Entering Supplemental Pay in the Web Application- Certified Employees

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1 GENERAL INFORMATION The Supplemental Pay application is used to record attendance for all professional (exempt) employees who work supplemental pay duties that are performed outside of their normal work schedule, or for Certified Temporary hired to complete other jobs. If you use KRONOS Timekeeper (non-exempt employees) to log your time worked, please do follow this process. Prior to starting the supplemental duty, employees must obtain the pay code and position number from the department/campus authorizing the work. Please contact the Help Desk (210) for help with your active directory credentials and for assistance with accessing your NEISD account. Supplemental pay is paid in the month following the activity being performed, entered and approved by the appropriate department/campus. Please refer to the Payroll schedules listed on the Payroll website for pay dates and deadline dates. Please keep in mind that some entries require several approvers so submit the entries timely to avoid a delay in payment. If an entry is returned, an is sent to the employees NEISD account. Assistance in resolving the issue should be directed to the department/campus where the work was performed. Please contact the District Help Desk for assistance in accessing the account. The following browsers must be used to access the Supplemental Pay application, Internet Explorer version 10 or higher, Chrome or Firefox. Users cannot enter Supplemental Pay transactions on Apple products or the Safari browser. LEARNING SUPPORT GUIDELINES SCE-ED teacher must complete the Tutoring Time Card/Student Roster. This document can be found on the State Compensatory Education webpage and must be retained by campus for 7 years. SCE-ED teacher must use the Supplemental Pay system to submit hours worked. All supplemental pay request must be submitted within 30 days from the time services are rendered. SCE-ED teacher must notate in the comment section, subject(s), grade level(s) and time(s) tutored. Failure to include required comments will delay payment. Enter Supplemental Pay Instructions Revised 4/26/2018 1

2 To access the Employee Portal: 1. From District s internet web page click on LOGIN located in the top right side under the search box. 2. Click on the LOG IN icon and use your active directory credentials. 3. Click on the MyNEISD link. Enter Supplemental Pay Instructions Revised 4/26/2018 2

3 4. Under Quick Links click on Employee Portal. 5. You may receive this pop up after selecting the Employee portal Icon. To bypass this screen, please click the box for Don t ask me again and then Continue to Website. That should take you to the log in page. Enter Supplemental Pay Instructions Revised 4/26/2018 3

4 6. After selecting Employee Portal, the log on screen will appear. Enter your Active Directory Credentials and click Log in. 7. Click on the District logo and select Supplemental Pay under My Applications Enter Supplemental Pay Instructions Revised 4/26/2018 4

5 TO ENTER YOUR TIME 1. To add an entry click on Enter Time Cards. 2. Then click on Add Time Card Entry Enter Supplemental Pay Instructions Revised 4/26/2018 5

6 3. To create a time record: *Select a date from the calendar. Current date will be highlighted in yellow. The date worked, once chosen, will turn orange. *Enter the number of hours worked by either entering the hours in the dialog box or clicking the up/down arrow. *Enter the appropriate pay code. This should be provided by the campus/department to ensure the correct compensation. *Enter the position number provided by the campus/department. This will ensure the correct approval routing and budget code is charged. *Enter a description of the service provided. 4. Select from the following options: Cancel Cancels the current transaction Save - Allows you to view and edit the transaction prior to submitting for approval Submit for approval Immediately submits the transactions for approval. The employee may not edit the transaction once it has been submitted. Enter Supplemental Pay Instructions Revised 4/26/2018 6

7 APPROVALS It is recommended that employees review the entries daily to ensure they are approved by the established deadlines. Employees can view the status of their supplemental pay transaction by clicking on the carat located in front of the service date. Clicking on that carat will open up the transaction information. Employees can see the contact information for approvers and see where the entry is in the approval process. If an approver returns an entry to an employee for corrections or more information, the employee should receive a notification at their NEISD . An employee will need to make needed edits and submit for approval again. Returned transactions still follow the established approval deadlines. Entries that are not approved by the deadline will be processed on the next monthly check. Enter Supplemental Pay Instructions Revised 4/26/2018 7