REPORT OF THE NATIONAL PLANNING WORKSHOP ON THE NATIONAL MIGRATION DATA MANAGEMENT STRATEGY AND ITS ACTION PLAN

Transcription

1 Promoting FED/2012/ REPORT OF THE NATIONAL PLANNING WORKSHOP ON THE NATIONAL MIGRATION DATA MANAGEMENT STRATEGY AND ITS ACTION PLAN Consultant: Zakari Zakariya Organized by the International Organization for Migration (IOM) on February 25th-27th, 2014 at Ramat Hotels, Nasarawa

2 Disclaimer This publication has been produced with the assistance of the European Union. The contents of this publication are the sole responsibility of author and can in no way be taken to reflect the views of the European Union.

3 Background and Objectives The International Organizational Migration is implementing the project Promoting Better Management of Migration in Nigeria funded by the European Union in the framework of the National 10th European Development Fund, aimed at strengthening the capacity of key institutions involved in migration management in Nigeria in order to improve the overall governance of the sector in order to maximize its developmental potential. Specifically, the project seeks to enhance policy coherence and the use of evidence-based instruments in migration management, strengthen national capacity to manage regular migration and mobilize diaspora for national development as well as strengthen national capacity to deter irregular migration. Objectives of the Workshop: The objective of the three-day national coordination and planning workshop was the following: To support the Migration Data Management Working Group (MDMWG) to effectively implement the Migration Data Management Action Plan To critically review the migration data strategy and action plan taking into account the strengths, weaknesses, opportunities and weaknesses of key actors To develop and adopt common data sharing template To draft a Memorandum of Understanding for data sharing between agencies. To facilitate dialogue on the implementation of the strategy as well as set milestones and indicators to track progress Approach and Attendance The workshop approach comprised: 1. A series of highly interactive lecture sessions using a participatory and systematic approach to prompt course participants to think reflectively, respond to and pose challenging questions, and relate participants prior and current experiences to the broad range of data management issues 2. A series of small group exercises, with plenary sessions, to provide a forum for participants to brainstorm to develop key performance indicators 3. Interactive morning reviews to refresh and highlight participants key take-away from the previous sessions Participants (15 Male, 2 Female) were drawn from agencies working with migration related data namely National Population Commission, National Bureau of Statistics, National Commission for

4 Refugees, Migrants and Internally Displaced Persons, Federal Ministry of Labour and Productivity, Nigeria Immigration Service and Nigeria National Volunteer Service. A representative of the National Planning Commission was also in attendance (Please see details below). Content On the first day, the method of delivery, conduct and presentation was agreed on. Participants were grouped into three and asked to brainstorm on the data categorization of Ministries Departments and Agencies, with emphasis on measureable indicators, data profiling, security, frequency and timeliness. While discussing indicators definitions and measurement approach, the Expert stated that a data point is a pre determined observation on program delivery services or beneficiary outcomes which is used to track progress made during implementation. When a specific structure is associated to a data point, it becomes a meaningful observation capable of measuring achievements. When observations are processed and summarized into meaningful value then there is information. Information is got when data is processed and analyzed to facilitate its utilization for decision making. Knowledge shared among different stakeholders, internalized and applied to specific situations and lessons learned through the process then knowledge is actually gained. Knowledge is an accumulation of know how made possible through a learning agenda. The Consultant also explained the data management conceptual framework which includes data acquisition, data transcription, data processing and analysis which will culminate into generating information useful for decision makers. Datasets can either be qualitative, quantitative or both. Theory of change is an underlying vision defining the path through which it is believed that program s goals will be achieved. It is further translated into development hypotheses and further into a results framework. Monitoring and evaluation linkages include inputs, outputs, outcomes and impact. Assumptions and external factors should also be considered for successful implementation. Considering the logic model, monitoring and evaluation is mostly quantitative for performance measures but qualitative data may be used especially at the result levels. Data Quality Assessment evaluates the quality of dataset used to estimate performance indicators. It investigates how data has been collected, transcribed and analyzed. It involves verifying data from its source and confirming its authenticity and accuracy. This can reveal the limitations of datasets, confirm the accuracy and quality of data for management decisions. Each group made a presentation in the plenary, where all agreed to the need for the institutionalization of surveys and sharing of data and information among Ministries Departments and Agencies. On the second day the consultant led the three groups in reviewing the migration data action plan, review of existing data collection instruments, developing performance indicators and then identified the primary sources of data. The participants noted the need to develop data capturing instruments and standard procedures for some Ministries Departments and Agencies to be spearheaded by National Population Commission, National Bureau of Statistics and the Federal Ministry of Labour and Productivity.

