REQUEST FOR PROPOSAL RFP No. PS CONSULTANT FOR POND RENEWAL AT DR. SUN YAT-SEN PARK AND CLASSICAL CHINESE GARDEN. AMENDMENT No.

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1 FINANCIAL SERVICES GROUP Supply Management vember 3, 2015 REQUEST FOR PROPOSAL RFP. PS CONSULTANT FOR POND RENEWAL AT DR. SUN YAT-SEN PARK AND CLASSICAL CHINESE GARDEN AMENDMENT. 2 RE: CLOSING DATE EXTENSION: PART A 2.0 KEY DATES CURRENTLY READS: 2.0 KEY DATES 2.1 Potential Proponent hould note the following key date: Event Deadline for ubmiion of Information Meeting regitration form (Appendix 1 to thi Part A) Time and Date 4:00pm, Tueday October 13, 2015 Information Meeting 1:00pm, Wedneday October 14, 2015 Deadline for Enquirie 4:00pm, Thurday October 29, 2015 Cloing Time 3:00pm, Thurday vember 5, 2015 REPLACE WITH: 2.0 KEY DATES 2.1 Potential Proponent hould note the following key date: Event Deadline for ubmiion of Information Meeting regitration form (Appendix 1 to thi Part A) Time and Date 4:00pm, Tueday October 13, 2015 Information Meeting 1:00pm, Wedneday October 14, 2015 Deadline for Enquirie 4:00pm, Friday vember 6, 2015 Cloing Time 3:00pm, Friday vember 13, 2015 City of Vancouver, Financial Service Group Supply Management 453 Wet 12th Avenue Vancouver, Britih Columbia V5Y 1V4 Canada tel: fax: webite: vancouver.ca

2 RE: ANNEX 7 CONFLICT OF INTEREST DECLARATION PLEASE ADD: Conflict of Interet Declaration (attached below) RE: ANNEX 8 ASSESSMENT OF SUSTAINABILITY LEADERSHIP QUESTIONNAIRE PLEASE ADD: Aement of Sutainability Leaderhip Quetionnaire (attached below) All other condition and pecification remain unchanged. Thi amendment mut be completed, and attached to your Propoal/Tender form. If you have already ubmitted your Propoal, thi amendment hall be ubmitted to the Purchaing Service Office, City of Vancouver, 453 Wet 12 th Avenue, Vancouver, Britih Columbia, Canada, V5Y 1V4, (Courier Delivery and Drop off i at the Information Dek, Main Floor Rotunda of the ame addre), prior to the Cloing Time: 3:00:00 pm Local Vancouver, BC Time, vember 13, 2015 in an envelope clearly marked AMENDMENT. 1 to RFP. PS CONSULTANT FOR POND RENEWAL AT DR. SUN YAT-SEN PARK AND CLASSICAL CHINESE GARDEN before the cloing time of 3:00:00 P.M. Vancouver Time on FRIDAY, NOVEMBER 13, NAME OF VENDOR SIGNATURE OF AUTHORIZED SIGNATORY Jeica Li Buyer DATE Page 2 of 2

