SAP HCM Localization UAE Country Version. SAP Globalization Services, MENA Localization Team

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1 SAP HCM Localization UAE Country Version SAP Globalization Services, MENA Localization Team

2 Solution Overview Personnel Administrator < Country specific fields added Promotion Nomination < Check Eligibly Employees for Promotion < Nominate and Approve Personal Administ ration Forms & Reports < GPSSA Forms < WPS < Reports Tickets Entitlement < Entitlement by Tickets < Tickets Encashment HCM Social Insurance < GPSSA & ADRPBF for locals < Other GCC Funds Leave Management < Leave Types < Leaves Distribution < Leave Provisions Time Manage ment Payroll Leave Adv. Payment < Multiple Payment Scenarios < Adv. Pay fro single or multiple employees < Partial or Full recovery End of Service < Service Duration < Termination Reason < EOS Provisions & Compensation 2014 SAP SE All rights reserved. 2

3 Payroll Centric Solutions Leave Adv. Pay / Recovery Leaves Valuation & Provisions Tickets Encashment Social Insurance Contribution Leave Compensation Basic Pay & Allowances Payroll EOS Compensation 2014 SAP SE All rights reserved. 3

4 Personal Administration

Personal Administration Hiring Action The roadmap for action like

7 Personal Administration Infotype 2 Persona Data 2 nd & 3 rd Nationality Sponsor ID Home Airport Legal Profession Hiring Action - Enabled Arabic name entry to the personal data - Additional fields in the (Additional Data) section 2014 SAP SE All rights reserved. 7

Personal Administration Persona Data Sponsor ID Home Airport Legal Profession Nationalization Date Hiring Action Leave Passage Tickets Class Tickets entitled for Employee Tickets

8 Personal Administration Persona Data Sponsor ID Home Airport Legal Profession Nationalization Date Hiring Action Leave Passage Tickets Class Tickets entitled for Employee Tickets entitled for Dependent Infotype 16 Flexibility to enter Leave Passage eligibility details by number of ticket for both employee and his dependents 2014 SAP SE All rights reserved. 8

9 Personal Administration Persona Data Sponsor ID Home Airport Legal Profession Nationalization Date Infotype 3251 Hiring Action Leave Passage Tickets Class Tickets for EE and DEP Tickets Max Value Social Insurance Start or Stop Contribution SI Number Fund Type Social Insurance for local national, at the same time, it can cover other GCC nationals 2014 SAP SE All rights reserved. 9

Personal Administration Infotype 185 Persona Data Sponsor ID Home Airport Legal Profession Nationalization Date Hiring Action Leave Passage Tickets Class Tickets for EE and DEP Tickets Max Value New

10 Personal Administration Infotype 185 Persona Data Sponsor ID Home Airport Legal Profession Nationalization Date Hiring Action Leave Passage Tickets Class Tickets for EE and DEP Tickets Max Value New identification documents have been added Infotype 21 Personal IDs National ID Unified Number Entry Visa Residence Visa Work Permit Social Insurance Contribution Start Date PIFSS Number Dependents new identification document section 2014 SAP SE All rights reserved. 10

Personal Administration Persona Data Sponsor ID Home Airport Legal Profession Nationalization Date Bank Account IBAN Validation Infotype 9 Others Bank Address Hiring Action Leave Passage Tickets

11 Personal Administration Persona Data Sponsor ID Home Airport Legal Profession Nationalization Date Bank Account IBAN Validation Infotype 9 Others Bank Address Hiring Action Leave Passage Tickets Class Tickets for EE and DEP Tickets Max Value Added Leave Passage details with contract info Infotype 6 Personal IDs Civil ID Unified Number Entry Visa Residence Visa Work Permit Social Insurance Contribution Start Date PIFSS Number New address types have been added (Camp Address) 2014 SAP SE All rights reserved. 11

14 Leaves Management

Leaves Types All leave types stated by the labor law are

16 Leaves Quota Accrual Annual Leave: - 2 days are accrued each month after 6 months of service and upgraded to 2.5 days after 1 year of service - Quota is used by default based on calendar days - Unauthorized absence can also be deducted from accruals 2014 SAP SE All rights reserved. 16

Leaves Quota Accrual Annual Leave: - Leaves provisions is calculated each month - ( Quota / 12

18 Leaves Distribution & Valuation Sick Leave: - It can have multi-level distribution where each level is linked with valuation rule - Total is 90 days per calendar year (15 paid, next 30 are half paid and 45 left are unpaid) 2014 SAP SE All rights reserved. 18

20 Leaves Validation Haj Leave: Leave types can be linked with condition check like Haj leave, it is one time and for Muslims only (It is a Public Sector feature which can be enabled for private) 2014 SAP SE All rights reserved. 20

22 Leave Tickets Entitlement

24 Leave Tickets Entitlement Personal Date Tickets Entitlement Details like Cycle, Class, Max No. of Dependents, Number of tickets for Employee and his Dependents Feature AEAPD is used to set home airport groups to set defaults such as tickets class 2014 SAP SE All rights reserved. 24

Leave Tickets Entitlement Personal Date Tickets Entitlement Quota Generation No.

