Contents. COP Report 2014 en.docx 2-14

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2 Contents STATEMENT BY THE CEO... 3 COMPANY PROFILE... 4 HUMAN RIGHTS... 5 OUR ENGAGEMENT... 5 OUR ACTION... 5 OUR RESULTS... 5 EMPLOYEES RIGHTS... 6 OUR ENGAGEMENT... 6 OUR ACTION... 6 OUR RESULTS... 6 ENVIRONMENT... 7 OUR ENGAGEMENT... 7 OUR ACTION... 7 OUR RESULTS... 7 ANTI-CORRUPTION... 8 OUR ENGAGEMENT... 8 OUR ACTION... 8 OUR RESULTS... 8 MONITORING AND REPORTING... 9 CASES COP Report 2014 en.docx 2-14

3 STATEMENT BY THE CEO ALECTIA wishes to take responsibility of our impact on the environment. This is one of the reasons that we in 2009 joined the UN Global Compact. This report expresses our continued support to the initiative and the ten principles for responsible management concerning human rights, labour rights, environment and anti-corruption. We believe that the community and enterprise are inseparably interwoven. It is our ambition to create solutions that support people, community and environment. We want to participate in solving the challenges which face the world and thus contribute to a sustainable development of the community. In our capacity as consultants we have the possibility of rendering a positive impact on a sustainable world. We offer consulting on sustainable building, energy, water, environment and work environment. Based on our vision, Masterminding Sustainable Progress, we constantly strive to deliver sustainable solutions to the benefit of our customers, the environment and ourselves as a commercial enterprise. We have decided that from 2015 we will report according to the Global Reporting Initiative (GRI G4). We want to do that because we want a more structured and systematic approach to our CSRreporting. Therefore, as from next year we are looking forward to intensifying and further targeting our CSR-efforts. Jesper Mailind CEO, ALECTIA A/S COP Report 2014 en.docx 3-14

4 COMPANY PROFILE ALECTIA is one of Denmark s leading consulting engineering companies. It is owned by the ALECTIA- Foundation. Our consulting combines high engineering professionalism with in-depth understanding of our customers businesses. We are driven by a wish to design sustainable development. We advise on all the building phases from conceptual development to construction and operation. In addition we offer a wide range of specialties within the optimization of complex production facilities, logistics, water supply, environment, energy, climate adaptation, nature recovery and the working environment. Our customers comprise government, regions, municipalities, educational institutions, supply companies, investors, production facilities, breweries, dairies, abattoirs and pharmaceutical facilities. Our 650 employees are located at the headquarters in Virum, and at the offices in Aarhus, Odense, Kolding and Ascot, UK. Our organization is divided into four divisions: - Building - Processing - Environment, Energy, Water - Management, Health, Working Environment/Occupational Health In 2014 ALECTIA s gross revenue amounted to 623 mill. DKK. The operating profit (EBIT) was 27.4 mill. DKK. COP Report 2014 en.docx 4-14

5 HUMAN RIGHTS Principle 1: The enterprises should support and respect the protection of international human rights and Principle 2: Ensure that they do not violate the human rights OUR ENGAGEMENT ALECTIA operates the enterprise in accordance with the world human rights policy and ILO s policy on basic principles and rights at work as well as the local legislation and code of practice concerning the worker s rights. We support the right not to be discriminated and we endeavor to create equal conditions and possibilities for all workers regardless of gender, age, race, religious or sexual orientation. OUR ACTION It is our ambition to be an attractive working place offering opportunities for technical, personal and management development. In 2014 we have carried out the following Initiatives: - All managers have participated in our leader s training programme, Every day management, which has strengthened the managers in i.a. change management and the prevention of stress. - We have carried out an employee satisfaction survey. The 2014 result was slightly improved compared to Based on the answers from the employees we have identified a series of actions, which shall be started in 2015 in order to improve the wellbeing. - During the year we have executed supplementary working health training with stress as a subject. 18 employees have participated. OUR RESULTS Employee satisfaction survey How satisfied are you in general with your work Values can be indicated from 1 to 5 with 5 as the maximum. Diversity: ALECTIA always recruits personnel according to relevant competence and capabilities. We have targets stating that at least 25 per cent of the board members elected at the general assembly, the senior management and the leading managers shall be filled by women. Gender distribution Share of women at the board 25 % 25 % Share of women at the senior management 29 % 29 % Share of women in management positions 22 % 20 % COP Report 2014 en.docx 5-14

6 EMPLOYEES RIGHTS Principle 3: Enterprises must respect the human rights of organization and effectively acknowledge the right to collective negotiation agreements Principle 4: Support the exclusion of all kinds of forced labour Principle 5: Support effective abolition of children s work Principle 6: Eliminate discrimination in working and employment conditions OUR ENGAGEMENT The company of ALECTIA operates in accordance with ILO s policy on basic principles and rights at work and the local legislation and code of practice concerning the employee s rights. It deals with i.a. the right not to be discriminated, the right to a healthy and safe working environment, the right to collective negotiations and freedom of union as well as prohibition against forced labour and certain types of children s work. OUR ACTION ALECTIA is one of Denmark s leading working environment consulting businesses. We assist our customers in creating safe, healthy and productive working places and render consulting on the physical and mental working environment, health and safety as well as stress and wellbeing. In 2014 we have carried out the following initiatives: - More and more enterprises work dedicatedly to prevent accidents, and many of our customers have introduced a stringent zero-accident-policy. Over the years we have assisted many enterprises in reducing the number of accidents. - In order to set the working environment on the agenda we have executed conferences focusing on the working environment within buildings and during construction. - Currently we work to improve our own working environment. We have a zero-tolerancepolicy to discrimination. We focus on the physical working environment in our annual employee satisfaction survey and in the compulsory work of our working environment organization. Our division for Management, Health and Working Environment is OHSAS certified. OUR RESULTS Employee survey I seldom experience stress which makes me uncomfortable Values can be indicated from 1 to 5 with 5 as the maximum. COP Report 2014 en.docx 6-14

