MSPO CERTIFICATION SUMMARY REPORT

Transcription

1 MSPO CERTIFICATION SUMMARY REPORT RIMBUNAN SAWIT BERHAD (PJP PELITA BIAWAK PLANTATION SDN BHD) Project No: SUNGAI KENDAI, BATANG KAYAN, LUNDU, SARAWAK. Date: 27/08/2018 DQS Certification (M) Sdn Bhd ( X) Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S, Setia Alam Seksyen U13, Shah Alam, Selangor, Malaysia. Tel: (Hunting Line) Fax:

2 1. Executive Summary Date of audit: April 2018 Name of the company: Certification No.: RIMBUNAN SAWIT BERHAD Operational unit: PJPP Biawak Plantation Sdn Bhd Contact No.: Certified site address: SUNGAI KENDAI, BATANG KAYAN,LUNDU, SARAWAK. MSPO Standard: MSPO Auditor: Mohamad Padil Mat Saman Masitah Hj Ahmad Tah Introduction RIMBUNAN SAWIT BERHAD is the registered entity managing PJP PELITA BIAWAK PLANTATION SDN BHD. The companies are primarily business in the cultivation of oil palms and the operation of palm oil mills. They are required PJP PELITA BIAWAK PLANTATION SDN BHD certification to align with the headquarter office commitment to attain the recognized Malaysia sustainability standard for palm oil, Malaysia Sustainability Palm Oil. Management systems that implemented, generally met intend of PJP PELITA BIAWAK PLANTATION SDN BHD requirement, but need further improvement as per our action plans addressed. Audit Result Nonconformities Indicator a Estate had established the Standard Operation Procedure (SOP) for most of the field operation, however there is no evidence of manual/guideline for Operating on Occupational Safety and Health (OSH) system in the estate for planning reference and monitoring purpose. Indicator e Indicator There were no evidences on Standard Operation Procedure (SOP) for operating the Fertilizer store, Chemical store and Lubricant store and Medical surveillance been carried out for the sprayers. Found that there is no Training Needs Analysis established and no Training Evaluation done after training conducted for Executive, Staff, and Workers in determining the training and development requirements for employees.

3 Indicator Indicator Indicator Indicator Indicator Indicator Indicator Indicator Indicator P5 Environment, natural resources, biodiversity and ecosystem services There in non-compliance to EQ (Scheduled Waste) Regulations, 2005 since there are no evidences establishment of: a) 2 nd Schedule: Notification of Scheduled Wastes b) 3 rd Schedule: Labelling of Scheduled Wastes c) 5 th Schedule: Inventory of Scheduled Wastes d) 6 th Schedule: Scheduled Wastes Consignment Notes e) 7 th Schedule: Information of Scheduled Wastes Training on the MSPO awareness to the workers conducted, however during audit visit and interviewed with the workers in the field shown that their not aware and acknowledge on the MSPO requirement and standard. Internal Audit Report conducted on 15/1/2018. However, base on the report there was not specific on determine strong and weak points and potential area for further improvement. Refer to the Rimbunan Sawit Berhad "audit Procedure" produced on 13/11/2017. Internal audit team had conducted the Internal audit on 15/1/2018, however there is no evidences on Audit notes, Non-confirmity reports (NC)Corrective and preventive action (CAPA). However, there is no progress monitoring the effectiveness of Improvement plan issues and also promoting environmental impact and opportunities of the company. P2 Transparency It was found that no written procedure for External Stakeholder Consultation and Communication Procedure established for Rimbunan Sawit Berhad P2 Transparency It was found that no written procedure for Traceability established for Rimbunan Sawit Berhad. P3 Compliance to legal requirements Found non-compliance in legal as below. 1. There was no weekly inspection of workers quarters being done by the management in compliance to the Workers Minimum Standard of Housing and Amenities Act Part III - 23). 2. Permit Menyimpan Diesel by KPDNKK for Diesel Storage wast not available. It is found that there is no establishment of Complaint and Grievances Procedure for External Stakeholders and Interested Parties.

