Payroll Quarter Balancing in efinanceplus Calendar Year-End

Transcription

1 Payrll Quarter Balancing in efinanceplus Calendar Year-End Reprts used t balance 1. Quarterly Wage Reprt (ODJFS quarter reprt) 2. Quarterly Salary Data Reprt 3. Calendar YTD (HR/Reprts/Peridic/Calendar YTD) 4. Federal Tax 941 inf (HR/Reprts/Peridic/941 Quarterly) 5. Payrll Files Ttal Reprt 6. Cncise Check Register fr quarter 7. Emplyee Leave Balances 8. Unused Leave RUNNING PAYROLL SNAPSHOT 1. Human Resurces>Payrll>Pay Run Prcessing 2. Click n Payrll Snapsht link at the tp f the page. 3. T create a snapsht f emplyee payrll histry click Save. 4. Enter Save Criteria and press OK. Fr all emplyees, leave Emplyee Number blank and press OK. a. Nte: Check All Recrds t generate payrll histry fr CYE.

2 5. Click Back nce histry has been prcessed. 6. T verify snapsht recrds, enter desired search criteria and press Find. 7. Duble-click n emplyee recrd. Recrds in snapsht will appear in the fllwing tabs: a. Emplyment b. Address c. Payrll d. Taxes (Cntains payrll tax data fr federal, state and lcal). e. Prir Taxes f. Leave Bank g. Earnings (includes current, mnth, quarter, YTD and FYTD ttals) h. Withhldings (includes current, mnth, quarter, YTD and FYTD ttals) 8. Snapsht data can be purge by clicking the Purge link and entering purge criteria (Nte: This criteria can be narrw by Capture Date and/r Emplyee Number). Click OK and Click OK again after selecting additinal criteria.

3 9. All payrll data recrds will be erased n Purge. Snapsht can be re-run at any pint in time. RUNNING THE REPORTS 1. Quarterly Wage Reprt (ODJFS reprt ( see als PS_OH_eFP State Reprting manual Page 74) (Human Resurces>State>OH Quarterly Wage) The first step is the Setup fr the quarter. Click Setup If this is yur first time running the reprt, yu will need t enter all f the infrmatin int the fields. Then each quarter, yu will just need t change the year/quarter.

4 When finished click Lading the Data T lad the data int the OH Quarterly table, click Lad

5 If yu have previusly laded quarterly inf, yu will be asked if the file shuld be purged prir t lading. Click YES t delete the quarterly wage recrds fr the quarter. Once the date has been laded, yu are able t perfrm searches, add, delete and update recrds if needed. T update a recrd, highlight the recrd yu d like t update and duble click t pen the detail. Make the changes and click t save. T add a recrd, click and enter the infrmatin in the lwer part f the screen. T delete a recrd, highlight the recrd yu wuld like t delete and click Generating the reprt click n

6 Chse Hard Cpy t view the reprt n yur screen. Once yu are sure it is crrect, click n Electrnic File t create the file t uplad t ODJFS. 2. Quarterly Salary Data Reprt Human Resurces>Reprts>Peridic>Current, Mnthly, r Quarterly Salary Data Run fr all emplyees The last page f the reprt shws the belw infrmatin fr the quarter:

7 3. Calendar YTD Salary Reprt Human Resurces>Reprts>Peridic>Calendar YTD The belw infrmatin will be cntained in this reprt Quarterly Federal Tax Return Reprt Human Resurces>Reprts>Peridic>941 Quarterly Federal Return

8 Fill in the Reprting Year and Quarter In the Check Issue Date Range and Check Vid Date Range fields, yu may accept the defaults which ppulate based n the Reprting Year and Reprting Quarter selected. If needed, yu may enter different date ranges. In the Pay Grup field, identify the payrll grups t include: T enter multiple pay grup cdes, use the pipe symbl t separate the cdes, fr example, I B W M. T include all pay grups, leave the field blank. In the Pay Run field, enter all pay run cdes fr the pay perid that includes the 12th f the last mnth in the quarter. 1st Quarter - March 2nd Quarter - June 3rd Quarter - September 4th Quarter - December If all pay was issued in ne pay run, enter the apprpriate cde. T enter multiple cdes, use the clumn t separate the cdes, fr example, 011:016. This field is used t get the cunt f emplyees that appears n the 941 Quarterly Federal Tax Return. 5. Payrll Files Ttal Reprt Human Resurces>Reprts>Payrll>Payrll Files Ttals

9 This reprt generates a summary f ttal taxes, deductins and benefits fr current/mtd/qtd/ytd and ftd 6. Cncise Check Register fr Payrll Human Resurces>Reprts>Payrll>Cncise Check Register This reprt shws all checks written frm payrll In the check date field, input the quarter date range (mmddyyyy:mmddyyy) (: means between) i.e : fr Q3 Include check types: Check all 3 and then click t run reprt. 7. Emplyee Leave Balances Human Resurces>Reprts>Payrll>Emplyee Leave Balances This reprt prints a summary f emplyee leave infrmatin

10 Leave all fields blank t run fr all emplyees and all types f leave. Yu can narrw dwn yur reprt as needed. 8. Unused Leave Reprt Human Resurces>Reprts>Payrll>Unused Leave This reprt prints infrmatin regarding emplyee unused leave balances. It will shw the values f the leave.

11 Leave fields blank t run fr all emplyees. Click t run reprt. COMPARING REPORTS FOR BALANCING ISSUES 1. Cmpare the Wages ttal n the last page f the Quarterly Salary Infrmatin reprt t the Ttal Quarterly Wages n the Quarterly Wage Reprt they shuld be equal. a. If numbers are nt balancing, check t make sure all emplyees are listed n the Wages reprt. If smene is missing, check their State Required screen t make sure they are marked YES t Quarterly Wages. 2. Cmpare the Federal Tax Wages n the Quarterly Salary Infrmatin reprt t the Ttal UI Wages n the Quarterly Wage Reprt. 3. Cmpare the Quarterly Salary Infrmatin Reprt against the Payrll File Ttals Reprt and the Payrll Calendar YTD Ttals Reprt fr Federal, State, Lcal and Medicare taxes.