SOUTHEAST ASIA RECRUITMENT PACK

Transcription

1 SOUTHEAST ASIA RECRUITMENT PACK Greenpeace, one of the world s most respected and dynamic organizations, is an international non-profit global campaigning organization that acts to ensure the ability of Earth to nurture life in all its diversity. At the heart of Greenpeace s campaigns is the tradition of non-violent, direct action against environmental abuse and destruction. Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action. Greenpeace acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by: Catalyzing an energy revolution to address the number one threat facing our planet: climate change. Defending our oceans by challenging wasteful and destructive fishing, and creating a global network of marine reserves. Protecting the world's ancient forests and the animals, plants and people that depend on them. Creating a toxic free future with safer alternatives to hazardous chemicals in today's products and manufacturing. Campaigning for sustainable agriculture by rejecting genetically engineered organisms, protecting biodiversity and encouraging socially responsible farming. Greenpeace, an international environmental non-government organization, is comprised of 26 independent national and regional offices across the world covering operations in more than 55 countries. To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants. For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems. Greenpeace in Southeast Asia Greenpeace opened our first office in Southeast Asia in In that time, we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies.

2 Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture. Greenpeace has four offices in Southeast Asia (GPSEA) in Thailand, Indonesia, Philippines and Malaysia and currently composed of: Programme Department (Campaigns, Communications, Public Engagement & Actions), Fundraising, Operations Support (Human Resources, Finance & Admin, Information Technology, Security) and Executive Office. Currently, Greenpeace Southeast Asia employs nearly 200 staff across the region, excluding the direct dialogue fundraisers. THE POST: ORGANIZATIONAL PLANNING & EXECUTIVE SUPPORT MANAGER Job Summary: The Organization Planning and Executive Support Manager is responsible for coordinating the planning and implementation of GPSEA s multi-year strategies, as well as its annual organizational development plans, This position reports directly to the Executive Director, and will work closely with all relevant units within Greenpeace Southeast Asia and other Greenpeace entities (Greenpeace International and other NROs) in the development, formulation, monitoring, and tracking of GPSEA s overall organizational strategy, its goals and objectives. The position is for Secondment or Fixed-term with initial 2yrs contract. Key Duties 1. Organizational Strategy Contribute to the development and realisation of the overall GPSEA organizational strategy, including ensuring strategic objectives are being met and that the impact is integrated and cohesive. Develop approach to linkages and deployment to ensure alignment to the overall goals of the organization. Coordinate and manage the development of GPSEA s Three Year Strategic Plan (3YSP) and annual Organisational Development Plan (ODP) and ensure that these plans are effectively aligned with GPSEA s vision. Provide advice to the Executive Director and Senior Leadership Team in developing the strategic plans and annual Organisational Development Plans covering the full range of integrated functions within GPSEA, to ensure the development and integration of the organization s global,

3 regional and local planning processes across various functions and competencies. Coordinate the monitoring and assessment of GPSEA s implementation of its strategic and annual plans, including the responsibility to assist the Executive Director and the SMT in intervening, identifying gaps, and managing strategy adjustments. Contribute to knowledge management at GPSEA with focus on organisational goals to winning campaigns such as improved performance, innovation, the sharing of lessons learned, integration, and continuous improvement of the organization. Keep abreast of relevant global and regional political developments, socio-economic trends and external factors that may affect the work and the delivery of the GPSEA strategies. 2. Leadership and Management Develop, manage and/or participate in projects led by the Executive Director or as assigned by the Executive Director, in line with the priorities of the organization. Proactively gather information and identify emerging challenges being faced by GPSEA using an aggregate organizational view and timely inform the Executive Director and/or the Senior Leadership Team. Lead in an environment of change where innovation and sharing of ideas and best practices is encouraged, in line with Greenpeace's values. Propose and lead the development of programmes and mechanisms that can enable GPSEA to improve performance and address challenges. 3. Facilitation and Networking Convene relevant GPSEA units in relation to the development, implementation, and monitoring of strategic plans and annual organizational development plans. Facilitate annual ODP planning, networking, sharing of knowledge and best practices between teams, especially on broader organisational strategy. Stay up-to-date with various programmes, campaigns, and internal initiatives to foster synergy and opportunities for cooperation and collaboration across Southeast Asia. Organize regional planning team meetings, including agenda setting, facilitation, and ensure logistics support, follow-up of action points. Oversee the support and coordination of the regional planning team.

4 Responsible for communicating and co-ordinating effectively across workstreams, multiple projects and teams, as an integral member of the core planning team by building strong relationships with stakeholders in various organisational areas in order to manage the strategy process from design to implementation. 4. Internal Communication Support the Executive Director in rolling out internal communication strategies including drafting s, Q & As, and other internal statements from the Executive Director. Manage and produce the internal newsletter and other channels meant to update staff on developments in various areas of GPSEA s work Handle the creation and implementation of multiple forms of communication activities and programs. 5. Other Represent GPSEA upon requirements from the organization or externally as necessary. Support projects and provide specific advice at the request of the Executive Director and in line with organizational aims and objectives in order to facilitate the delivery of specific or unique pieces of work as required by the Executive Director. Take on a leadership role in special projects at the request of the Executive Director. Any other duty as requested by the Executive Director. Educational Background & Fundamental Qualifications Level of Education: Academic or higher education qualification in business, management, finance, planning, or information management Field of Study: Management, Planning, or Business Work Experience: Minimum 5 years experience and solid track record in a strategic planning, project coordination, senior management and/or leadership experience within a global organization Masters degree education in a related field is an advantage Solid strategy development credentials gained in private sector or international non-profits

