HSQE Compliance-Management-Software

Transcription

1 HSQE Compliance-Management-Software

2 Contents imansys software suite... 4 Compliance management... 6 Regulations & obligations... 8 Instruction & training Skills & competencies Occupational medicine & health care.. 14 Risks & hazards Motivation & networking Documents & data Perfect integration Technology References Customer reviews Company Be compliant!... 27

3 imansys software suite Be compliant! imansys perfect solutions for HSQE compliance management. Discover how you can leverage our software modules for optimal support in fulfilling your compliance requirements while also saving time and money.

4 4 5 imansys software suite regulations & obligations instruction & training skills & competencies occupational medicine & health care risks & hazards motivation & networking documents & data The imansys software suite consists of networked software modules that can be used to effectively support your HSQE compliance management. Find out what options are available in each software module and how they can benefit you.

5 education management So versatile. So simple. Manage your compliance requirements for different areas in a single system. Support the implementation of your compliance requirements with perfectly coordinated software modules. Use the most popular standard formats while maintaining their individual features (e.g., animation). All imansys software modules maintain a consistent look and feel to ensure a short learning curve and maximum user-friendliness. imansys guarantees updatability despite individual customization. Flexible licensing models result in cost efficiency and risk minimization. web-based & personal instruction visitor management instruction for contractors audit-proof documentation risk management measure management operating instructions delegation of responsibilities legal compliance risk assessment technical facilities & permit management management of medical examination audit management first-aid log personnel development hazardous substances register comprehension test competency management legal database lockouttagout accident database employee qualification

6 6 7 Compliance management Compliance is defined as the adherence to rules and obligations by a company and its employees. This includes statutory and regulatory requirements as well as the company's own, self-imposed rules. imansys provides support for the efficient planning, implementation, evaluation and optimization of specific obligations related to HSQE compliance management. The systematic approach takes into account the required interfaces between different areas of responsibility to minimize random mistakes. By choosing imansys you are laying the foundation for a planned, systematic HSQE compliance management program. Record all structures, including related resources, requirements and guidelines. Assign tasks and measures based on specific responsibilities and track their implementation. Review the implementation of established specifications and evaluate the efficiency of existing measures using customized classifications. Get valuable suggestions from imansys on how to continuously optimize and customize your HSQE compliance management. Compliance Management

7 Your advantages with imansys Fulfill your entrepreneurial duties with respect to HSQE compliance Systematic approach based on the creation of required structures and the concrete assignment of duties and responsibilities Automated planning and tracking of deadlines and measures Cost efficiency and work reduction, especially for management Bidirectional interfaces with relevant systems, such as SAP Web-based, mobile-enabled software with 24/7 availability

8 8 9 Regulations & obligations Your options Link elements such as training, technical facilities, documents or hazards with the applicable legislation. Also record your company's self-imposed rules, guidelines, codes, etc. (corporate compliance). In addition, imansys offers a comprehensive measure management. Identify and organize tasks to comply with the defined rules and obligations. Instantly see changes in applicable legislation and react with the appropriate measure, such as by adapting a training plan. The content of laws and standards can be viewed at any time at the push of a button. Plan and manage audits with the imansys measure management program to verify your company's compliance. You can easily divide audit results into individual measures, assign them to those responsible and keep track of them. Link different elements with the applicable legislation. You will be notified automatically if a standard is changed.

9 Your advantages Individual link with legal databases possible Display changes in laws and legal standards at the push of a button Instantly recognize a need for action and react in a timely manner Targeted documentation and assignment of measures ensure traceability of your compliance requirements Improved transparency in your company Comprehensive measure management Prepare, plan and evaluate audits Corporate compliance Legal database Audit management Delegation of obligations Measure management Employee suggestion system

10 10 11 Instruction & training Your options Comply with your entrepreneurial duties and provide your employees with personal, web-based or virtual training in different areas, such as occupational health and safety, environmental protection, and data protection. Define individual learning goals and upload your own or external training content to the system. Web-based and personal training can be easily combined and organized, implemented and documented using the software. After a training course, administer an optional comprehension test (without testing performance) that can be individually created. Get an overview of all training activities and deadlines at any time. It is also easy to instruct contractors, suppliers and visitors. That allows you to keep track of who is on your premises at all times. Your employees always know where they stand with regard to completed, upcoming or overdue training.

