POSITION DESCRIPTION

Transcription

1 OSITION DESCRITION This dcument prvides an indicative descriptin f the purpse and accuntabilities f the rle and specifies cmpetencies required t sustainably attain Fundatin Nrth bjectives. Actual perfrmance requirements and expectatins shuld be included in the annual perfrmance agreement. SECTION 1: TITLE AND REORTING RELATIONSHIS sitin title: Reprts t: Business unit: Lcatin: Authr: ADVISOR (ACIFIC) Unit Manager Cmmunity Funding Auckland Nicla Brehaut Apprver: Audry McLaren Apprval Date: 14 January 2019 SECTION 2: ROLE UROSE The rle is primarily respnsible fr the prvisin f advice; the assessment f Quick Respnse Grants, Cmmunity Grants, and artnerships rgramme applicatins; the prvisin f funding recmmendatins and reprts n grants t the CEO and trustees. Wrking clsely with the acific Strategy Activatr, the rle hlds respnsibility fr wrking with the Funding Unit t implement Cmmunity Funding elements f the acific Actin lan; actively cntributes t the implementatin f the Māri, acific and Diversity actin plans; and is respnsible fr cmmunity engagement, relatinship management with applicants and grantees. The rle is als respnsible fr participating in crss-team cllabrative prject wrk. Rle accuntabilities Management f Cmmunity Funding elements f the acific Actin lan Crdinate the implementatin f the acific actin plan elements pertaining t Cmmunity Funding Reprt n prgress and achievement against the actin plans as required t the Bard and the Māri and acific Cmmittee Crdinate the management f any risks and issues as they arise assciated with the implementatin the actin plan Wrk clsely with strategy and cmmunicatins team and the wider fundatin t ensure effective delivery f the verall actin plan Identify pprtunities fr enhancement f r innvatin in the implementatin f the acific actin plan Facilitating Funding rvide advice n hw t access Fundatin Nrth funding, FN plicies and eligibility criteria and hw t access ther surces f funding Assess Cmmunity Grants, Quick Respnse Grants and artnerships prgramme applicatins using the funding criteria accrding t agreed standards, wrkflws and timeframes Make recmmendatins t the CEO and Trustees t agreed standards and timeframes t enable decisin making n applicatins Reprting repare assessment reprts in accrdance with Fundatin Nrth standards and timeframes In cnjunctin with Finance, manage and mnitr prgress payment reprts Review, actin and clse impact reprts rvide input int management reprts as required g 1 f 7

2 Recrd Management Maintain accurate and up t date recrds f all peple, rganisatins, applicatin assessments, reprts and applicant files within agreed timeframes and t specified standards Ensure all grantee recrds meet legal, auditing and Fundatin Nrth requirements Cmmunity Engagement Input int the develpment f the cmmunity engagement plan and any targeted cmmunicatins t key stakehlders Actively cntribute t the implementatin f the Māri, acific and Diversity actin plans articipate in cmmunity utreach/ engagement events t develp awareness f and increased engagement with Fundatin Nrth Wrk with rganisatins as required t develp their capability i.e run wrkshps, rganise training etc Develp and maintain netwrks with key acific cmmunities and netwrks, lcal, central gvernment, philanthrpy, NGO, business, financing sectrs in Tamaki Makaurau and Te Tai Tkerau Relatinship Management Cmmunicate as required t develp and enhance stakehlder relatinships whilst mdelling a culture f service, wnership and issue reslutin Maintain prfessinal standards at all times with internal and external stakehlders and clleagues Engage, develp and maintain effective wrking relatinships and identifies future pprtunities fr partnerships with thse seeking t have a transfrmatinal impact n acific cmmunities in Tamaki Makaurau and Te Tai Tkerau, including acific church rganisatins and the acific yuth advisry grup nce established rvide nging supprt fr the FN initiated acific Cmmunity Develpment s Netwrk and the acific CEs Netwrk ractively maintain a relatinship with any assigned artnerships rgramme participant Meet with key stakehlders/ grantees/ ptential applicants as required Represent the Cmmunity Funding Manager, CEO and Trustees at events as required rjects Wrk effectively with clleagues t ensure the Funding Unit delivers n its plans and bjectives Actively participate in crss functinal prject teams assciated with the develpment f Fundatin Nrth, in particular prviding supprt t the Strategic Manager acific and assisting with building cultural capability Wrk cllabratively with external grups n prjects aligned t Fundatin Nrth strategy. Wrk cllegially with the Innvatin Unit t identify and evaluate pprtunities t innvate and make a difference fr ur cmmunities Feedback t the Business Systems Administratr in a timely manner any Fluxx issues and pssible enhancements Health & Safety accuntabilities The Health & Safety Management System utlines the key respnsibilities fr Managers & Emplyees. lease refer t this fr further infrmatin. Budget per annum Nne ersnnel Dimensins (emplyees reprting t this psitin directly and indirectly) Number f Staff: Direct: Indirect: Ttal: Decisin making authrity It shuld be made clear whether the jb hlder is slely accuntable fr making decisins r whether they are shared with ther team members. a) b) g 2 f 7

