POSITION DESCRIPTION POSITION: LOCATION: DIVISION: REPORTS TO: CLASSIFICATION: AWARD: REMUNERATION TIME FRACTION:

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1 POSITION DESCRIPTION POSITION: LOCATION: DIVISION: REPORTS TO: CLASSIFICATION: AWARD: REMUNERATION TIME FRACTION: Human Resources Officer 4-6 Peel Street North, Ballarat Corporate Services Human Manager, Corporate Services Level 6 SCHADS As staff of a charitable organisation, Centacare staff are eligible to participate in salary sacrificing arrangements 0.6EFT Maternity Leave back fill (10 Month Contract) BACKGROUND: Centacare Catholic Diocese of Ballarat (Centacare) was established in 1978 as the social welfare arm of the Catholic Diocese of Ballarat. It now provides extensive services across the broader community. For more information, visit the Centacare website at Values Respect Inclusion Integrity Accountability Behaviours Be courteous and constructive Be fair don t take advantage Listen and value other people s opinions Acknowledge other people s contributions Provide timely and genuine feedback Be informed Share information Recognise and value differences Find ways to collaborate Develop relationships Do the right thing Be honest Do what you say you will do Say what you think Accept responsibility for your actions Do your job Challenge behaviours ABOUT CORPORATE SERVICES Our aim is to provide support to the everyday running of Centacare Ballarat. Corporate Services is made up of a number of support functions that work together to ensure that our clients and employees receive the support to deliver their goals. Our teams provide valuable Centacare-wide support which is based on our specialised knowledge, best practices and technology. 1 Page 1 of 5

2 Human Resources: The Human Resources and Payroll team manage all people aspects and functions, including recruitment, performance development and payroll processing to ensure our employees are looked after in the best possible way. The team look to bring out the best in people through responsive, innovative and practical solutions and services. They provide support to employees throughout our employees life cycle at Centacare. POSITION PURPOSE The Human Resources Officer assists the Human Resources Manager with the provision of a comprehensive Human Resource (HR) function for the organisation, including training and development, coordinating recruitment, selection and induction processes, assist with maintenance of OH&S systems, HR projects, as well as providing advice to Managers in other areas of HR including Performance Management. REPORTING LINES The role will report to the Human Resources Manager, Corporate Services. LEVELS OF AUTHORITY Significant decisions will require the approval of the Human Resources Manager, Corporate Services. The extent of financial decision making will be as per the instrument of delegation. RELATIONSHIPS Internal: Works under direction from the Human Resources Manager, Corporate Services and works cooperatively with all employees. Develop a working relationship with all components of Centacare s management and staffing structure. External: A range of business contacts of the Corporate Services Team. Role Specific Duties & Responsibilities Recruitment, Selection & Assist managers to identify the best possible candidates by developing accurate Induction Position Descriptions and Selection Criteria. Coordinate selection interviews and conduct reference checks. Review the selection process with managers after appointments to ensure that the process is streamlined. Ensure that employees are adequately inducted into Centacare. Coordinate mentor and volunteer recruitment and induction processes. Internal Consulting Provide assistance to managers to enable them to successfully deal with unacceptable behaviour and performance issues in accordance with Centacare s policies and desired culture. In consultation with the HR Manager, provide initial advice on industrial relations issues to managers. Assist managers to identify appropriate and cost-effective training solutions that meet identified training needs and that meet Centacare s cultural needs. Work with managers to evaluate the effectiveness of training programs. Coordinate and run internal workshops for staff on Human Resources related topics as required. Health, Safety & Welfare Work with the HR Manager to ensure that all managers and staff are aware of their responsibilities in maintaining a healthy and safe workplace. In consultation with the HR Manager, coordinate organisational wide health and wellbeing initiatives. Coordinate duress alarm processes across Centacare including regular testing regimes. 2 Page 2 of 5