5 On day three, the consultant facilitated the development of a Monitoring and Evaluation Plan to track progress of implementing the Data Management Strategy Action Plan. Participants contributed in proposing timelines and appropriately assigning responsibility for carrying out each activity of the Action Plan. The participants later-on identified challenges, weaknesses, strengths and opportunities, which are crucial to effective implementation of the Data Management Strategy Action Plan. Challenges and Weaknesses - Paucity of funds to implement migration activities - Capacity gaps within relevant agencies in migration data management - The National Migration Data Management Strategy document should be adopted by all relevant MDAs and its content strictly adhered to by all Ministries Departments and Agencies - High attrition rate in Ministries Departments and Agencies Strengths and Opportunities - Adoption and singing of the Memorandum of Understanding by the relevant Ministries Departments and Agencies concern with migration issues - Creation of Migration Units/Desks and deployment of officers to perform migration related responsibilities - Interaction of Migration Officers across Ministries Departments and Agencies on national and international migration issues - Intervention, implementation and funding of migration issues in the country by the International Organization of Migration (IOM) and European Union (EU) respectively. - There is harmony and sense of purpose by members of the Migration Data Management Working Group (MDMWG) - Bringing together of all Ministries Departments and Agencies on Migration issues by IOM and funded by EU - Adoption of the final draft of the National Migration Data Management Strategy Document - Adoption of the National Migration Data Policy by the Federal Executive Council Lessons Learned and Recommendations - The synergy and cooperation of all relevant Ministries, Departments and Agencies on National and International Migration issues should be encouraged and sustained, particularly when funding stops from IOM and the EU. - In the past, there was no desire to create a central data pool of National and International Migration database, but now, this desire is gaining momentum; we should not allow our organization s individual mandate derail the goal of the whole team - Participants should lobby their colleagues, superiors and members of the National Assembly to pass the National Migration Policy. - Interactions will facilitate understanding or partners mandates. The working group will appoint a rappateur to take notes of salient points at every meeting. Timelines will assist in firming up agreements reached at meetings. - Definitional inconsistencies should be resolved, overlaps identified considering the mandates of agencies, different aspects of migration and different behavior of migration data.

6 Closing Harmonizing sectorial data will assist in aligning and balancing different efforts into a single unified and clear focus. An understanding of how data will be used, stored and analyzed will be useful for the harmonization. Data gaps should also be identified and addressed for successful harmonization. - The Assistant Director, FMLP stated that the migration data working group should be backed up with a technical working document. It was noted that the group is already mentioned in the migration policy. The next meeting will be to review the Memorandum of Understanding for data sharing. Partners will come alongside a representative from their organizations legal unit. - All participants should be a salesman or spokesperson in their individual Ministries Departments and Agencies to enlighten and share reports on migration issues with colleagues and superiors - Participants should stand strong and believe in the resolutions and agreements reached during Migration Data Management Working Group Workshop - We should study the National Migration Data Management Strategy Document very carefully and educate the legal departments/units of various Ministries Departments and Agencies. The Chief of Mission a.i. thanked all participants and facilitator for their commitment and attention and stated that the process has been a great learning experience. IOM is happy to be a part of the working group and pleased with the evolution and level of success and understanding that every partner has a role to play towards enhancing migration management. IOM is committed to continued support to Government agencies. ATTACHED ANNEXES Annex I: List of Participants Annex II: PowerPoint Presentation Annex III: Data Sharing Template

7 Appendix I: List of Participants Name Org. Position Sex Phone Number 1. T.A Kolapo NPopC Deputy Director M kolapotimoty@yahoo.com 2. Chamberlain Okoro NPC CPO M chamberlainokoro@yahoo.co m 3. Salihu S.I. NBS ACPA M salihuson@gmail.com 4. Gyang C.D NPopC DD M gyangcho2008@yahoo.com 5. Henry Mbene NPopC System Analyst M henrymbene@hotmail.com 6. Emeka Anene FMLP LO1 M mekaworldus@yahoo.com 7. Efoghe Innocent NCFR PPO Migration M innocent.efoghe@gmail.com MI 8. Esene Matthias NCFR PO Migration M st_mathias2000@yahoo.com MI 9. D.M. Alkali NIS ASI Migration M dmalkali@yahoo.com 10. Agodi Emmanuel NNVS PAO M stregina2000@yahoo.co.uk 11. Abdulkareem T.S. NIS SII (ICT) M kartnet2004@gamil.com 12. Oriokpa V.I. NBS MDO M oriokpa_vi@yahoo.co.uk 13. Abaya P.S. NBS DD M psabaya@yahoo.com 14. Emmanuel FMLP Assistant M e.igbinosun@gmail.com Igbinosun Director 15. Lily Sanya IOM Programme F lsanya@iom.int Officer 16. Henry Akwitti IOM Migration Data M hakwitti@iom.int Expert 17. Adaeze Molokwu IOM Programme Assistant F amolokwu@iom.int

8 Appendix II: PowerPoint Presentation DATA MANAGEMENT OVERVIEW FEBRUARY, 2014 ZAKARIYA ZAKARI