27 Leave Tickets Entitlement Personal Date Tickets Entitlement Encashment can be paid either through regular payroll or Off-Cylce payroll. Quota Generation Tickets Fare Tickets Encashment 2014 SAP SE All rights reserved. 27

28 Leave Tickets Entitlement Personal Date Tickets Entitlement Quota Generation Tickets Fare Tickets Encashment - Tickets can be encashed based on quota and fare (/05*) - Tickets provisioning takes place on monthly basis (/06*) 2014 SAP SE All rights reserved. 28

29 Leave Advance Payment

month Start Offcycle Workbench, use any reason specified

30 Leave Advance Payment Annual Leave Annual Leave is entered that ends either in same month or extend to next month Start Offcycle Workbench, use any reason specified for Advance Leave Payment 2014 SAP SE All rights reserved. 30

31 Leave Advance Payment Annual Leave Offcycle Run Other wage types will show in the payroll results log: Leave payment Working days payment Deductions (e.g. SI contribution) Additional payments (other benefits) The Payout is the net of all the above 2014 SAP SE All rights reserved. 31

Leave Advance Payment Annual Leave Offcycle Run Recovery Partial or Full

34 Social Insurance

35 Social Insurance Start Contribution To start SI contribution: - Nationality must be Emirati (or other GCC) - Enrollment can be within 15 days from hiring, however the contribution starts and effective from hiring date - National ID, or SI Number can be used - Private Fund contribution can be maintained - Age Check feature can be enabled 2014 SAP SE All rights reserved. 35

36 Social Insurance Start Contribution Calculation Basis - We have 2 main funds, GPSSA and ADRPBF - Percentage, min and max value of contribution for locals are preconfigured - For GCC, percentage and limits are configured according to their native country SI law 2014 SAP SE All rights reserved. 36

Social Insurance Start Contribution Calculation Basis - The contribution is based on January

shows the contribution final calculation for

40 Bank File Generation Process Build Bank File Template Structure of 40 reusable columns (based on GPSSA Template) are available Easy to re-sort or append new columns that are bank specific BADi can be implemented to override program logic Map Reporting Wagetypes New wagetypes delivered used for reporting the main salary component (Basic, Housing, etc..) Run Payroll All contribution details will be picked from final payroll run Run GPSSA Report A report helps to review data before generating bank file After review, bank file can be generated Bank file generated can be exported to excel 2014 SAP SE All rights reserved. 40

previous months to show when the change was effective Showing in

42 GPSSA Detailed Log Report ü ü ü Shows adjustment added/deducted caused by retro change in previous month(s) Breakdown for previous months to show when the change was effective Showing in remarks the reason(s) of adjustment 2014 SAP SE All rights reserved. 42

43 Generate Bank File ü Generate Bank File after review ü Note: All GPSSA Legal Forms are now obsolete as they got replaced by this process and other online E-Services such as on-line Enrolment and Termination 2014 SAP SE All rights reserved. 43

44 End of Service

45 EOS Processing Define EOS Calculation Rules Build Slabs for each Rule Map Rule to EE Groups / Termination Reasons Apply Termination Action and specify Reason Run Payroll and check calculation 2014 SAP SE All rights reserved. 45

46 EOS Calculation Rule 1. Define Rule code (Pay Type) 2. Define Slab interval 3. Define Pay Rate and Frequency 4. Define options ü ü Part of year Proration Accumulate Slabs 2014 SAP SE All rights reserved. 46

47 Mapping w/ EE Group & Termination Reason ü ü ü Same Feature AEEOS to build decision tree based on any EE grouping element Integrated with SI Infotype 3251 (Non Enrolled Nationals can receive EOS benefit) Link termination action and reason with calculation rule 2014 SAP SE All rights reserved. 47

48 Service Duration Calculation From Hiring till Termination Inactive Periods / Unpaid Leave By default all service duration is calculated from Hiring Date till Termination Date Feature ENTRY is supported in case another Date Specification is used A view available to control what to be excluded from that duration ü Inactive periods from action can be excluded ü ü Days of Unpaid Leave can be excluded Other periods can be added 2014 SAP SE All rights reserved. 48

EOS in Payroll ü ü ü ü Provisioning is calculated in every payroll period automatically (wagetype /650) Provisioning of previous period gets reversed automatically (wagetype

49 EOS in Payroll ü ü ü ü Provisioning is calculated in every payroll period automatically (wagetype /650) Provisioning of previous period gets reversed automatically (wagetype /649) Final calculation happen upon termination action (wagetype /EOS) Delta of unused Provisioning is also calculated automatically (wagetype /528) 2014 SAP SE All rights reserved. 49

51 Wage Protection System

53 General Notes The WPS system is used to report details regarding remuneration of employees to the Ministry of Labor (MOL) and the Central Bank (CB). WPS generated from payment of regular payroll runs. (i.e. not for off-cycle payments) Transaction DMEE1 (DME engine) will be used to create the specific file format as required by the WPS. The preparation for generating the WPS file should start from transaction PC00_MAE_CDTA (Bank transfer pre.program DME UAE) to select the payroll period and generate records into payment file generation workfiles The WPS file generation will be run from transaction FBPM (Payment medium program of PMW) with payment format WPS_UAE 2014 SAP SE All rights reserved. 53