11 Your advantages Location- and time-independent training and instruction for all employees Verifiable knowledge transfer thanks to data protection compliant, individual comprehension tests Audit-proof documentation, including a complete record of exceptions High degree of user acceptance thanks to easy and intuitive operation Reduction of workload for managers Supplier independence thanks to the use of standard formats, such as PowerPoint, PDF or SCORM Adaptation to your training concepts and company size thanks to modular software Web-based training Personal training Virtual classroom training Instruction for contractors E-learning

12 12 13 Skills & competencies Your options Define and manage job requirements at your company. Identify employee skills and their manifestations and summarize them in skills profiles. Find the right employees for staff planning and projects. Show your employees' qualification requirements, determine suitable staff development measures and document their effectiveness in the system. Determine which employees are subject to workplace-related compliance requirements and provide them with the appropriate training or instruction. Manage credentials and certificates, keep track of their validity and take appropriate measures to keep them up to date. Identify suitable employees based on skills and competencies to support your selection of personnel for projects and positions.

13 Your advantages Expand your company's expertise and innovative strength Effective advancement of employees Monitor and document training measures Systematic, active dialog between supervisors and employees Maintain credentials and certificates Targeted selection of personnel for activities and projects Optimized multifunctionality and redundancy of critical positions Skill management Education management

14 14 15 Occupational medicine & health care Your options Organize and document legally required preventative occupational as well as pre-employment exams. These can be divided into compulsory, offered, and requested examinations. They can be assigned to your employees on an individual basis. Determine the requirements and keep track of the status of your preventative medical care at all times. Plan and coordinate appointments and participants for your preventative medical exams. Your employees will be automatically notified of upcoming exams and can respond by accepting or rejecting the appointment. imansys makes it easy to document completed preventative exams (without recording health data), plan subsequent measures and coordinate additional or follow-up appointments. Receive comprehensive anonymized statistics and plan corresponding budgets for future preventative medical exams. Plan exams based on need and allow your employees to choose their own appointment times (optional).

15 Your advantages Efficient organization and complete documentation of preventative examinations Quality assurance through comprehensive reporting without collection of health data Support demand-oriented employment and budget planning Employee information and self-determination Cost savings from the effective management of appointments and the prevention of duplicate preventative exams All appointments, measures and process steps at a glance Preventative occupational medicine

16 16 17 Risks & hazards Your options Identify and assess risks, determine suitable risk minimization measures and document the progress of these measures. Use catalogs and freely definable checklists to easily create individual hazard or risk assessments for all jobs, activities, technical facilities, hazardous substances and psychological stress. Record accidents quickly, easily and centrally and provide the required notifications and measures from your own accident database in our system. In addition, imansys allows you to define instructions for maintenance tasks related to the start-up and shutdown of equipment and technical facilities (Lockout-Tagout). Risks are clearly visualized in a risk matrix. Use suggestions stored in the system to deal with hazards and measures that are typical for defined work stations and procedures. Easily create operating and procedural instructions. Record your employees' tips and suggestions for reducing risks. Stay on top of all steps, which are archived and version controlled for audits. Record the risks and hazards in your company and their characteristics, e. g., the related risk classification.

17 Your advantages Create transparency with regard to risks and hazards Design safe workstations and procedures Reduce effort by monitoring deadlines for measures and follow-ups Minimum effort in spite of customization thanks to powerful templates Audit-ready documentation in a centralized system Ensure compliance by establishing risk minimization tasks and measures Comprehensive statistical evaluation and reporting features Risk assessment Psychological stress Accident database First-aid log

18 18 19 Motivation & networking Your options Transfer knowledge playfully, thereby increasing your employees' motivation to acquire skills on their own and apply them at work. Raffles can be individually planned and carried out with ease. Create attractive prizes and use the flexible points system to reward specific employees as a way to motivate learning. Plan an unlimited number of raffles and automate their implementation and the awarding of prizes to the winners. Evaluate raffles anonymously to help identify focus areas for additional training. Plan an unlimited number of raffles and individually define beginning, end, number of winners, prizes and more.

19 Your advantages Employee acceptance of and sensitization to work-related subjects Effective transfer of knowledge through playful, self-regulated learning Increase your employees' interest and motivation for dealing intensively with specific topics Identify focus areas for additional training measures by analyzing game results Raffles

20 20 21 Documents & data Your options Record and manage any document or object which use a variety of data structures (e. g., technical facilities, notifications, hazardous substances and much more). These data are managed, saved and archived in accordance with the standards, using revision control. Work on data sets as a team within the framework of a workflow. Visualize different types of information and relationships. Establish your own company-specific hazardous substances register. You can create corresponding electronic manuals in the system. Manage work equipment that is subject to mandatory testing, technical facilities that are subject to approval, and employment records. If needed, your employees will be notified promptly via if an object has been updated. Record, for example, hazardous substances relevant to your company and list detailed information such as threshold values, CAS No. or storage class.

