Electronic Child Support Payments

Transcription

1 Electronic Child Support Payments

2 Contents Overview:... 3 Vendor Configuration:... 3 Company Configuration... 5 Configure Employee Child Support Deduction for Expert Pay... 8 File Creation... 9 Sample File:... 9 Regenerate ExpertPay File /19/2012 Page 2

3 Overview: Expert Pay is a third party service that processes electronic child support payments for all states. After the company and employees are configured for ExpertPay, a file is generated with every payroll. The file containing employee child support deduction information is uploaded to ExpertPay. Vendor Configuration: Add Expert Pay as a Vendor. Select the Operations Tab. On the Operations Tab, select Maintenance, then Vendors. Note: Only One ExpertPay Vendor should be created. 6/19/2012 Page 3

4 Select the Rules and Information Tab. Type - Select Garnishment Disbursement. Name Enter the Name of the Expert Pay Vendor. File Format for Data Transmission Select ExpertPay Child Support. Note: Since no payments are being generated for ExpertPay, the Bank Accounts Tab and the Addresses tabs do not need to be completed. No Due Date Rule is needed because a file is generated per pay run. ExpertPay is responsible for the handling the payments, not Encore. 6/19/2012 Page 4

5 Company Configuration: Add Child Support Deduction to Company Deduction List. When adding a new Child Support Deduction, do not check the box Allow for Employee Direct Deposit. The direct deposit information does not need to be entered for child support deductions on an Employee Level because ExpertPay is responsible for making the child support payments. 6/19/2012 Page 5

6 Add Vendor Payment Rule. On the Money Movement Tab, Add the ExpertPay Vendor that was set up on the Operations Tab. For Payment Method, Report Only is preselected when a vendor associated with Expert Pay is being used. Add Deduction(s) to Vendor Payment Rule. 6/19/2012 Page 6

7 Determine if the employee has medical coverage or not on the Employee Information Screen. Medical Coverage Field - Select Yes or No. 6/19/2012 Page 7

8 Configure Employee Deduction Add Child Support Deduction to Employee. Note: Expert Pay is only used with deductions with CHSUPP as the Tax Key Word. The file only contains employees paid with active child support deductions. Employees with Inactive or Child Support Deductions with 0 amounts will not be included in the file. Account Information Field - Enter the Case Number. Account Number Field - Enter the FIPS Code(Federal Information Processing Code) State Field - Select the state where the court order for child support is from. Amount - Enter the per pay amount of the child support deduction on the Rates and Values Tab. 6/19/2012 Page 8

9 File Creation After the payroll processes, the file will be exported to a folder called Expert Pay located under \Encore\Other\. The naming convention for the Expert Pay file is the company code followed by YYYYMMDD (this is the date the file was created) _HHMMSS (the time the file was created) _ XPRT, and the numbers of the pay run. Example: ABC _140742_XPRT.2 Sample File: Regenerate ExpertPay File From the Operations Tab, select Task Monitor, Daily Processing, then Export Files. The Export Files Process Queue Screen will appear. For Service Provider, select the Expert Pay Vendor with a status of Processed. Click the Apply Filter Button. Select the appropriate pay run and click the Process button. The regenerated files will appear in the ExpertPay folder with a different name and date than the original file. Note: Since this file is generated as part of the payroll job stream, the company will never appear in the list with a Pending Status. 6/19/2012 Page 9