3 Conflict of Interet Declaration CONFLICT OF INTEREST DECLARATION 1 NO CONFLICT OF INTEREST / NO COLLUSION / NO LOBBYING 1.1 Declaration a to no Conflict of Interet in Bid Proce The Bidder confirm and warrant that there i no officer, director, hareholder, partner or employee of the Bidder or of any of it propoed ubcontractor, or any other peron related to the Bidder or any propoed ubcontractor organization (a peron having an interet ) or any poue, buine aociate, friend or relative of a peron having an interet who i: (a) an elected official or employee of the City; or (b) related to or ha any buine or family relationhip with any elected official or employee of the City, in each cae, uch that there could be any conflict of interet or any appearance of conflict of interet in the evaluation or conideration of the Bid document by the City, and, in each cae, except a et out, in all material detail, in a eparate ection titled Conflict; Colluion; Lobbying in the Submiion. 1.2 Declaration a to Conflict of Interet Repecting Propoed Supply The Bidder confirm and warrant that neither the Bidder nor any of it propoed ubcontractor i currently engaged in upplying (or i propoing to upply) good or ervice to a third party uch that entering into an agreement with the City in relation to the ubject matter of the Bid would create a conflict of interet or the appearance of a conflict of interet between the Bidder dutie to the City and the Bidder or it ubcontractor dutie to uch third party, except a et out, in all material detail, in a eparate ection titled Conflict; Colluion; Lobbying in the Submiion. 1.3 Declaration a to Colluion The Bidder confirm and warrant that: (a) the Bidder ha no affiliation, whether legal or financial, with any other entity which i in the buine of providing the ame type of good or ervice which are the ubject of the Bid; and (b) the Bidder i not competing within the bid proce with any entity with which it i legally or financially aociated or affiliated, in each cae, except a et out, in all material detail, in a eparate ection titled Conflict, Colluion, Lobbying in the Submiion. 1.4 Declaration a to Lobbying The Bidder confirm and warrant that: (a) neither it nor any officer, director, hareholder, partner, employee or agent of the Bidder or any of it propoed ubcontractor i regitered a a lobbyit under any lobbyit legilation in any juridiction in Canada or in the United State of America; and (b) neither it nor any officer, director, hareholder, partner, employee or agent of the Bidder or any of it propoed ubcontractor ha engaged in any form of political or other lobbying whatoever with repect to the Bid or ought, other than through the ubmiion of the ubmiion, to influence the outcome of the Bid proce, 1 of 2

4 Conflict of Interet Declaration in each cae a et out, in all material detail, in a eparate ection titled Conflict, Colluion, Lobbying in the Submiion. All of the term of thi Declaration to thi Bid Form which by their nature require performance or fulfillment following the concluion of the Bid proce will urvive the concluion of uch proce and will remain legally enforceable by and againt the Bidder and the City. The Bidder conent to the City contacting any reference named by the Bidder in the Submiion. AS EVIDENCE OF THE BIDDER S INTENT TO BE LEGALLY BOUND BY THIS DECLARATION, THE BIDDER HAS EXECUTED AND DELIVERED THIS DECLARATION AS AN INTEGRAL PART OF ITS BID FORM IN THE MANNER AND SPACE SET OUT BELOW: Signature of Authorized Signatory for the Bidder Date Name and Title Signature of Authorized Signatory for the Bidder Date Name and Title 2 of 2

5 City of Vancouver Aement of Vendor Sutainability Leaderhip Quetionnaire - for Service Provider Purpoe: Thi document i deigned to identify where upplier are going above the minimum tandard in the Supplier Code of Conduct and are demontrating utainability leaderhip in their own operation a part of the evaluation criteria of a bid proce. A part of the City corporate Purchaing Policy and related Supplier Code of Conduct, all City vendor mut meet minimum requirement related to ethical, ocial and environmental tandard. Beyond thee baic requirement, the City would alo like to reward vendor that are demontrating leaderhip and innovation in utainability. In order to be able to do o, the City require that all upplier bidding on a City contract anwer the following quetion. The anwer to the quetionnaire will be evaluated a part of the bid evaluation proce. You will need to be able to verify all your anwer to the City upon requet. Pleae keep in mind that thee quetion relate to your company internal operation and overall utainability leaderhip. Section 1: Workplace Health & Safety, Wage Rate and Diverity 1. Tell u how your company work to promote workplace health and afety. a) We have a documented Health & Safety Policy and Program that i openly endored by enior management and i updated on an annual bai b) We have a Health & Safety Manual that include afe work procedure, incident invetigation proce with the intent of prevention, workplace inpection proce and emergency preparedne and repone. c) We conduct hazard aement and job tak-pecific health & afety training on an annual bai d) We are regitered with one or more of thee Safety Management Sytem/Program: OHSAS CAN/CSA Z1000 ANSI Z10 e) We have a ytem regitered, certified or recognized by another Pleae tandard Specify f) We adhere to one or more of the ILO health and afety reolution g) We have a non-regitered audited health and afety management ytem 2. Tell u how you enure fair wage and employee benefit. a) We pay all of our taff a minimum wage that meet the regional LICO (See eng.htm for wage amount) b) We pay benefit to all of our full-time employee 3. Tell u about your trategy to addre diverity in your workplace. a) We have a policy or trategy to upport hiring a divere workforce b) We have a policy or trategy to purchae from divere contractor/upplier c) Our company participate in work/employment training program for vulnerable/divere population (e.g. Social purchaing portal) 1 of 3

