Capital Program Committee MINUTES

Transcription

1 Capital Program Committee Thursday, June 28, 2018 MINUTES CALL TO ORDER The Regular Meeting of the Capital Program Committee (CPC) was called to order at 12:03 p.m. by Chairperson Carr in Conference Room B-106, 3331 North First Street, San Jose, California. 1. ROLL CALL Attendee Name Title Status Larry Carr Chairperson Present Cindy Chavez Member Present David Cortese Alternate Member N/A Dev Davis Alternate Member N/A Daniel Harney Alternate Member N/A Glenn Hendricks Alternate Member N/A Chappie Jones Member Present Bob Nuñez Member Present Raul Peralez Member Present Rob Rennie Alternate Member N/A Savita Vaidhyanathan Member Present A quorum was present. 2. Welcome remarks from the General Manager/CEO, Nuria I. Fernandez Nuria I. Fernandez, General Manager and CEO, provided welcome remarks and an overview of need, benefits, and opportunities of a Board-level committee to provide input on VTA s capital program. Ms. Fernandez noted the Committee s vital role on matters concerning State of Good Repair, transit asset management, and infrastructure maintenance. Chairperson Carr provided welcome remarks.

2 3. PUBLIC PRESENTATIONS Member Peralez arrived at the meeting and took his seat at 12:12 p.m. Roland Lebrun, Interested Citizen, made the following comments: 1) referenced the long-term recreational vehicle (RV) parking for VTA employees and suggested to continue to offer parking for a fee; and 2) suggested VTA consider a microtransit pilot program at the Kaiser Permanente in South San Jose, similar to the partnership between the University of California San Francisco (UCSF) and Chariot, through a Metropolitan Transportation Commission (MTC) grant program. 4. ORDERS OF THE DAY Chairperson Carr noted a request from staff to hear Agenda Item #8. Overview of Short- Range Transit Plan (SRTP) Process following Agenda Item #9. Overview of Transit Asset Management, State of Good Repair, and Enterprise Asset Management System Processes. M/S/C (Chavez/Nuñez) to accept the Orders of the Day. RESULT: MOVER: SECONDER: AYES: NOES: ABSENT: ACCEPTED [UNANIMOUS] Orders of the Day Cindy Chavez, Member Bob Nuñez, Member Carr, Chavez, Jones, Nuñez, Peralez, Vaidhyanathan None None 5. Committee Vice Chairperson for 2018 Stephen Flynn, Senior Policy Analyst and Staff Liaison, provided a brief overview of the election process. M/S/C (Chavez/Jones) to close nominations and elect Member Nuñez as the Committee s Vice Chairperson for calendar year RESULT: APPROVED [UNANIMOUS] Agenda Item #5 MOVER: Cindy Chavez, Member SECONDER: Chappie Jones, Member AYES: Carr, Chavez, Jones, Nuñez, Peralez, Vaidhyanathan NOES: None ABSENT: None CONSENT AGENDA There were no items under the Consent Agenda. Capital Program Committee Minutes Page 2 of 5 June 28, 2018

3 REGULAR AGENDA 6. Overview of Proposed Enhanced VTA Capital Program Planning Process Ms. Fernandez introduced Joe Speaks, Senior Consultant, Jacobs (CH2M), and provided a brief overview of the Committee s purpose. Chris Augenstein, Director of Planning and Programming, provided an overview of key objectives of the enhanced capital program process and current key VTA planning activities. Mr. Speaks noted VTA's diverse responsibilities and provided an overview of the comprehensive capital planning activities, as guided by the Strategic Plan. He outlined the recommended capital program process enhancements, including the development of a comprehensive, unconstrained 10-year Capital Needs List and a fiscally constrained 5-year Capital Plan (CAP5). Mr. Augenstein noted recommended Committee responsibilities, including a brief overview of the comprehensive capital program planning process leading up to the biennial budget. Members of the Committee made the following comments: 1) requested staff provide additional information on cost implications of a capital program that includes operations and maintenance, and to bring forward a formal definition of terms for Board adoption; 2) requested additional information on funding authority and source of funds as it pertains to VTA s capital planning activities; 3) asked about planning process to assess opportunities in innovation or emerging technologies; and 4) operating and maintenance needs should be factored into the capital needs. Staff noted existing federal, state, and regional approaches are not aligned with the pace of change in emerging technologies. Staff clarified VTA s vision statement refers to technological innovation as well as business model innovation. Public Comment Glenn Hendricks, Interested Citizen and City of Sunnyvale Mayor, highlighted the importance of fully understanding the fiscal impact of capital projects including operational and maintenance costs. He suggested a policy that future proposed capital projects include an analysis on operational cost implications. Mr. Lebrun noted the challenge of VTA s diverse responsibilities and suggested VTA consider separating its congestion management duties and bus and light rail operations, similar to the County of San Francisco s structure. presentation and provided input on the proposed enhancement of VTA's Capital Program planning process. Capital Program Committee Minutes Page 3 of 5 June 28, 2018

4 7. Overview of VTA Strategic Plan Scott Haywood, Transportation Planning Manager, provided an overview of the VTA Strategic Plan, highlighting mission and vision statements, values, business lines, and the relationship of the Strategic Plan with the Committee's purpose. presentation on the VTA Strategic Plan and its relationship to the Capital Program Planning process. The Agenda was taken out of order. 9. Overview of Transit Asset Management, State of Good Repair, and Enterprise Asset Management System Processes Bruce Abanathie, Principal Transportation Planner, provided a brief overview of Transit Asset Management (TAM) and State of Good Repair (SGR), highlighting: 1) overview of VTA asset inventory; 2) condition assessments; 3) Transit Economic Requirements Model (TERM) Lite projections; and 4) overview of Enterprise Asset Management (EAM) software. presentation on VTA's Transit Asset Management, State of Good Repair, and Enterprise Asset Management System Processes. 8. Overview of Short-Range Transit Plan (SRTP) Process Adam Burger, Senior Transportation Planner, provided an overview of the staff report, highlighting: 1) SRTP purposes and the Metropolitan Transportation Commission s (MTC) interest in the SRTP; 2) projected transit service levels and declining bus speeds; 3) slowing routes require more buses; 4) summary of core capital program budget; 5) VTA bus purchase history and bus fleet usage; and 6) long-term expense projections. presentation on VTA's Short-Range Transit Plan planning process. OTHER ITEMS 10. Items of Concern or Referral to Administration There were no items of concern or referral to Administration. 11. Committee Work Plan On order of Chairperson Carr, and there being no objection, the Committee reviewed the CPC Work Plan. Capital Program Committee Minutes Page 4 of 5 June 28, 2018

5 12. Committee Staff Report Discuss future meeting dates Mr. Flynn noted staff recommendation to hold quarterly meetings and proposed the next CPC meeting be held on October 25, The Board Secretary s Office will conduct polling to assess Committee Members availability. 13. Chairperson's Report Chairperson Carr requested staff spell out or provide definitions of acronyms. 14. Determine Consent Agenda for the August 2, 2018, Board of Directors Meeting CONSENT: None. REGULAR: None. 15. ANNOUNCEMENTS There were no Announcements. 16. ADJOURNMENT On order of Chairperson Carr, and there being no objection, the meeting was adjourned at 1:37 p.m. Respectfully submitted, Michelle Oblena, Board Assistant VTA Office of the Board Secretary Capital Program Committee Minutes Page 5 of 5 June 28, 2018