3 SECTION 3: COMETENCIES Rating Scale (fr cmpetencies): Cre Cmpetencies fr the psitin are listed belw. Descriptins/ Behaviur Indicatrs fr these are detailed in the Fundatin Nrth Cmpetency Mdel. Essential Cmpetencies are highlighted in bld, with descriptins/ behaviur indicatrs fr these detailed belw. - rficient Takes respnsibility, demnstrates the cmpetency cnsistently Handles delivery independently Cre and Leadership Cmpetencies E - Expert Seen as a rle mdel fr this cmpetency Uses it in new situatins. Identifies new ways f ding things and innvates Cmpetency Essence Rating Scale Building Relatinships Cmmunicating Effectively Teamwrk Establishes rapprt and trust with thers t create and maintain psitive relatinships with thers. Maintains healthy and apprpriate persnal and prfessinal bundaries Mdels trust, empathy and respect in a way that advances the relatinship Creates understanding and has influence with thers thrugh clear cmmunicatin, listening effectively t thers and using a range f techniques t assist peple t cnsider alternate pints f view. resents using a cnfident and succinct style, and expresses self clearly and cncisely in written cmmunicatin. Explains infrmatin clearly and listens attentively t understand thers experiences Shws in tne f vice, bdy language and manner, an empathy with peple ersuasively cmmunicates infrmatin / alternative pints-f-view t peple Cmmunicates using language that is easily understd and apprpriate fr target audience Is able t write clearly and succinctly in a variety f cmmunicatin settings and styles Is effective in a variety f frmal presentatin settings: nen-ne, small and large grups, with peers, direct reprts, managers and Trustees Demnstrates a cmmitment t their clleagues and the rganisatin by placing the team requirements befre individual needs and wrking tgether t achieve cmmn gals. Sees self as part f a team - des nt wrk in islatin Actively wrks t prmte a psitive team culture Speaks cnstructively abut clleagues Wrks t achieve cmmn gals Accepts respnsibility fr achieving shared gals Wrds and actins shw supprt fr the visin and decisins f the team g 3 f 7