6 City of Vancouver Aement of Vendor Sutainability Leaderhip Quetionnaire - for Service Provider Section 2: Environmental Management & Stewardhip 4. Tell u what policie and program your company ha in place to manage it environmental impact. a) We have a documented Environmental or Sutainability Policy b) We have an environmental management ytem regitered to ISO c) We have a ytem regitered, certified or recognized by another tandard (e.g. EMAS) Pleae pecify d) We have a non-regitered audited environmental management ytem e) We conduct compliance audit to health, afety and environmental legilation f) We produce a publicly available annual environmental, CSR, utainability or accountability report 5. Tell u how your company work to reduce it greenhoue ga (GHG) emiion. a) We meaure our GHG emiion and have developed a reduction trategy b) We publicly report our GHG emiion c) We have et publicly available GHG reduction target d) We have et a target for the ue of renewable or alternative form of energy and have developed a trategy to reach thi target e) We have retrofitted our facility, our fleet and/or made proce improvement to decreae GHG emiion and energy ue f) We have an alternative tranportation program for employee (e.g. public tranit ubidy, cycling facilitie, carpooling program) g) We purchae from hipping/delivery companie that have taken tep to reduce their GHG emiion h) We operate in third party verified green building and have developed a plan to meet third party verified tandard (uch a LEED, BREEAM, etc) in a many of our facilitie a poible Pleae pecify the verification ytem: 6. Tell u how your company work to reduce wate in it daily operation. a) We conduct annual audit to meaure the total amount of olid wate generated by our facilitie and have a wate reduction trategy b) We have et publicly available wate reduction target c) We have an office recycling program that include office paper, beverage container, batterie and printer cartridge d) We have other recycling program in our operation Pleae pecify additional material recycled: 2 of 3

7 City of Vancouver Aement of Vendor Sutainability Leaderhip Quetionnaire - for Service Provider 7. Tell u how your company work to reduce the ue of toxin and properly manage hazardou ubtance a) We are not in violation with any local, national or international law related to the ue of toxin and management of hazardou ubtance b) We have a Toxic Reduction Strategy/Policy that aim to reduce toxin acro all operation c) We meaure the implementation of our Toxic Reduction Strategy/Policy againt a pre-determined et of performance metric and verify performance with a third-party Section 3: Back-up Documentation to Verify Repone The City reerve the right to verify repone on thi quetionnaire and may requet ome or all of the following documentation. Section Quetion Back-up Documentation Section 1: Workplace Health & Safety, Wage Rate and Diverity Section 2: Environmental Management & Stewardhip Quetion 1 Quetion 2 Quetion 3 Quetion 4 Quetion 5 Quetion 6 Quetion 7 A copy of policie Proof of afety management ytem certification Documentation of employee benefit package and a lit of thoe who receive benefit A copy of policie A copy of policie Proof of environmental management ytem certification A copy of public report A copy of public report A copy of reduction target and related reult A copy of LEED, BREEAM, etc. certification Total tonne of olid wate generated A copy of reduction target A copy of policy or trategy A copy of reduction target and related reult A copy of third party audit/verification 3 of 3