21 Your advantages Targeted provision of up-to-date data and information Higher information density thanks to the ability to visualize relationships Standardized control of data sets Centralized, environmentally friendly document management Find required information quickly and easily Track deadlines and tasks Additional features available for certain document types, e. g., linking operating instructions and hazardous substances Electronic manual Contract management Management of inspections of work equipment Hazardous substances register Technical facilities & permit management

22 22 23 Perfect integration All software modules are perfectly compatible and can be individually combined. The flexibility of imansys allows you to adapt our software to your company and to any emerging changes. Centralized administration and a uniform navigation system result in low organizational and maintenance requirements. Take advantage of valuable synergies resulting from the interaction between different software modules. Here are a few examples of what you can do: Want to provide training as a result of a risk assessment? Your solution: Use the risks & hazards software module to identify the need for action and define suitable training sessions as a measure. The training can be carried out directly in the instruction & training software module. Want to see what kind of additional training your employees need and provide it in the form of a training course? Your solution: Determine need with the skills & competencies software module, assign the required training to each employee and teach the course directly in the instruction & training software module. Measures resulting from a risk assessment, e. g., employee training, are assigned directly to the person in question.

23 Technology imansys is a web-based software application that can be used on your own intranet or in the cloud through our hosting service. imansys can be used quickly and easily from your browser without having to install additional software at each terminal. Our software is based on Microsoft standard technology and uses standard file formats. That means imansys is easy to integrate into your existing IT landscape, is future-proof and guarantees maximum compatibility with other systems. A bidirectional CSV interface can, for example, be used to establish a link to databases (e. g., SAP) with automatic import and export functionality. The ongoing development of our software means you will receive periodic updates as an added advantage to your company. Thanks to the technology on which imansys is based, updatability is guaranteed even for customized versions of the software.

24 24 25 References Companies of all sizes in a variety of different industries rely on our software solutions and services. When you choose domeba you can be certain that we will do everything in our power to make sure you will be just as satisfied as the many other domeba customers before you. We always strive for quality and customer satisfaction and would love to demonstrate our commitment in a joint project with you. Food: Industry: Service: Public Service:... find more at

25 Customer reviews We introduced imansys for our company's occupational health and safety program and we are using it intensively. Its widespread acceptance has convinced us to also use it for the introduction of new production processes now. Head of Occupational Safety and Fire Protection tesa SE I would especially like to mention the cooperation with domeba, who have implemented our special requirements with great flexibility and competence. IT Security Officer / Data Security Officer Schörghuber Stiftung & Co. Holding KG We use imansys to train our own employees as well as those of our contractors more effectively and in a shorter time. Project Manager Web-based Instruction Coca-Cola Erfrischungsgetränke AG

26 26 27 Company The imansys software suite is a product of domeba GmbH. domeba was founded in 1998 in Chemnitz, Germany by Matthias Domes. From its very beginning the company has stood for well thought out concepts, exceptional quality and powerful, user-friendly software. As the company's CEO, partner and creative director Mr. Domes and his team of specialists turned domeba into a leading supplier of HSQE compliance management software within a few short years. As early as 2003 domeba pioneered its proprietary LeManSys software product, introducing the first learning system on the market that allowed users to upload instructional content created by the company itself or customized without significant adaptation efforts. In recent years the company has continued to steadily expand its product offering with additional modules. The result is the imansys software suite for integrated HSQE compliance management, characterized by ease of use and a high degree of customizability. Finding the best solution for any problem that is our goal for every project. Matthias Domes CEO domeba distribution GmbH

27 Be compliant! Interested in trying out imansys to see how easy to use and effective it is? Contact us! There are many ways to reach us. We are here to assist you! Call us: + 49 (0) Sign up for an imansys webinar: Available dates at Try out the imansys demo version: Access the free trial at Contact us by info@domeba.com

28 domeba distribution GmbH Strasse der Nationen 41 a/b D Chemnitz phone: fax: mail: web: +49 (0) (0) info@domeba.com