Algonquin College Launch: Project Fusion Implementation Phase

Transcription

1 Algonquin College Launch: Project Fusion Implementation Phase Transforming our Human Resources and Finance processes and systems February 8, 2016

2 Welcome Opening Remarks by President Jensen Welcome from Our Executive Sponsors Introducing Our Team and Implementation Partners Overview of Project Fusion A Preview of Workday How we will engage and inform you throughout implementation Questions and Closing Remarks 2

3 Opening Remarks Our Transformation Journey & Project Fusion 3

4 Our Current Systems Human Resources, Financial Reporting, BUS and PeopleSoft 4

5 Project Fusion Vision Automate, modernize, and transform our business processes Create a foundation for strategic initiatives Foster an environment of continuous improvement Ultimately, contribute to employee and student success! 5

6 Project Fusion Our Partners 6

7 Workday Solution Benefits 7

8 Workday - The College s New HR & Finance Solution ONE CONSUMER UI STUDENT PAYROLL INSIGHT APPS TALENT ONE INTEGRATION PLATFORM INVENTORY PROCUREMENT ANALYTICS TECHNOLOGY FOUNDATION RECRUITING TIME TRACKING ONE SECURITY MODEL EXPENSES HUMAN RESOURCES PROJECTS REVENUE FINANCIALS 8

9 Making Project Fusion a Success People are our Focus Early, continuous engagement and communications, learning and awareness Commitment and Leadership Our project team Algonquin, Meteorix and Workday and you 109

10 Process Transformation - Integration Human Resources Common Consistent Data Integrated Reporting Finance Accessible Information 10

11 Implementation Overview 11 11

12 Project Fusion Objectives Streamline Integrate Innovate 12

13 Implementation Roadmap Phased Deployment January 2016 to April 2017 Wave 1: January 2016 to December 2016 Plan Architect Configure & Prototype Test Deploy Wave 2 : January 2016 to April 2017 Plan Architect Configure & Prototype Test Deploy HCM All workers Manager Self Service Base Reports & Dashboards Goal Management Financial Accounting Supplier Accounts Customer Accounts Core Compensation Management Employee Self Service Security Performance Management Cash Management Expense Management Budgets On-Boarding Contingent Workers Integrations Talent Review Business Assets Procurement Financial Reporting Benefits Administration Reporting Recruiting Succession Management Payroll Time Tracking Absence 13

14 Human Resources Process Scope Workforce Planning Recruitment Performance Succession Exits Time Tracking Pension Leave Management Compensation Benefits Sick Leave and Disability Professional Development 14

15 Financial Process Scope Accounts Receivable Asset Tracking and Management Procure to Pay General Ledger Treasury Travel and Expense Commitment Control Financial Reporting Tax and Remittances Payroll Budgeting 15

16 A Preview of Workday 16

17 Workday Today 17

18 A Preview of Workday Welcome to Alma Mater University! We are in a demo environment that all Workday clients use - for example you will notice: US currency Holidays 18

19 Our Actors John Soto, Community Police Officer Allison Burnett, HR Team Lead Kari Martinez, Manager, Community Services Leah-Anne Brown, HR Transformation Manager 19

20 Our Actors Matty Fong, VP, Finance and Administration Carolle Gauthier, Finance Transformation Manager Patrick Gregory, SVP, Finance and Administration Special Guest 20

21 Alma Mater University Scenario 1: Vacation and Approvals John Soto needs a vacation! He will complete a vacation leave request. Kari Martinez, his manager, will review and approve. Kari will also review her organization and other vacation requests. 21

22 Alma Mater University Scenario 2: Travel Expense and Approvals Matty Fong is coming back from Brock University, his Alma Mater. He will complete his expense report with one last receipt. Patrick Gregory will then review and approve. 22

23 Alma Mater University Scenario 3: Approvals and Dashboard Matty Fong is back in his office. Checks the results of his expense report from Patrick. Reviews expenses reports for his team. 23

24 Engagement and Communications 24 24

25 Implementation and Change Management The Project phases and milestones guide when and how we engage and communicate with you January Dec 2016 HR & Payroll Plan Architect Configure Test Deploy April 2017: Financials The phases of awareness to ready the College for business and technology change Create Awareness Engage and Involve Educate and Train Coach and Support Reinforce 25

26 Watch for.. Announcements in February and at key intervals. Regular briefings to College Councils & Committees Participation in various groups, invitations will be issued in February /March. 26

27 Want to know more? You can reach us by: Project Fusion Website Team Members Project Fusion address Invite us to provide a briefing Come visit us in Room 336 Building C Much more to come on Engagement and Communication! 27

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29 We need to keep improving! Take a minute to complete our survey for this event today It helps us to meet your needs and keep improving! 29

30 Closing Remarks Project Fusion, Our Transformation Journey 30

31 Project Fusion Closing Remarks Coming together is a beginning; Keeping together is progress; Working together is success. Henry Ford 31