Apprenticeships Business

Transcription

1 pprenticeships Business Manager Job Specification JOB DESCRIPTION Employment status: Hours: Location: Department: Manager: Permanent, full time Full time hours at UCEM are 35 per week, Monday to Friday 9.00 a.m. to 5.00 p.m. Horizons, 60 Queen s Road, Reading, RG1 4BS Student Experience Director of pprenticeships Liaises with: Student Experience / Commercial and Business Operations / cademic Registrar / Online Education / Finance and Resources / Principal s Office / Deputy Principal s Office / External partners and stakeholders Summary of the role To manage UCEM s apprenticeship business operations in relation to funding, compliance and financial planning and management. Ensuring compliance with Education and Skills Funding gency (ESF) requirements is a key element of the role. The role includes planning and conducting internal audit activity as well as management of several apprenticeship related contracts including subcontracts with external partners. Duties and responsibilities To act as UCEM s relationship manager with the ESF and with other relevant partners/external stakeholders. Monitor ESF funding rules and performance management requirements and ensure that UCEM s processes are compliant. Ensure that all relevant teams have sufficient understanding of ESF funding and compliance requirements to be effective and compliant. Lead on the development and maintenance of controls processes to support the achievement of ESF compliance. To review and decide apprenticeship funding eligibility queries. To review and decide requests for Maths and English funding, and additional support funding. To ensure that UCEM s ILR returns are accurate including use of the Provider Data Self-ssessment Toolkit (PDST) and reports. To forecast and monitor apprenticeship income (direct contracts and sub-contracts). To profile and monitor spend against ESF contract allocations. UCEM 01/2019 Page 1 of 5

2 Ensure that accurate Management Information (MI) returns are made in accordance with UCEM s framework agreements. To manage UCEM s apprenticeship subcontracting arrangements (UCEM as the main provider and UCEM as the subcontractor). To analyse relevant data and identify trends. To support the Director of pprenticeships and ssociate Director of pprenticeships with financial planning and management activities including budget setting and budget monitoring. Lead on internal compliance monitoring and audit activity related to direct contracts and sub-contracts. Manage funding and compliance elements of UCEM s subcontracts (UCEM as main provider and UCEM as subcontractor). Create and maintain UCEM s entries in the ESF Course Directory Provider Portal. Contribute to development, implementation and continuous improvement of lean processes. To contribute to organisational planning activities. To be accountable for securing good or better employee satisfaction scores within allocated staff team. To support the integration of UCEM s apprenticeship provision into UCEM s core business. Line management responsibilities To line manage the pprenticeships Business dministrator Financial accountabilities No direct budget accountabilities. PERSON SPECIFICTION = pplication/cv I = Interview T = Test Qualifications and training Bachelor s degree or a minimum L4 qualification with relevant workplace experience L4 or higher financial services qualification Level 2 English and maths qualifications Higher level maths qualification Evidence of recent professional development Previous experience Experience in a financial management role or demonstrable financial management experience Experience in a similar role Experience of working in a management or supervisory role where the work activity is subject to externally set compliance requirements and external audit/review Experience of planning and conducting internal audit activity to in relation external set compliance requirements UCEM 01/2019 Page 2 of 5

3 Experience of developing and implementing controls processes in relation to work activity that is subject to externally set compliance requirements and external audit/review Experience of contract management Experience of working in a management or supervisory business support role in a multiteam environment Experience of reviewing thirdparty contractual documentation in relation to set criteria Experience of preparing contractual documentation Line management experience Skills, knowledge and aptitudes Strong communication skills dvanced skills in use of MS Excel T Strong evaluation and analytical skills Knowledge of apprenticeship funding methodologies and funding rule requirements Strong planning and organisational skills Knowledge of current government policy and developments relating to apprenticeships Strong financial planning and management skills Knowledge of Ofsted, Q/OfS quality criteria and inspection/review processes Skills in monitoring performance against targets/key performance indicators Knowledge of safeguarding and Prevent Duty requirements Intermediate (or better) IT skills in MS Office applications T bility to interpret complex documentation and provide appropriate guidance and support to others T Proactive and professional manner with a can-do approach bility to develop excellent working relationships with both internal and external stakeholders bility to work to deadlines and manage competing priorities, in a highly pressurised environment bility to work flexibly and adapt readily to changing circumstances UCEM 01/2019 Page 3 of 5

4 Other or special requirements Commitment to Student Success; at UCEM we all work hard to make sure that our students are successful bility and flexibility to travel as required in relation to the job role I VLUES we expect all new employees to demonstrate our values at work We will test these as part of the interview process Passion we care We want each and every one of our students to succeed We do the right thing by our students and customers; that means we do whatever we can to ensure that no student falls behind in their studies, and that no customer is unhappy with the service they receive Integrity fairness first We model integrity in everything we do We never compromise on honesty or trustworthiness We adhere closely to laws and compliance standards We do what we say we will do, and fulfil our promises to staff Excellence we aim high High standards drive everything we do We deliver excellence, strive for continuous improvement and respond dynamically to change Each one of us is personally responsible and accountable for the quality of whatever we do We listen to our students and understand their expectations We strive to exceed expectations in quality and delivery Support we support and respect each other t UCEM each member of staff does everything they can to help other staff and students to achieve their goals We respect others and their opinions, we are open to ideas, we trust each other We promote a supportive working environment across UCEM that extends to our students We value and reward each individual s skills, working towards common goals with shared objectives and through collaborative practice SFEGURDING ND PREVENT Please note any appointment to this post is conditional upon and subject to an enhanced certificate (criminal record check) issued by the Disclosure and Barring Service (DBS), which will also include a check of the DBS Barred Lists. If you are appointed to this post you will also be required, as part of your induction training, to undertake training relating to safeguarding and Prevent. This training will be both face-to-face and online. ny prior training in these areas is helpful, however it will not make you exempt from undertaking training with us. BENEFITS Salary range 40,000 to 45,000 per annum. 24 days paid holiday (rising with service to 27) plus paid bank / public holidays and up to 5 paid closure days; all per holiday year Full Time Equivalent. Holiday buy/sell available. UCEM 01/2019 Page 4 of 5

5 Salary exchange pension scheme (auto-enrolment to the People s Pension). You will automatically be opted-in to salary exchange (the term we use for salary sacrifice). You may opt-out. Life assurance provision. Horizons: There are limited parking spaces but you may ask to join the Waiting List. Employee ssistance Programme. Cycle to Work salary sacrifice scheme and access to Tax-Free Childcare (Government scheme). Voluntary Healthcare Scheme. Charity giving. ccess to IT and retail discounts. On the jobs page of our website you will find the full list of employee benefits at UCEM PPLICTION PROCESS Preferably by to recruitment@ucem.ac.uk Please send the following documents: 1) Your up-to-date CV; 2) covering letter outlining your suitability for the role with your salary details; and 3) completed Recruitment Check Form, available from the jobs section of our website at Internal applicants are advised to inform their line manager of their application. Informal discussion For an informal discussion about the role please contact John Pratt on or j.pratt@ucem.ac.uk. For any other enquiries please contact HR on or recruitment@ucem.ac.uk NO GENCIES WE DO NOT USE GENCIES NOR CN WE CCEPT CV SUBMISSIONS Closing date Thursday 24 January 2019 at a.m. Interview date Initial interviews are scheduled for Friday 1 February 2019 in Reading. Please be prepared that there may be a two-stage interview process, held on different dates. s part of any interview process with UCEM, you will meet with a member of the Senior Leadership Team; subject to availability this may be a telephone interview. UCEM 01/2019 Page 5 of 5