4 Indicator a Indicator d Indicator e Indicator h Indicator i Indicator i 1. Estate already established the Safety & Health Programme 2018, however there is no evidence on the OSH effectively communicated and implemented. 2. During the audit visit at workshop, it was sighted that the Grinder/cuttting and cutter was located improper area (walking area) and Standard Operation Procedure for both equipments and latthe mechine was not available. During the audit visit to the spraying gang, it was sighted impropriate goggle was given to the workers that can cause hazard due to unbalance walking and uncomfortable to the workers. 1. There were no evidences on Standard Operation Procedure (SOP) for Handling Spillage at the Fertilizer store, Chemical store and Lubricant store. 2. There were no evidences on Spillage Kit available inside the Fertilizer store, Chemical store and Lubricant store. 3. Estate not established the Chemical Handling Procedure therefore, during the audit visit, workers used impropriate container (Coca cola bottle) filled with the chemical without premix into the fields. 4. Refer to the Procedure Operasi Selamat (SOP) Revised 2014 Rev.1 under title "Semasa menyembur" noted that point no 6. Pasangkan tanda amaran pada laluan seperti " KERJA PENYEMBURAN RACUN SEDANG DILAKUKAN, ELAKKAN BERADA DI KAWASAN INI". However, there was no evidence of notification signages of hazardous area at the spraying area during spraying at field Phase 1KB Block 23 (Biawak). Estate already established the Emergency Preparedness & Response flow chart and Team, However, there was no on evidence Written Procedure and training done clearly understood by all employees. However, there was none of certified First-aider personal in the estate. Estate already established the Emergency Preparedness & Response flow chart and Team, However, there was no on evidence Written Procedure and training done clearly understood by all employees.

5 Indicator Indicator Indicator Indicator Areas of Concern It was found that management using expired Worker s Contract Agreement as there is no evidence of issuance Extension of Work Agreement signed between management and workers on extension of employment (after fulfillment 2 years service) It was found that the monthly payment for workers was not comply to Minimum Wages Order, 2016 and no evidence of awareness briefing of minimum wages communicated to them. P5 Environment, natural resources, biodiversity and ecosystem services During audit visit at the workshop, there was sighted schedule waste. Spillaged used lubricant on the floor may contaminated the soil and proper record on collection of used oil. P6 Best practices 1. Woodies & VOPs grown clearly sighted without proper upkeep control. 2. Fronds management (pruning) was lack behind the schedule However there is no evidence on the Procedure or Guideline on the operating the Management Review Process during the interview with the workers, estate was not provided proper toilet (toilet bowl) inside the house Environmental Mitigation Plan established. However, estate to provide action taken and monitoring with person-in-charge and proposed date of completion However, Waste Management Plan to be established in determining category and time frame of disposal for identified wastes. Clause Riparian buffer zone marking is available in field Phase 2K Block 18, however there was no continuous marking along the river to determine the buffer zone area Biodiversity Assessment had been done. However, estate to provide Biodiversity Management Plan and identified wildlife monitoring with appropriate person in-charge with time frame Markers was found available, however the signage was too small and faded. 1. Worker s salary to be review.

6 Stakeholders Consultation raised any issues regards to the management. Yes No Remarks: 1. Less community services offered by the estate s management. 2. Less offer jobs opportunity to local people surrounding the estate. 3. Estate lorry overloaded trespassing the village road. 4. Late payment for the supplier such as delayed up to 5 months todate. Conclusion Certification Recommendation: This report details the audit results including strengths, opportunities, and weaknesses. These results were presented to your management at the closing meeting of the audit. You can use these results to improve the effectiveness of your management system. We look forward to continuing our partnership towards sustainable business success. In reference to PJP PELITA BIAWAK PLANTATION SDN BHD, the audit team recommends to DQS: Issuance of the certificate. Issuance of the certificate as soon as implementation of corrective actions has been demonstrated. Maintenance of the certificate. Maintenance of the certificate as soon as implementation of corrective actions has been demonstrated. Not applicable, due to extraordinary type of report.