Paper

25 Key Program Dates First Day: Monday, May 21 Mid-summer assessment: week of June 11 Paper Abstract: Thursday, July 19 Paper revisions Final version of Poster or Oral Presentation: Friday, July 27 SURF Symposium: Thursday, August 2 SURF Banquet: Friday, August 3

26 More! Join the Soccer League Submit a t-shirt design logo Request access to Blackboard. Contact Maggie: busse@purdue.edu Volunteer for the SURF Symposium August 2

27 Mentoring Review, Mentoring: Learned not Taught Effective Mentoring video, based on the Entering Mentoring curriculum

28 Benefits of Mentoring Mentoring skills develop over time Increased skills lead to more effective working relationships and outcomes Mentoring experiences and skills can help you on job applications Faculty positions Industry or government positions where you might manage others

29 Roles Research Mentors May Take Teach by example Train in disciplinary research Improve writing and communications skills Provide growth experiences Help build self-confidence as a researcher Model and promote professional behavior Inspire Offer encouragement Assist with career advancement Facilitate networking with colleagues Help build the bridge between research and application Other:

30 6 Mentoring Competencies Maintaining Effective Communication Aligning Expectations Assessing Understanding Addressing Diversity Promoting Professional Development Fostering Independence

31 Entering Mentoring v.2 Christine Pfund, Janet Branchaw, Jo Handelsman Available From CIMER s Mentor Training Curriculum: Center for the Improvement of Mentored Experiences in Research

32 Building a Community of Practice Learn about other mentors in the group Share ideas and experiences Practice with one-another and provide constructive feedback Reconvene on June 11 to discuss any challenges that have arisen

33 Establish a Good Relationship with your Mentee

34 Activity: The First 30 Minutes Discuss at your Tables: what do you plan to do for your first 30 minutes with your mentee? Round robin: each person takes a turn speaking Summarize and share a couple ideas with the whole group.

35 Aligning Mentor-Mentee Expectations A shared understanding of what each person expects from the mentormentee relationship is critical for an effective relationship. Problems often arise from misunderstandings about expectations. Expectations change over time, so frequent reflection and clear communication about expectations are needed on a regular basis.

36 Share your Research Experience Expectations The process of sharing goals and expectations with your mentee and arriving at a common understanding is important. To help you prepare for this conversation, see: - Checklist for Discussion on Aligning Mentor-Mentee Expectations - Meet your Mentor Assignment

37 Help Your Mentee Create a Project Timeline Meet your Mentor Assignment: Detailed timeline for weeks 1-4 Milestones for weeks 5-11

38 Assessing Understanding Assessing whether mentees understand core concepts is surprisingly difficult. Develop strategies to assess how well mentees understand the purpose of their experiments, the principles underlying the work, and the context of their work. Identify the causes for confusion and develop strategies to address misunderstandings.

39 Activity: Assessing Understanding Scenarios Each table will be assigned one of three scenarios First, read the scenario individually As a group, come up with 3 specific approaches to avoiding or resolving the described situation. Your table will share an approach with the whole room

40 Discussion: Assessing Understanding What reasons might there be for a mentee having difficulty understanding? We all make unconscious assumptions about ability and level of understanding based on various cues. How can we acknowledge these assumptions and remain open-minded?

41 Plan: Assessing Understanding Use multiple strategies to enhance mentee understanding Generate a list of strategies to use in Face to face meetings Over Through written reports And so on

42 Entering Research: A Facilitator s Manual, 2 nd Ed. J. Branshaw, C. Pfund, R. Rediske, A. Butz, J. Gleason

43 Activity: Letter of Recommendation Students may ask you for a letter of recommendation. What attributes of your mentee would you like to highlight? Ingenuity Innovation Initiative Work ethic Responsibility Reliability Team player Problem solving skills Tenacity Professionalism Oral/Written Communication Skills Analytical Thinking Knowledge of Field Receptive to Constructive Feedback Independence as a researcher Motivation Maturity Ability as a researcher

44 Activity: Letter of Recommendation Characteristic Oral Communication Skills Receptive to Constructive Feedback Mentee will demonstrate this characteristic by: Presenting a clear story about the research project goals and outcomes at the SURF symposium

45 Activity: Letter of Recommendation Select a characteristic and write down how your mentee might demonstrate it to you during the summer. Ingenuity Innovation Initiative Work ethic Responsibility Reliability Team player Problem solving skills Tenacity Professionalism Oral/Written Communication Skills Analytical Thinking Knowledge of Field Receptive to Constructive Feedback Independence as a researcher Motivation Maturity Ability as a researcher

46 Activity: Share a short description of your mentee s research project At your table, work with a partner in another field of study. Share a short description (1 paragraph max) of your mentee s research project. Partners provide feedback: If you were the mentee, what image of science or engineering would this description convey to you?

47 Challenge: Create a 2 sentence, high-level overview of the research project Sentence 1: State the ultimate goal- what real world problem or opportunity would the solution to this research problem address? Sentence 2: State the approach to solving this problem that the research takes.

48 There is more to life (and mentoring) than research Don t forget to have some fun! It would have been nice if my mentor had talked about something besides research What social activities could you do with your mentee? What stories about yourself and your educational or career path would you like to share? What other interests might you share?

49 Summary SURF website: SURF calendar and information SURF Blackboard course: Student assignments Establish a good relationship with your mentee Discuss and Align Expectations- informally or with a formal compact Plan your first 30 minutes Communicate clearly the goals of the research project Create a Research Timeline Check for Understanding

50 Take-Home Activities These slides, the activities you ve done, and additional activities are online: Your Research Group s Focus Interrelationship of your research group s projects Research Group Diagram Interrelationship of the people in your research group

51 Next Mentor Meeting: Monday, June 11, 3:30-5pm, WALC B074 Bring your mentoring challenges to share to work on Additional Topics Can Include: Fostering Independence Cultivating Ethical Behavior Articulating your Mentoring Philosophy