Creating and Modifying Staff Job Postings. Human Resources and Hiring Managers are permitted to create and modify staff postings.

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1 Creating and Modifying Staff Job Postings Human Resources and Hiring Managers are permitted to create and modify staff postings. Page 1 3/24/2014

2 From the SCU Online Recruitment System home screen create a new job posting by selecting Create New Staff Posting in the Shortcuts menu at the right of the screen, OR by choosing Postings, then Staff from the Postings Menu in the top menu navigation bar. A listing of current staff postings will appear on the Staff Postings page. Click on the orange Create New Posting button on the top right of the Staff Postings page. Select from which method you would like to set up the job posting: Create from Template copies information from an already established template. You will be required to enter additional information relative to your specific posting Page 2 3/24/2014

3 Create from Posting clones an existing posting. You will modify the existing posting to include specific information for your posting You will be asked to choose the template or existing posting to Create Form. Once the method is selected, the New Posting screen will enable. The following organizational information will be added/modified: NOTE: Required fields are marked with a red * Position Title Location Division Department Online Applications by checking this box, the system understands that this posting will be available online in the SCU Online Recruitment System Applicant Portal. Online Application Instructions provide special directions to the applicant Accepted Application Forms select Staff Application for applications that do not include applicant reference letters or, select Staff Application with Reference Letters if you would like for the system to allow for the applicant to upload reference letters (applicant collected) Following your selections, choose the orange box for Create New Posting. The Posting Details screen will enable for you entries about the job. You will provide information in the following tabs: Page 3 3/24/2014

4 Posting Details: The Posting Details Section Includes information for the position, job duties, qualifications and advertising sources and posting instructions. You will fill in each of the relevant fields. When complete, select the orange Next button, located at the top and bottom of the Posting Details screen. If you will complete the posting at a later time, choose the gray Save button to ensure that you do not lose your entries. Page 4 3/24/2014

5 Posting Supplemental Questions: The Posting Supplemental Questions section includes questions from which you would like responses from the applicant. Some supplemental questions may already be available if you had copied from a template, job posting or from a pool. If you would like to add a question to the Supplemental Questions section, you may click on the orange Add a Question button at top of the question area. If your question is not available in the question bank, you may type in a new question. Scroll to the bottom of the page and click Add a new one. NOTE: If you type in a new question, your question will require approval from human resources and your posting will be held in a pending state until the approval is achieved. Once finished, select the orange Next button located at the bottom of the screen. Choose the gray Previous to navigate to the previous page, or Save to return at a later time and to save your entries. Page 5 3/24/2014

6 Search Committee: Some jobs require that a Search Committee is in place to review and evaluate applicants. If you need to set up a Search Committee for your job posting, you may search and add SCU employees, who have been designated with this role. If a Search Committee member has not been given permissions, you may create an account for a new Search Committee Member. NOTE: Search Committee members must be employees of the institution. Search Committee members may be set up as chairs or members. Chair members may view all applicant information, may evaluate applicants and may view the evaluations of the Search Committee team. Members may view applicant information and may evaluate applicants. They may not see the evaluations of other Search Committee members. Once finished, select the orange Next button located at the bottom of the screen. Choose the gray Previous to navigate to the previous page, or Save to return at a later time and to save your entries. Page 6 3/24/2014

7 Ranking Criteria Questions: Ranking Criteria Questions are associated with Search Committees evaluations. If you have chosen to use the Search Committee functionality, you may choose questions that have already been established with a template or a posting. Weights may also be associated so that favorable responses are ranked for the applicant. If you would like to add a new ranking criterion to the Ranking Criteria Question, you may click on the orange Add a Criterion button at top of the question area. If your criterion is not available in the bank, you may type in a new criterion. Scroll to the bottom of the page and click Add a new one. Once finished, select the orange Next button located at the bottom of the screen. Choose the gray Previous to navigate to the previous page, or Save to return at a later time and to save your entries. Page 7 3/24/2014

8 Applicant Documents: Applicant Documents are a list of documents you may ask the applicant to attach, either as a requirement, or optionally, to his or her application. To choose documents, simply click the radio box in the Optional or Required columns. You may also number, in which order you would like documents attached. The attached documents will also be found in this same order when reviewing the application in the SCU Online Recruitment System. NOTE: You will not be able to request new document types that are not currently established in the system. Once finished, select the orange Next button located at the top and bottom of the screen. Choose the gray Previous to navigate to the previous page, or Save to return at a later time and to save your entries. Page 8 3/24/2014

9 Summary The Summary page provides you will all of the entries and settings that you have entered to create the job posting. You will have the opportunity to Edit your work by clicking on the Edit link in the mid-section navigation bar. You may optionally edit by section by choosing the Edit link located next to the section header. Two new tabs appear for History and Hiring Proposals. The History link provides you with a full reporting of all transactions and changes associated with the job posting. They are categorized by transactions for workflow, notes and s. The Hiring Proposal tab will later detail the candidate s hiring information. Both the History and Hiring Proposal are accessed by clicking on the tab in the mid-section navigation menu. You may also view how the posting will look to an applicant and print it, or simply print the job posting for your records. These links are found directly below the orange Take Action on Posting button. If you click print preview, to return to the previous page, click the back button. Page 9 3/24/2014

10 Take Action on Posting: Upon completion of the posting, Human Resources may select to send the posting to the Hiring Manager for Review & Finalize Posting. The SCU Online Recruitment System will automatically forward the posting to the Hiring Manager. The Hiring Manager will view the posting in his or her inbox and make edits to the posting. The Hiring Manager may select to send to the Dean/Dept Head for approval. The posting will be routed to the Dean/Dept Head for approval. In either case, if edits are needed, the posting may be routed back to the Hiring Manager or Human Resources for additional changes. Modifying a Posting Human Resources, Hiring Managers and Deans/Dept Heads may modify postings. To modify a posting: First access the Postings tab from the main navigation menu on the SCU Online Recruitment System home page. Choose Staff. A list of Staff Postings will appear. Select the posting for which you would like to modify. Page 10 3/24/2014

11 The Summary page will appear. To edit the posting, select the Edit link next to the Posting: Name. Each section will be available for changes. NOTE: Select workflow status and submit. Page 11 3/24/2014