5 Competencies and Skills Organizational Competencies: Exceptional process skills and analytical ability aimed at creating change in complex environments Ability to project confidently at the highest level of Greenpeace management Excellent communication, presentation and networking skills. Able to engage multiple stakeholders at very senior level and build consensus People management experience in multicultural or international settings Change management experience, with ability to create and manage change processes Good track record of delivering complex programs or projects involving capacity building and/or significant knowledge sharing activities Willing to seek and consider diverse ideas and approaches in order to find creative solutions to complex problems. High level of personal and work organization; efficiency; orientation to detail Experience in financial management and budgeting Organizational, administrative and time management skills. Commitment to Greenpeace s mission and affinity with Greenpeace values Strategic Orientation: Anticipates future consequences and trends accurately; recognizes strategic opportunities for change; builds and shares a compelling view of the direction of the organization. Transmits a sense of purpose for the organization in order to engage and motivate towards a common goal. Collaborative Approach: helps others to achieve their best and contribute to joint objectives; develops cooperation and teamwork while participating in a group of people, working toward solutions that generally benefit all involved parties. Communication: knowledge and/or experience in presenting information, ideas, and positions in a clear and convincing manner that can easily be understood by the targeted audience. Quality: Knowledge and/or experience in meeting and surpassing the needs and requirements by setting high standards for the quality of work output. Professionalism: Commitment to managing conduct and emotions in a way that represents the values and realizes the objectives of the organization. Innovation & Change: Commitment to reflecting creative and imaginative thinking, an openness to new ideas, and an ability to take calculated risks in order to meet organizational objectives.

6 Global Mindset: Knowledge and/or experience in addressing organizational objectives by developing calculated approaches that integrate an openness to and awareness of diversity across cultures. Achievement: Sets goals for self and others, takes sustained action in the face of obstacles. Seeks out relevant tasks when the current task is completed. Accountability and Integrity: A high sense of personal accountability and ability to hold others accountable. Empowering & Inspiring others: Ability to empower other to achieve real time results through sharing knowledge, opportunities and means. Empowers people and strives to bring out the best in them. Enables colleagues and staff to translate vision into action and creates an environment in which people feel valued, motivated and challenged. Alignment on Values: Deep understanding of and commitment to Greenpeace s Core values, and a passion for delivering Greenpeace s mission. Willing to work with a crazy leader. Functional Skills: Technical Experience on organizational strategy planning and development Strong negotiation, communications and presentation skills Experience in research, data gathering and analysis Experience in administrative and time management skills Computer skills for a level that involves project management, preparation of various documents and reports and to access information, and in working through online platforms Excellent oral and written English is required, fluency in other Southeast Asian languages would be an advantage Willingness to travel Method related Project management Training skills (teach, mentor and coach) Planning & Organizing Ability to evaluate and assess Attention to details Analytical skills Social / Self Tact and diplomacy Assertive

7 Build and manage relationships with other departments within the organization Ability to synthesize technical issues and to communicate on them in wording, adapted to a target audience Leadership Competencies Strategic orientation, in particular ability to see a situation accurately with a broad set of perspectives Managing vision Planning and organizing, in particular ability to develop and manage a structured approach Empowering and developing people, in particular Ability to create team spirit, foster teamwork and engagement THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST WORKING HOURS Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm. Ordinary hours of work may be varied as agreed between staff and the line managers. LEAVE A permanent employee will be entitled to the following leaves: Annual Leave: 20 days Parental Leave: As per labor laws and Greenpeace policy Long Service Leave: 2 months paid leave after 5 years of continuous service Compassionate leave: maximum of 5 days for the death of significant others SALARY In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant s previous experience, and the organization s salary grade. INSURANCE Greenpeace provides health insurance and travel insurance to its employees. LEARNING AND DEVELOPMENT Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively. Through its mentoring process and annual Performance Management System, staff s development objectives are identified and prioritized.

8 EQUAL EMPLOYMENT OPPORTUNITY Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant s merits and abilities. HR POLICIES AND PROCEDURE Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant. APPLICATION GUIDELINES Interested candidates are invited to write a Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace, fill out the Application Form ( and to jobs.ph@greenpeace.org Deadline for Applications: November 30, 2018 As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance. If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted. GUIDANCE IN COMPLETING YOUR APPLICATION FORM 1. Read the recruitment pack carefully before completing your application form. The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions. 2. Complete all items in the application form. Remember that this will be our basis for shortlisting candidates. Curriculum Vitae (CVs) will not be accepted. 3. Make sure you the form to the correct address (jobs.ph@greenpeace.org), addressed to the HR Department, and ensure that your application form arrives before the closing date. Application forms received after the closing date will not be accepted. 4. If you have questions, kindly jobs.ph@greenpeace.org Thank you and we look forward to receiving your application letter and completed application form.