54 SIF file Specifications > Employee Detail Record (EDR) ID Field Label Max Size Type Use Mandated Contents/Remarks 1 Record Type 3 A M Must be EDR 2 Employee Unique ID 14 AN M Unique Identifier as provided by MOL. Also referred to as the Person ID. This field will have to be padded with leading zeros if the length is less than the maximum specified length of Agent ID 9 N M The 9 digit head office routing code as assigned to the AGENT by CBUAE. Validated against the master database held in WPS 4 Employee account with agent 16 AN M The employer must provide the account number/card number (for NBDirect customers) of the employee as provided by the agent. The field will only be validated for existence of some data. It is the responsibility of the agent to provide the correct account number/card number of each and every employee to the employer. 5 Pay Start Date 10 D M Must be of the format YYYY-MM-DD 6 Pay End Date 10 D M Must be of the format YYYY-MM-DD 7 Days in Period 4 N M Must be the number of calendar days for which the salary is being paid (i.e. calendar days in service minus unpaid absences) 8 Income Fixed Component 15 N M Valid amount (e.g., / / 22). If no contribution from this component then send Income Variable Component 15 N M Valid amount (e.g., / / 22). If no contribution from this component then send Days on leave for period 4 N M This shall be the number of days that the employee has availed of leave without pay in the pay period. If no leave has been availed off then indicate with zero "0" 2014 SAP SE All rights reserved. 54

55 SIF file Specifications > Salary Control Record (SCR) ID Field Label Max Size Type Use Mandated Contents/Remarks 1 Record Type 3 A M Must be SCR 2 Employer Unique ID 13 N M The 13 digit unique id for the employer as assigned by MOL. This field will have to be padded with leading zeros if the length is less than the maximum specified length of 13. Validated against the master database held in WPS. 3 Bank Code of the Employer 13 N M The 9 digit routing code as assigned to the BANK by CBUAE. Validated against the master database held in WPS 4 File Creation Date 10 D M Must be of the form YYYY-MM-DD Shall be validated to be a date that is less than or equal to that of the processing date on WPS 5 File creation Time 4 N M Must be of the form HHMM 6 Salary Month 6 N M Must be of the format MMYYYY. Shall be validated to be a month + year that is either equal to or 1 more than the that of the processing month + year on WPS 7 EDR Count 10 N M Must be the number of EDR records in the file. 8 Total Salary 15 N M Valid amount (e.g., / / 22). Will be validated to be equal to the sum of all the fixed and variable components indicated in all the EDR records in the file. 9 Payment Currency 3 A M Currency is always assumed to be AED 10 Employer Reference 45 AN O Documentary Field SIF file sample EDR, , , , , ,31,122400,0,0 SCR, , , ,1400,072010,119, ,AED,SALARY JULY SAP SE All rights reserved. 55

65 Promotion Nomination

Promotion Process Define Conditions Build

Define Nomination Period ü Start with defining Nomination Period which

68 Define Promotion Conditions and Rules Define Condition Types and Parameters Parameters are what value the system should check to decide if this Condition was met or not Condition Types are used to define template for Conditions, Conditions of same Type will have same set of Parameters Define Conditions Define Conditions of same category under certain Condition Type, then set the Parameters values Define Promotion Rules Define the name of the Rule, commonly it is one-to-one with Promotion Type Link Conditions to one Rule and Link Rule to Promotion Type One rule will have more than one Condition. Promotion Types such as Career Promotion, Financial Promotion, etc 2014 SAP SE All rights reserved. 68

Categories Define Parameters relative to

73 Promotion Nomination ü ü Manager review his employees and system advice who is eligible based on conditions He can apply more conditions from left panel then nominate selected employee for specific position 2014 SAP SE All rights reserved. 73

74 Promotion Nomination ü ü Manager review his employees and system advice who is eligible based on conditions He can apply more conditions from left panel then nominate selected employee for specific position 2014 SAP SE All rights reserved. 74

75 Promotion Nomination ü ü Manager review his employees and system advice who is eligible based on conditions He can apply more conditions from left panel then nominate selected employee for specific position 2014 SAP SE All rights reserved. 75

Promotion Evaluation ü ü HR Director can

77 Other Reports

Reports - Nationalization PY_AE_HAEPAEZ0 - Compare No.

Reports Document Expiry PY_AE_HAEPTRD0 - Follow-up documents expiration

81 Technical Details Solution based on : qhr Renewal 2.0 Add-On EHP Release: qcompatible with EHP 7 or higher Message Components : q PA-PA-AE and PY-AE Country Page on Service Market q SAP Help qhelp.sap.com > HR Renewal 2.0 > Payroll United Arab Emirates 2014 SAP SE All rights reserved. 81

82 Thank You SAP Globalization Services Hany Zanaty Localization Product Manager

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