3 Role Specific Duties & Responsibilities HR Administration Project Work Develop and maintain accurate Human Resource files. Provide Award Interpretation Advice to Payroll and Managers on day-to-day matters as required. Ensure compliance with organisational policy and procedures requiring formal acknowledgements. Coordinate employee contracts including creation of new contracts, variations and renewals ensuring all are completed within required timeframes. Coordinate employee exits from Centacare including completion of exit surveys and required administrative functions. Coordinate the student placement process for Centacare. Strive for continuous improvements for all Human Resources practices. Ensure that Centacare s interests are being properly understood by external consultants participating in Human Resource projects. Contribute to Human Resource projects as required. Centacare Duties and Responsibilities Health and Safety Create, maintain, and foster a safe work environment at all times. Ensure your work does not adversely affect any other person. Identify, correct and report any unsafe act, condition or behaviour. Report any injury or incident by lodging a DINMAR within 24 hours. Risk Management Ensure that Centacare s Risk Management Policy, program and the application of sound risk management practices within the workplace and community are adhered to and complied with at all times. Actively champion the organisational reporting system by ensuring all risks, accidents, incidents, and feedback are reported in a timely, responsive and responsible manner. Actively participate in organisational quality and risk management processes including external accreditation requirements. EEO and Legislative Ensure personal compliance with all legislative requirements and lawful Requirements management directions. Ensure understanding and commitment to anti-bullying and anti-harassment legislations and Centacare policies, and ensure all personal interactions in the workplace with employees, clients, customers, student and fellow volunteers do not encompass any element that could be considered bullying or harassment. Be aware of and have an appreciation for the affirmative action and equal employment philosophy of Centacare. Code of Ethics and Conduct Actively support Centacare Catholic Diocese of Ballarat mission, vision and values Ensure full compliance to Centacare s Code of Ethics and Conduct. Operate within all Centacare policies, procedures and practice guidelines as well as relevant legislative requirements Be passionate about people and have a demonstrated belief in social justice. Commitment to the principles of Catholic Social Teaching. 3 Page 3 of 5

4 KEY SKILLS & EXPERIENCE Essential 1. Qualifications: Diploma or tertiary qualifications in Human Resources and relevant experience. 2. Personal attributes: Professional and mature with a good work ethic and a positive attitude in working with people. Well-developed priority and time management skills with the ability to multitask and work independently. A preparedness to travel as required. 3. Previous demonstrated experience: Demonstrated operational knowledge of HR practices, including recruitment and selection, occupational health and safety, internal consulting practices including the proven ability to coach leaders to successfully deal with unacceptable behaviour and performance issues. 4. Legislative knowledge: Demonstrated knowledge of relevant legislation and current policies, procedures and guidelines and the ability to practically apply legislation in a business setting. 5. Ability to build sound relationships: Demonstrated experience in building relationships both internally and with external stakeholders. 6. Highly developed written and verbal communication skills: Demonstrated capacity to effectively communicate with organisational staff and management and external business contacts. 7. Computer skills: Well-developed Microsoft Office skills in Word, Excel and PowerPoint. REQUIREMENTS Provision of a satisfactory Police Check A current Working with Children Check A current Victorian Drivers Licence It is a condition of engagement that the incumbent continually meet the Disability Worker Exclusion Scheme Requirements (see Information Statement below) POSITION INCUMBENT I have read and understood the requirements of this position description. I also acknowledge that description of this role is an outline and guide to the task of the professional activities needed to undertake the role successfully. Employee Name: HR Representative Name: Signature Date Signature Date 4 Page 4 of 5

5 Attachment One: Information Statement about the Disability Worker Exclusion Scheme Background In order to comply with the requirements of the Privacy and Data Protection Act 2014, Centacare provides this Information Statement for all prospective Disability Workers (as defined). Requirements for employment Centacare is required to provide a person s details to the Disability Worker Exclusion Scheme (DWES) Unit to check if their name is on the List before permitting them to commence work as a Disability Worker. If a prospective disability worker does not agree to participate in the DWES than they cannot be engaged by Centacare or another disability service provider as a Disability Worker. Additional Information Prospective Disability Workers need to be aware of the following information: If, during the recruitment process, information comes to light which, if correct, may satisfy the criteria for a person being registered on the DWES List (the List) of excluded workers, Centacare will be required to notify the DWES Unit. The DWES Unit may also notify other disability service providers or authorised labour hire agencies that currently engage the prospective Disability Worker. The consequence of having your name placed on the Disability Worker Exclusion List is that you will be prevented from being engaged by Centacare or another disability service provider as a Disability Worker in a disability service. The DWES Unit maintains the List and may advise other employers or prospective employers that are disability service providers, if the person is on the List or is the subject of a Notification. Process for checking a prospective Disability Worker against the List A preferred candidate will need to complete and sign a Consent and Acknowledgement Form provided by Centacare which will be forwarded to the DWES Unit to check a person s details against the List. In addition, preferred candidates will need to complete and sign a Statutory Declaration for Disability Workers supplied by Centacare. 5 Page 5 of 5