7 ENVIRONMENT Principle 7: The enterprises should support a cautious approach to environmental impact challenges Principle 8: Take initiatives to promote more environmental responsibility and Principle 9: Encourage and diffuse the development of environmental-friendly technologies OUR ENGAGEMENT ALECTIA s environment work is designed to reduce the impact on the environment and promote more environmental responsibility and it is based on a cautious principle in relation to the environmental challenges. OUR ACTION We render consulting advice on water supply, environment, energy, climate adaptation and nature recovery. We emphasize design of energy efficient and sustainable solutions which give value to the environment and bottom line. In 2014 we have carried out the following Initiatives: - We have performed a series of projects for a nationwide groundwater mapping. Together with TREFOR Water (a supply company), we have launched a tool, which can prioritise the efforts connected to groundwater protection. - We have designed many projects for Danish production facilities to ensure flexible environment and waste water approvals. - We have assisted supply companies, enterprises and municipalities in climate protection of buildings and values and established climate solutions for handling storm water. - We have planned and designed nature recovery projects for municipalities, government, supply companies and private enterprises. OUR RESULTS We work in a structured way with climate and energy management. We collect data and analyze power, heating and water consumptions from the buildings, where we have offices. We prepare climate reports according to the Greenhouse Gas Protocol (GHG). On the roof of our headquarters we have installed one of the biggest solar cell systems of Northern Europe. It supplies 21 per cent of the headquarters overall power consumption. Energy and GHG emissions kwh tco2e Power for our Danish located offices 1,249, District heating for our offices located in Denmark 2,187, COP Report 2014 en.docx 7-14

8 ANTI-CORRUPTION Principle 10: Enterprises should counteract against all kinds of corruption including extortion and bribery OUR ENGAGEMENT ALECTIA wants to secure a high level of business integrity among our employees. When working inhouse and with our working partners, we therefore expect that our employees apply common sense in everything they do. All contact to customers, vendors or other working partners must be performed with high ethics in order to avoid any condition that may be compromising. We consider anti-corruption as a very serious topic, and we strongly distance ourselves from any form of corruption including, bribery, extortion, palm-greasing, favouring and nepotism. OUR ACTION Our work to sharpen our policies will continue in 2015 and We plan among other things to launch a new CSR policy, a Code of Conduct for our employees with clear guidelines for anticorruption and an external Code of Conduct for our suppliers. OUR RESULTS We have not received any administrative or legislative sanctions for not having complied with the anti-corruption legislation. We have received no judicial reporting on corruption cases against ALECTIA. COP Report 2014 en.docx 8-14

9 MONITORING AND REPORTING We attempt to document the conditions important for CSR and our environmental, social and economic impact on the surrounding environment. We present CSR information in our report to UN s Global Compact, which is also accessible at our website. To ensure transparency and comparability we have decided that from 2015 we will use the international standard Global Reporting Initiative (GRI G4) for preparation of our reporting. COP Report 2014 en.docx 9-14

10 CASES The New University Hospital in Aarhus WORKING ENVIRONMENT AND SAFETY COORDINATION The New University Hospital in Aarhus (DNU) is one of the largest and most complicated construction projects of recent times. The systematic integration of working environment from design to completed building has been highly prioritised and working environment considerations have been integrated into the very earliest phases of the design process. ALECTIA is responsible for safety and working environment on the DNU project. The initiatives that have been selected for the safety work have resulted in an accident frequency of half of the average in the construction industry in Denmark. COP Report 2014 en.docx 10-14

11 GIANT DATA CENTRE AT THE TECHNICAL UNIVERSITY OF DENMARK AT RISØ The future giant data centre at the Technical University of Denmark at Risø sets new standards for viable heat recovery and high energy efficiency. When the data centre is complete, it will supply six times more excess heat than the Technical University of Denmark at Risø will be able to use itself. Work is therefore being carried out to identify a viable business model for the resale of this excess heat, e.g. to the district heating network. ALECTIA is the consultant on this project. COP Report 2014 en.docx 11-14

12 NATURE RESTORATION NEAR GRAM Since 2008, ALECTIA has assisted the Danish Nature Agency with nature restoration near Gram. As project consultants, we established a new 1,300-metre-long stream to bypass Gram Castle Lake to re-establish access for fish and other wildlife to the 100-kilometrelong stream east of Gram. The project was completed in 2014 when the Danish Minister for the Environment opened the new stretch of Gram River. COP Report 2014 en.docx 12-14

13 MUNICIPALITY OF GREVE ALECTIA assists the Municipality of Greve in revising and preparing an initiative plan for groundwater protection in the Greve area. ALECTIA s experts handle the revision and optimization of the municipality s data which include the importance climate changes are expected to have on future administration of groundwater in the area. COP Report 2014 en.docx 13-14

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