New Employee Checklist

Transcription

1 We are excited that you have joined the PA College Team! To ensure that you get off to a great start, we have designed an onboarding plan especially for you. Please use this checklist to complete all of your pre-employment tasks in a timely manner. Please visit for FAQs. Best wishes on a rewarding and successful career at PA College! EMPLOYEE INFORMATION Name Position Start Date Supervisor TIMELINE Please follow all guidelines provided by Recruiter in Welcome and Offer Letter Offer Letter Pre - Employment Tasks Pre-Employment Screenings (Non clinical - drug screen, Clincal - Drug screen and Physical) Universal Background Workday Tasks Clinical Requirements (FBI Fingerprint and Child Abuse Clearances) Bring your I-9 verification (Valid License and Social Security Card or Passport) Bring your vehicle type and license plate number New Hire Orientation (NEO) Page 1 of 5

2 PRE-EMPLOYMENT TASKS Tasks below must be completed by the due date or your start date will need to be changed Pre employment screening Due: All drug screens must be completed the Wednesday before your New Hire Orientation. All new hires must complete a pre-employment screening prior to their first day. Please schedule a date and time with your Recruiter. Non-clinical hires Drug Screen & Influenza Vaccine (if applicable time of year) Clinical hires Drug screen, review of immunizations, 2 step PPD and a physical Universal Background Due: Complete and submit information to Universal Screening upon receipt of . An automated will be sent to you from Universal Screening within a few days of hire. Complete and submit immediately as Background Checks can take some time to complete. Clinical Requirements (If applicable) Due: Within 90 days of hire. Please begin the process of obtaining FBI Fingerprint and PA Child Abuse clearances. Original copies and receipts must be presented to the Office of Human Resources for reimbursement. All clinical licenses, certifications and clearances must be uploaded into the employee Workday profile. Instructions are located at (Clinical Hires). Workday Tasks Due: All Workday tasks must be completed and submitted the Tuesday before New Hire Orientation. An automated will be sent to you from Penn Medicine Lancaster General Health with a username and temporary password to access Workday. FIRST DAY PREPARATION What do I need to bring to New Employee Orientation? 1. A valid license and social security card OR passport (I-9 Verification) 2. Your license plate and vehicle make/model for a parking pass Dress Code Dress is Business Casual. A detailed dress code is located in the Review Documents task in Workday Onboarding. Where do I park? Park in the visitor lot in front of the building. You will receive a parking pass during New Hire Orientation. What options are available for lunch? Options include a campus cafeteria and a self-serve convenience store ( C store ). You are also welcome to pack a lunch there are plenty of refrigerators/microwaves available for your convenience. Page 2 of 5

3 NEO HIRE ORIENTATION TOPICS COVERED New Hire Folders Welcome from Mary Grace Simcox, PA College President Personalized log in sheet (PA College, LGH and Penn Key) for IT systems Employee Recognition Questionnaire Benefits Reminder/Quick Reference Benefits Summary Sheet Retirement Handout Learning Commons Handout Maps for Cooper and Stoudt Security Handout E2campus card My PA College portal HR portal Employee Handbook & Faculty Supplement IT Service Desk Institutional Effectiveness Security Compliance modules College- specific policies Update IT passwords New employees will be changing PA College password, LGH password and PennKey during New Hire Orientation. Security Badge and parking pass New employees will have their photo taken for their security badge and account. If driving to campus, bring your license plate number and make/model to provide to campus security for a parking pass. DEPARTMENT ORIENTATION Below is a list of topics that should be reviewed with you by your supervisor. Your supervisor will be your primary point of contact regarding College policies and procedures. Department specific orientation Job description and performance standards Kronos Time & Attendance System (Portal Home > My Dashboard) Required Compliance modules (Knowledge Link) Department/office building layout Restrooms Supply closet Meeting rooms Mail Room Break areas Copiers/scanners/fax Department/office building fire plan Emergency Operations Plan ID badge/office key access Ordering office supplies Parking/Campus shuttle service and hours of operation Page 3 of 5

4 TASKS TO BE COMPLETED - FIRST WEEK Task Completed? ADP (optional) - If you would like to receive an electronic copy of your W2, create an account at - For more information & instructions, please visit the HR Portal > Payroll E2Campus - Snow day, building evacuation or lockdown? Don't miss out on our PA College alerts sent to you by text message or . - Visit MyPortal > College Services & Resources > e2campus Knowledge Link - At New Hire Orientation, you will have created a Penn Key and password. This information is used for completing required compliance modules. During your first week, all employees are required to complete three (3) modules (FERPA, Sexual Harassment & Employee Handbook). - Clinical faculty will work with their department to complete additional required modules. - All modules are due by the end of March of each year (unless specified otherwise). Retirement - Eligible employees may contribute up to 75% of their income immediately upon hire to a retirement income account. If no election is made, employees are automatically enrolled at a 6% pre-tax contribution rate, to begin after 45 days of service. - Visit to create an account and enroll or opt out. - Visit the HR MyPortal > Retirement for more information Employee Handbook & Faculty Supplement - As part of your onboarding tasks, new hires need to read and familiarize themselves with the Employee Handbook & Faculty Supplement (if applicable). Page 4 of 5

5 TASKS TO BE COMPLETED 90 DAYS New hires need to familiarize themselves with navigating the PACollege Portal. In particular, the following pages are to be reviewed: College Policies (MyPortal > College Services & Resources) System Wide policies (Starnet) Organizational Charts (HR Portal) Payroll Calendar & Payroll Contacts (HR portal) IMPORTANT CONTACT INFORMATION GENERAL Supervisor Human Resources Bree Bolin Nursing Faculty JoAnn Hendricks INFORMATION TECHNOLOGY PA College IT Penn Medicine Lancaster General Health IT BENEFITS PA College computers, , Blackboard, Starfish Citrix, EPIC, Starnet, Kronos, Workday Health Toll-free for personalized support 24 hours a day, 7 days a week MyHealthyLiving myhealthyliving@lghealth.org Payroll payroll@lancastergeneral.org Retirement Michael Phyillaier (option 2) Page 5 of 5