4 Analytical Thinking/Judgement & rblem Slving lanning & Organising Managing Health & Safety Takes a methdical apprach t prblem slving t make gd decisins, identifying and analysing key issues and linkages, then selecting and implementing the mst apprpriate slutins. When presented with an urgent situatin, exercises gd judgement, quickly identifying appraches that are mst likely t be useful including seeking apprpriate assistance when required Methdically cnsiders all the risks in a situatin and ensures actins and slutins are apprpriate Engages in critical questining Lks fr underlying causes and seeks t address thse rather than make a "quick fix" Regularly cnsiders the interests f the wider rganisatin / prgramme, and sets pririties and adjusts actins accrdingly Identifies relevant slutins lans and manages time efficiently and cnsiders resurces and time frames t successfully cmplete tasks t achieve specified utcmes. Is rganised and well-prepared fr wn wrk Manages time efficiently s that all tasks and respnsibilities are cmpleted n time and t required standard lans, priritises and effectively implements wn wrk activities in an envirnment where interruptins and unexpected events are the nrm rather than the exceptin Accurately scpes ut length and difficulty f tasks and prjects Adjusts pririties when apprpriate Remains fcused n utcmes Keeps up-t-date, legible, accurate and cmplete recrds as required Ensuring wn Health and Safety and that f thers by bserving safe and healthy wrk practices. Stakehlder Fcus Making stakehlders and their needs a primary fcus f ne s actins; develping and sustaining prductive stakehlder relatinships. Is dedicated t meeting the expectatins and requirements f internal and external stakehlders Establishes and maintains effective relatinships with stakehlders and gains their trust and respect Anticipates and cnsistently strives t exceed stakehlder expectatins Understands and adapts t stakehlders changing needs g 4 f 7

5 Cultural Cmpetency Integrity & Self- Awareness Representing the Organisatin Taking Respnsibility Is culturally respnsive and relates t stakehlders within their cultural cntext and respects and wrks effectively with diversity and difference. Demnstrates knwledge f the Treaty f Waitangi, Te Re Mari and tikanga Mari; and hw they impact n the wrk cntext Demnstrates Te Rangatiratanga: Maintains relatinships that are Mana enhancing, selfdetermining, respectful, mindful f cultural uniqueness, and acknwledge cultural identity Demnstrates Te Whānaungatanga: Engages in practice that is culturally sustaining, strengthens relatinships, is mutually cntributing and cnnecting and encurages warmth articipates cmfrtably in apprpriate cultural practices when with stakehlders Draws n stakehlders wn cultural resurces and supprt framewrks and seeks expertise when required Wrks respectfully and inclusively with diversity and difference Demnstrates sufficient self-awareness and is able t critically reflect n ne s persnal values, cultures, knwledge and beliefs t manage the influences f persnal biases when wrking A persn with this cmpetency acts with hnesty and maturity. Cmmunicating in a prfessinal manner which is a cnsistent, psitive reflectin n the rganisatin. Is mtivated t achieve what is expected and strives fr learning, results and gal achievement. As at E g 5 f 7

6 Qualificatin & Experience What is the typical backgrund required t cmpetently perfrm the respnsibilities f the jb? (including technical skills and qualificatins) Requirement Essential referred Educatin Experience Tertiary qualificatin r equivalent experience relevant t Fundatin Nrth Grant making experience Experience in supprting acific-led r acific fcussed cmmunity rganisatins Experience in the nt fr prfit and/r philanthrpic sectr Experience in the sectrs Fundatin Nrth wrks with Technical/ Functinal Expertise Knwledge f acific culture, custm and practice Knwledge f cmmunity sectrs Knwledge f Incrprated Scieties and Charities legislatin Knwledge f financial reprting requirements fr NF s Relatinship management Strng data and infrmatin analysis skills Experience using grant making databases IT and ffice skills including Wrd, Outlk, Excel and Internet Driver s license ublic Speaking Fluency in a acific language g 6 f 7

7 SECTION 4: KEY RELATIONSHIS eple and rganisatins bth inside and utside f the cmpany that this psitin wuld be required t manage relatinships with Internal Fundatin Nrth Staff Fundatin Nrth Trustees CSI External Fundatin Nrth grantees and applicants acific church rganisatins Cmmunity rganisatins Central and lcal gvernment Sectr rganisatins Other funders sitin in Organisatin: CEO Cmmunity Funding Manager Funding Crdinatr (Mari) (acific) (Diversity) (Bldgs) x 0.5 (artnerships) (CG) (QRG) Funding Administratr g 7 f 7